Xerox 8700x Manual

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Adjusting the Contrast  
Contrast is the relative difference between light and dark areas in an image.  
To adjust the contrast:  
1.   Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Advanced Settings  tab, then touch Imag e Enhancement. 
3.   On the Image Enhancement screen, adjust the contrast:  
−   Manual Contrast  allows you to adjust the contrast manually. Move the slider up or down to 
increase or decrease the contrast. The middle position on the slider, Normal, does not change 
the  contrast.  
−   Auto Contrast  allows the printer to set the contrast automatically.  
4.   Touch  OK. 
Setting the Resolution  
1.  Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Advanced Settings  tab, then touch Resolution . 
3.   On the Resolution screen, touch  the desired resolution.  
−   72 dpi  produces acceptable image quality for onscreen viewing, and the smallest file size.  
−   100 dpi  produces good image quality for onscreen viewing, and small file size.  
−   150 dpi  produces good image quality for onscreen viewing, and  small file size.  
−   200 x 100 dpi  produces good image quality, and moderate file size.  
−   200 dpi  produces good image quality, and moderate file size. This setting is the default.  
−   300 dpi  produces high image quality, and large file size.  
−   400 dpi  produces higher image quality, and larger file size.  
−   600 dpi  produces the highest image quality, and the largest file size.  
4.   Touch  OK. 
Note:  Check with the system administrator to determine the largest file size that the email system 
allows.  
Setting the Qu ality and File Size  
The Quality/File Size option lets you choose from three settings that balance the quality of the image 
and the size of the file. Higher quality images result in larger file sizes, which are not ideal for sharing and 
transmitting over th e network. 
To set the Internet fax quality and file size:  
1.   Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Advanced Settings  tab, then touch Quality/File Size.  
3.   On the Quality/File Size screen, use the slider to select a setting. The setti ngs range from Normal 
Quality and Small File Size to Highest Quality and Largest File Size.  
4.   Touch  OK.  
						

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Specifying the Orientation of the Original  
1.  Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Layout Adjustment  tab, then touch Original  Orientation. 
3.   On the Original Orientation screen, touch the desired orientation:  
−   Upright Images  and  Sideways Images  refer to the direction the originals are loaded in the 
document feeder.  
−   Portrait Originals  and  Landscape Originals  refer to the images on the  originals. 
Note:  If you are using the document glass, the orientation of the original is as seen before turning it 
over.  
4.   Touch  OK. 
Specifying the Size of the Original  
To ensure that you are scanning the correct area of the documents, specify the original size.  
To specify the original size:  
1.   Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Layout Adjustment  tab, then touch Original Size . 
3.   On the Original Size screen, select an option:  
−   Auto Detect  allows the printer to determine the size of the original.  
−   Preset Scan Areas  specifies the area to scan when it matches a standard paper size. In the 
scrolling list, touch the desired paper size.  
−   Custom Scan Area  allows you to specify the height and width of the area to scan. To specify 
an area, touch the Length (Y)  and  Width (X)  arrows. 
−   Mixed Size Originals  allows you to scan standard -size originals of varying sizes. Use the 
diagram on the screen to determine which original sizes can be mixed in the same j ob. 
4.   Touch  OK. 
Adding a Message  
1.  Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Internet Fax Options  tab, then touch Message.  
3.   Type a message using the touch screen keyboard.  
4.   Touch  OK. 
Specifying a Reply To Address  
1.  Touch the Services Home  button, then touch Internet Fax.  
2.   Touch the Internet Fax Options  tab, then touch Reply To . 
3.   Type an email address using the touch screen keyboard.  
4.   Touch  OK.  
						

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Printing an Acknowledgment Report  
If the status of each recipient is known, you can print a delivery  status report. The printer waits for a 
delivery receipt from each recipient, then prints the report.  
 
Note: The report could be delayed depending on the response time of the recipients.  
 
To print an acknowledgment report: 
1.   Touch the Services Home  button,  then touch Internet Fax.  
2.   Touch the Internet Fax Options  tab, then touch Acknowledgment Report . 
3.   Touch  Print Report . 
4.   Touch  OK. 
Building a Fax Job  
For details, see Building a Fax Job  on page  142.  
						

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Sending a LAN Fax  
Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax 
machine over a telephone line. The Fax window allows you to enter recipients , create a cover page with 
notes, and set options. Using the options you can select confirmation sheets, send speed, fax resolution, 
send time, and fax dialing options.  
Notes:  
•   When the Fax job type is selected, some features, such as Edge Enhancement, Thin  Line 
Enhancement, and Black Enhancement, are turned off.  
• Not all printer models support this feature. 
To send a LAN fax: 
1.   With the desired document or graphic open in your application, open the Print dialog box. For most 
software applications, click File  >  Print  or press CTRL+P . 
2.   Select your printer, then click Properties  to open the print driver dialog box.  
3.   On the Paper/Output tab, from the Job Type list, select Fax.  
4.   Click  Recipients . 
5.   Do one or more of the following:  
−   Click the Phonebook  button, select a phone book from the list, select a name from the upper 
list, then add it to the Fax Recipients. Repeat the procedure to add more names. Click OK . 
−   Click the Add Recipients  button, type the recipient name and fax number, add other 
informati on, then click OK . Add new recipients as needed.  
6.   To include a cover sheet, click Cover Sheet , then from the Cover Sheet Options list, select Print a 
Cover Sheet . 
7.   On the Cover Sheet information tab, type notes that you want to appear on the cover sheet.  
8.   On  the Options tab, select the options for this fax.  
9.   Click  OK. 
10.  In the Printer Properties window, click OK . 
11.  In the Print window, click  OK. 
12.  To confirm the recipients, click OK . 
  
						

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Using the Address Book  
This section includes: 
•   Adding an Individual Entry to the Device Address Book  ................................ ................................................. 155 
•   Editing an Individual Address Book Entry  ................................ ............................................................................. 156  
• Editing or Deleting Fa vorites in the Device Address Book ................................ .............................................. 157  
Adding an Individual Entry to the Device Address Book  
The Device Address Book can contain up to 5000 contacts. If the Add button is unav ailable, the address 
book has reached its limit.  
Before you can use this feature, the system administrator must enable Create/Edit Contact from Touch 
Screen for All Users.  
To add a recipient to the Device Address Book:  
1.   Press the Services Home  button, then touch Email. 
2.   Touch  New Recipient . 
3.   Touch the Enter email address and select Add  field, then use the touch screen keyboard to type 
the email address.  
4.   At the end of the address field, touch the Add to Address Book  icon.  
−   To add the recipient to the address book, touch Create New Contact . 
−   To add the new recipient information to an existing address book contact, touch Add to 
Existing Contact.  
5.   To add name and company information for the new entry, to the right of the contact field, touch 
the  i button.  
a.   Enter a name into the First Name, Last Name, or Company field, then touch OK . 
Note:  The first entry into one of the fields becomes the display name for the contact information.  
b.   Enter names into the remaining fields, then touch OK  after each entry.  
6.   At the A dditional Contact Information page, touch  OK. 
7.   To enter a fax number for the contact, to the right of the green fax icon, touch the field.  
8.   Touch  Enter Fax Number , use the alphanumeric keypad to enter the number, then touch OK . 
9.   To enter an Internet fax numbe r for the contact, to the right of the blue Internet Fax icon, touch the 
field. Touch Enter Internet Fax Number , use the alphanumeric keypad to enter the number, then 
touch  OK. 
10.  To mark a contact as a favorite, to the right of the global address book, email , fax, or Internet fax 
fields, touch the corresponding star.  
11.  To save the contact to the Device Address Book, touch OK .  
						

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To add a recipient to the Device Address Book using the Fax feature:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Enter Fax Number  field.  
−   To add the recipient to the address book, touch Create New Contact . 
−   To add the new recipient information to an existing address book contact, touch Add to 
Existing Contact.  
3.   To add name and company information for the new entry, to the right of the contact field, touch 
the  i button.  
a.   Enter a name into the First Name, Last Name, or Company field, then touch OK . 
Note:  The first entry into one of the fields becomes the display name for the contact information.  
b.   Enter names into the remaining fields,  then touch OK  after each entry.  
c.   At the Additional Contact Information page, touch OK . 
4.   To add an email contact for the recipient, touch the field to the right of the email icon.  
a.   Touch  Enter Email Address . 
b.   Enter a valid email address.  
c.   Touch  OK. 
5.   To enter an Internet fax number for the contact, to the right of the blue Internet Fax icon, touch the 
field. Touch Enter Internet Fax Number , use the alphanumeric keypad to enter the number, then 
touch  OK. 
6.   To mark a contact as a favorite, to the right of the global address book, email, fax, or Internet fax 
fields, touch the corresponding star.  
7.   To save the contact to the Device Address Book, touch OK . 
Editing an Individual Address Book Entry  
1.  Press the Services Home  button, then touch Email. 
2.   Touch  Address Bo ok. 
3.   Under Names, touch a contact name.  
4.   Touch  Details . 
5.   To change the display name of the contact, touch the i  button, edit the information in the fields, 
then touch OK . 
6.   To enter or change a fax number for the contact, to the right of the green fax icon, tou ch the field. 
7.   Touch  Enter Fax Number , use the alphanumeric keypad to enter the number, then touch OK . 
8.   To enter an Internet fax number for the contact, to the right of the blue Internet Fax icon, touch the 
field. Touch Enter Internet Fax Number , use the alphanumeric keypad to enter the number, then 
touch  OK. 
9.   To mark a contact as a favorite, to the right of the global address book, email, fax, or Internet fax 
fields, touch the corresponding star.  
10.  To save the contact to the Device Address Book, touch OK .  
						

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Editing or Deleting Favorites in the Device Address Book  
1.  Press the Services Home  button, then touch Fax. 
2.   Touch  Address Book . 
3.   Touch the  Down arrow, then touch Contacts  or  All Contacts . 
4.   Touch the desired entry, using the scroll arrows as needed.  
5.   Touch  Details . 
6.   To mark a contact as a favorite, to the right of the global address book, email, fax, or Internet fax 
fields, touch the corresponding star.  
7.   To delete a favorite, to the right of the global address book, fax, or Internet fax field, touch the 
corresponding ora nge star. 
8.   Touch  OK. 
9.   To return to the main menu, press the  Services Menu button.  
  
						

							 
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This chapter includes:  
•   General Precautions  ................................ ...................................................................................................................... 160 
•   Cleaning  the Printer  ................................ ...................................................................................................................... 161 
•   Routine Maintenance  ................................ ................................................................................................................... 171  
•   Billing and  Usage Information  ................................ ................................................................................................. 178  
•   Ordering Supplies  ................................ ........................................................................................................................... 179  
• Moving the Printer ................................ ......................................................................................................................... 182  
 9 Maintenance   
						

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160  ColorQube 8700/8900  Color Multifunction Printer  
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General Precautions  
 
 WARNING: 
Parts of the printer are hot and need time to cool down before moving or packing the 
printer. To avoid personal injur y or printer damage, wait 30 minutes for the ink to solidify and the 
printhead to cool down.  
 
 
 CAUTION: 
When cleaning your printer do not use organic or strong chemical solvents or aerosol 
cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials only as 
directed in this documentation.  
 
 
 WARNING: 
Keep all cleaning materials out of the reach of children.   
 
 WARNING: 
Do not use pressurized spray cleaning aids on or in the printer. Some pressurized sprays 
contain explosive mixtures and are not suitable for use in electrical applications. Use of such cleaners 
increase the risk of fire and explo sion. 
 
 
 WARNING: 
Do not remove the covers or guards that are fastened with screws. You cannot maintain 
or service any parts that are behind these covers and guards. Do not attempt any maintenance 
procedure that is not described in the documentation supplied with your printer.  
 
 
 WARNING: 
Internal parts of the printer can be hot. Use caution when doors and covers are open.   
To avoid damaging the printer, follow these guidelines: 
•   Do not place anything on top of the printer.  
•   Do not open covers and doors during printing.  
•   Do not tilt the printer while it is hot.  
•   Do not touch the electrical contacts or gears. Doing so could damage the printer and cause the pr int 
quality to deteriorate.  
•   Ensure any parts removed during cleaning are replaced before you plug in the printer.