Xerox 8700x Manual

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  ColorQube 8700/8900 Color Multifunction Printer  101 
  User Guide 
 
5.   Touch the ending Page Number  field, then use the alphanumeric keypad to enter the ending value 
for the range of exception pages.  
Note:  To specify a s ingle page as an exception, enter its number as the start and end of the range.  
6.   To specify the paper used for the exception pages:  
a.   Touch  Paper Supply.  
b.   Touch the tray containing paper for the exception pages.  
c.   Touch  OK. 
7.   Touch  Add. The exception pages are add ed to the list on the right side of the screen.  
8.   Repeat the four previous steps to add additional exception pages.  
9.   Touch  Close. The exception pages appear in the list on the right side of the screen.  
Note:  To edit or delete an exception page, touch the page  in the list, then touch the desired 
operation in the drop -down menu.  
10.  Touch  OK. 
Adding Annotations  
You can automatically add annotations such as page numbers and the date to your copies.  
Notes:  
•   Annotations are not added to covers, tabs, inserts, or blank chapter start pages.  
• Annotations cannot be added if Booklet Creation is selected. 
To add annotations: 
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the Output Format  tab, then touch Annotations . 
3.   To insert page numbers:  
a.   On the Annotation screen, touch Page Numbers  >  On . 
b.   Touch  Apply To , then select an option.  
c.   Touch the Starting Page Number  field, then use the alphanumeric keypad to enter the page 
number.  
d.   Touch an arrow to position the page number in the header or footer. T he sample page shows 
the location of the page number.  
e.   Touch  OK. 
f.   To change the text formatting, touch Format & Style , choose the desired settings, then 
touch  OK . 
4.   To insert a comment:  
a.   Touch  Comment  >  On . 
b.   Touch  Apply To , then select an option.  
c.   Touch an existi ng comment in the list.  
Note:  To create a comment, touch a blank row, use the touch screen keyboard to type the text, then 
touch  OK. 
d.   Touch an arrow to position the selected comment in the header or footer. The sample page 
shows the location of the comment.   
						

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e.   Touch  OK. 
f.   To change the text formatting, touch Format & Style , choose the desired settings, then 
touch  OK . 
5.   To insert the current date:  
a.   Touch  Date > On . 
b.   Touch  Apply To , then select an option.  
c.   Under Format, select a format for the date.  
d.   Touch an arrow to position the date in the header or footer. The sample page shows the 
location of the date.  
e.   Touch  OK. 
f.   To change the text formatting, touch Format & Style , choose the desired settings, then touch 
OK . 
6.   To insert a Bates Stamp:  
a.   Touch  Bates Stamp  >  On . 
b.   Touch the  Starting Page Number  field, then use the alphanumeric keypad to enter the 
starting page number. Leading zeros can be included.  
c.   Touch  Apply To , then select an option.  
d.   Under Stored Prefixes, touch an existing prefix in the list. 
Note:  To create a prefix, to uch a blank row, use the touch screen keyboard to type up to eight 
characters, then touch OK . 
e.   Under Position, touch an arrow to position the Bates Stamp in the header or footer. The sample 
page shows the location of the Bates Stamp.  
f.   Touch  OK. 
g.   To change the  text formatting, touch Format & Style , choose the desired settings, then touch 
OK . 
7.   Touch  OK. 
Adding Transparency Separators  
You can add blank sheets of paper between each printed transparency. The size and orientation of the 
separators must be the same as the transparencies.  
Note:  Transparency separators cannot be added if the paper supply is set to Auto Select.  
 
To add transparency separators: 
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the Output Format  tab, then touch Transparency Separators  >  On . 
3.   Under Separator Supply, touch the tray containing the paper to use for the separators. If the tray 
containing the separator paper is not displayed, touch More , touch the desired tray, then touch OK. 
4.   Under Transparency Supply, touch the tray containing the transparencies. If the tray containing the 
transparencies is not displayed, touch More , touch the desired tray, then touch OK. 
5.   Touch  OK.  
						

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Printing Multiple Pages Per Side  
You can copy a single page and have it print multiple times onto one or both sides of the paper. The 
printer reduces the pages proportionally to fit.  
To print multiple original pages on a side:  
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the Output Format  tab, then touch Pa ge Layout >  Pages per Side.  
3.   Touch the number of original pages for each side of the paper. To specify a different number:  
a.   Touch  Specify Rows & Columns . 
b.   Touch the Rows  arrows to change the number of rows.  
c.   Touch the Columns  arrows to change the number of columns.  
d.   Select the Rotate  check box to rotate the page.  
Note:  The right side of the screen contains a diagram of the image layout.  
4.   Touch  Original Orientation , then Portrait Originals  or  Landscape Originals . 
5.   Touch  OK. 
Repeat ing an Image  
You can make multiple copies of an original image on one or both sides of the paper. This is useful for 
duplicating a small image.  
To repeat an image on a sheet of paper:  
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the Output Format  tab, then touch Page Layout  >  Repeat Image.  
3.   Specify the number of images to print on the page:  
−   Preset  buttons repeat the image two, four, six, or nine times on each side of the paper.  
−   Specify Rows & Columns  allows you to determine the number of images. To enter the number 
of rows and columns, touch the Rows  or  Columns  field, then use the alphanumeric keypad or 
touch the arrows. To rotate the paper, select the Rotate  check box.  
−   Auto Repeat  allows the printer to determine the maximum number of images that can fit on 
the currently selected paper size. Touch Original Orientation , and select Upright Images or 
Sideways Images  from the drop -down menu. The sample page shows the image layout.  
4.   Touch  OK. 
  
						

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104  ColorQube 8700/8900  Color Multifunction Printer  
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ID Card Copying  
This section includes:  
•   Copying an ID Card  ................................ ....................................................................................................................... 104 
•   Selecting Color or Black and White Copies  ................................ ........................................................................... 105  
•   Reducing or Enlarging the Image  ................................ ............................................................................................ 105  
•   Selecting the Paper Tray  ................................ ............................................................................................................. 106  
•   Specifying the Original Type  ................................ ..................................................................................................... 106  
•   Lightening or Darkening ID Card Copies  ................................ .............................................................................. 106  
• Automatically Suppressing Background Variation ................................ ............................................................ 107  
Copying an ID Card  
You can copy both sides of an ID card or small document onto one side of paper. Each side is copied 
using the same location on the document glass. The printer stores both sides and prints them side by 
side on the paper. 
To copy an ID card:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the ID Card Copy  tab. 
3.   Verify the output color, paper supply, and reduce/enlarge settings. Change the settings as needed.  
4.   Touch the Image Quality  tab.  
5.   Verify the original type, lighten/darken, and background suppression settings for side 1. Change the 
settings as needed.  
6.   Lift the document cover.  
7.   Place the ID card, or a document smaller than half the selected paper supply size, in the upper left 
corner of the document glass.  
8.   Press the green Start  button.  
9.   Lift the document cover.  
10.  Turn over the document and position it in the upper left corner of the document glass.  
11.  Verify the original type, lighten/darken, and background suppres sion settings for side 2. Change the 
settings as needed.  
12.  Press the green Start  button.  
13.  Lift the document cover and remove the ID card or document.   
						

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Selecting Color or Black and White Copies  
If the original document contains color, you can create color or bl ack and white copies. 
To select the output color:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the ID Card Copy  tab. 
3.   Under Output Color, select an option:  
−   Auto Detect  detects the color content in the original document. If the original is a color 
document, the printer makes copies in full color. If the original is a black and white  document, 
the printer makes copies in black only.  
−   Black & White  copies in black and white  only. Colors in the original are converted to shades of 
gray.  
 
Reducing or Enlarging the Image  
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.  
To reduce or enlarge the image:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the ID Card Copy  tab. 
3.   Under Reduce/Enlarge, touch an option:  
−   To reduce or enlarge the percentage incrementally, touch Plus (+)  or  Minus ( -).  
−   To reduce or enlarge the percentage using the alphanumeric keypad to type a  specific value, 
touch the current displayed value.  
−   To use a preset value, touch the corresponding button.  
4.   Touch  More for additional options.  
−   To reduce or enlarge proportionally, touch Proportional % . 
•   To reduce or enlarge the percentage incrementally, touc h Plus (+)  or  Minus ( -).  
•   To reduce or enlarge the percentage using the alphanumeric keypad, touch the current 
displayed value.  
•   Presets (X -Y%)  allow you to select from a list of preset values. Touch More  for additional 
preset values.  
−   To reduce or enlarge th e width and length of the image by different percentages, touch 
Independent % . 
•   Width:X%  allows you to reduce or enlarge the width of the image incrementally using the 
alphanumeric keypad or the Plus (+) and Minus ( -) buttons.  
•   Length:Y%  allows you to reduce  or enlarge the length of the image incrementally using 
the alphanumeric keypad or the Plus (+) and Minus ( -) buttons.  
•   Presets (Y/X)  allow you to select from a list of preset values. Touch More  for additional 
preset values.  
5.   Touch  OK.  
						

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106  ColorQube 8700/8900  Color Multifunction Printer  
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Selecting the Paper Tray  
Select a paper tray loaded with the desired paper to make copies on letterhead, colored paper, 
transparencies, or different paper sizes.  
To select the tray to use for ID card copies:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the ID  Card Copy tab. 
3.   Under Paper Supply, touch the desired tray.  
4.   If the desired tray is not listed, select another tray:  
a.   Touch  More for additional options.  
b.   Touch the desired tray.  
c.   Touch  OK. 
Specifying the Original Type  
The printer optimizes the image quality of the copies based on the type of images in the original 
document and how the original was created.  
To specify the original type:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the Image Quality  tab.  
3.   Under Original Type, select the appropriat e settings: 
−   Touch the content type of the original document.  
−   If known, select how the original was produced.  
Lightening or Darkening ID Card Copies 
You can lighten or darken the copy for each side. Use the slider to lighten or darken the output for the 
first side. After the first side is complete, use the slider again to lighten or darken the second side. Both 
sides of the original are printed side by side, each using different lighten or darken settings.  
To adjust the image:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the Image Quality  tab.  
3.   To lighten or darken the image for side 1, under Lighten/Darken, adjust the slider up or down.  
4.   Lift the document cover.  
5.   Place the ID card, or a document smaller than half the selected paper supply size, in the upper left 
corner of the document glass.  
6.   Press the green Start  button.  
7.   Lift the document cover.  
8.   Turn over the document and position it in the upper left corner of the document glass.  
9.   To lighten or darken the image for side 2, adjust the slider up or down.  
10.  Press the green Start  button.  
11.  Lift the document cover and remove the ID card or document.   
						

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Automatically Suppressing Background Variation  
When scanning originals printed on thin paper, text or images printed on one side of the paper can be 
seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to 
variations in light background colors. 
To change this setting:  
1.   Press the Services Home  button, then touch ID Card Copy.  
2.   Touch the Image Quality  tab.  
3.   Under Background Suppression, touch Auto Suppression . 
  
						

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Advanced Copying  
This section includes:  
•   Building a Copy Job  ................................ ....................................................................................................................... 108 
•   Printing a Sample Copy  ................................ ............................................................................................................... 109  
•   Saving Copy Settings  ................................ .................................................................................................................... 109  
• Retrieving Saved Copy Settings ................................................................................................................................ 109 
Building a Copy Job  
Use this feature to produce compl ex copy jobs that include a variety of originals requiring different copy 
settings. Each segment of the job can have different copy settings. Once all the segments are 
programmed, scanned, and temporarily stored in the printer, the copy job prints.  
To buil d a copy job with multiple segments:  
1.   Press the Services Home  button, then touch Copy. 
2.   Program and scan the first segment:  
a.   Load the originals for the first segment.  
b.   Select the required settings, such as layout adjustments, image quality, and options.  
c.   Touch  the Job Assembly  tab, then touch Build Job  > On . 
d.   Touch  Options . 
e.   Select or clear the Display this window between segments  check box.  
f.   Select or clear the Turn Build Job Off after Job is Submitted  check box.  
g.   Touch  OK. 
h.   Press the green Start  button on the control panel.  
3.   Program and scan additional segments:  
a.   Load the originals for the next segment.  
b.   When the Build Job screen appears, touch Program Next Segment . 
c.   Using the appropriate tabs, select the required settings.  
d.   Press the green Start  butt on to scan the originals for that segment.  
4.   Repeat the previous step for each remaining segment.  
5.   Touch the Quantity for Final Job  field, then use the alphanumeric keypad to enter the number of 
copies.  
6.   In the upper right corner of the Build Job screen, touch  Submit Job . 
Note:  To cancel the job, touch Delete All Segments .  
						

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Printing a Sample Copy  
You can print a test copy of a complex copy job, before printing multiple copies. This feature prints a 
single copy and holds the remaining copies. After you inspect th e sample, you can print or cancel the 
remaining copies.  
Note:  The sample copy is not counted as part of the quantity selected. For example, if you select 
three copies, one sample copy prints, and three other copies are held until they are released for 
prin ting. The result is a total of four copies.  
To print a sample copy of your copy job:  
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the desired copy settings.  
3.   Touch the  Job Assembly  tab, then touch Sample Job  >  On . 
4.   Touch  OK. 
5.   On the control panel, press the green Start  button. The sample copy is printed.  
6.   Print the remaining copies or delete the job:  
−   To release and print the remaining copies of the job, touch Submit Job.  
−   If the sample copy is unsatisfactory, touch Delete All Segments . 
Saving Copy Settings  
To use a particular combination of copy settings for future copy jobs, you can save the settings with a 
name and retrieve them for later use.  
To save the current copy settings:  
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the  Job Assembly  tab, then touch Save Current Settings . 
3.   Using the touch screen keyboard, type a name for the saved settings.  
4.   Touch  OK. 
Retrieving Saved Copy Settings  
You can retrieve and use any previously saved copy settings for current jobs.  
Note:  To save the copy settings with a name, see Saving Copy Settings  on page 109 . 
To retrieve saved settings:  
1.   Press the Services Home  button, then touch Copy. 
2.   Touch the  Job Assembly  tab, then touch Retrieve Saved Settings . 
3.   Touch the desired saved setting.  
Note:  To delete a saved setting, touch the setting, then touch Delete Settings . 
4.   Touch  Load Settings . The saved settings are loaded for the current copy job.