Xerox 8700x Manual

							 
 ColorQube 8700/8900 Color Multifunction Printer  131 
  User Guide 
 
This chapter includes:  
•   Basic Faxing  ................................ ..................................................................................................................................... 132  
•   Sending an Embedded Fax  ................................ ......................................................................................................... 134  
•   Sending a Server Fax  ................................ .................................................................................................................... 144  
•   Sending an Internet Fax  ................................ .............................................................................................................. 148  
•   Sending a LAN Fax  ................................ ........................................................................................................................ 154  
• Using the Address Book ................................ ............................................................................................................... 155  
The system administrator must set up some fax features before you can use them. For details, see the 
System Administrator Guide at  www.xerox.com/office/CQ8700docs . 
 
 8 Faxing   
						

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132  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Basic Faxing  
You can send a fax in one of four ways:  
•   Fax, or embedded fax, scans the document and sends it directly to a fax machine.  
•   Server Fax  scans the document and sends it to a fax server, which transmits the document to a fax 
machine.  
•   Internet Fax  scans the document and emails it to a recipient.  
•   LAN Fax  sends the current print job as a fax. For details, see the print driver software.  
To send a fax:  
1.   Load your original documents:  
−   Use the document glass for single pages or paper that cannot be fed using the document 
feeder. Place the first page of the document face down, in the top left corner of the document 
glass.  
−   Use the document feeder for multiple or single pages. Remove any staples and paper clips from 
the pages and place them face up in the document feeder.  
2.   Press the Services Home  button, then touch the appropriate fax.  
3.   Address the fax using one or more of the a vailable options: 
−   The  Enter Number and Press Add  field allows you to enter a fax number manually. Use the 
alphanumeric keypad to enter the number, then touch Add.  
−   Dialing Characters  allows you to insert characters such as a Dial Pause in a fax number. Use 
the touch screen keypad to enter the numerals and characters, then touch Save . 
Note:  One or more dialing pauses can be required between the access number for an outside line 
and the fax number. When inserted, the dial pauses appear as commas in the fax number.  
−   Favorites  allows you to access selected favorite individual or group contacts from the address 
book.  
−   Address Book  allows you to access the printer address book.  
4.   On the Fax tab, adjust the available fax options as needed.  
5.   Adjust additional fax options as needed. For details, see Selecting Fax Options  on page  136, 
Selecting Server Fax Options  on page 145 , or Selecting Internet Fax Options  on page  150. 
6.   Press the green Start  button. The printer scans the pages and transmits the document when all 
pages have been scanned.   
						

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  ColorQube 8700/8900 Color Multifunction Printer  133 
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Docu ment Glass  
 
•  Lift the document feeder cover and place the 
first page face down in the upper left corner of 
the document glass.  
•   Align the originals to the matching paper size 
printed on the edge of the glass.  
•   The document glass accepts paper sizes up to 
297 x 432  mm (11.7 x 17  in.). 
•   The document glass automatically detects 
standard paper sizes.  
 
Document Feeder 
 
 
•  Insert originals face up, with page  one on top.  
•   The confirmation indicator illuminates when 
you load the originals corr ectly. 
•   Adjust the paper guides so they fit against the 
originals.  
•   The document feeder accepts paper weights 
38– 128  g/m² for 1 -sided pages, and 
50– 128  g/m² for 2 -sided pages.  
•   The document feeder accepts paper sizes from 
85 x 125  mm (3.3 x 4.9  in.) through 297 x 
432  mm (11.7 x 17  in.) for 1-sided pages, 
and 110 x 125 (4.3 x 4.9 in.) through 297 x 
432  mm (11.7 x 17  in.) for 2-sided pages.  
•   The maximum feeder capacity is 
approximately 110 sheets of 80 g/m² paper.  
•   The document feeder automatically detects 
standar d paper sizes.  
  
						

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134  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Sending an Embedded Fax  
1.  Load the original document in the document feeder or on the document glass.  
2.   Press the Services Home  button, then touch Fax. 
3.   To address the fax, touch one or more options:  
−   The  Enter Number and Press Add  field allows you to enter a fax number manually. Use the 
alphanumeric keypad to enter the number, then touch Add.  
−   Dialing Characters  allows you to insert characters such as a dial pause in a fax number. Use 
the touch screen keypad to enter the numerals an d characters, then touch Add. Add more 
numbers, or touch Close . 
Note:  One or more dialing pauses can be required between the access number for an outside line 
and the fax number. When inserted, the dial pauses appear as commas in the fax number.  
−   Favorites  allows you to access selected favorite individual or group contacts from the address 
book.  
−   Address Book  allows you to select fax numbers from your Address Book. Touch the Down  
arrow, then select Individual  or  Group  from the drop -down menu. Touch the  Up or Down 
arrows to scroll through the list, touch the desired contact, then select Add to Recipients  from 
the drop -down menu. Select and add more contacts, or touch Close . 
4.   To include a cover sheet:  
a.   Touch  Cover Sheet  >  On . 
b.   Touch the To  field, use the touch scre en keyboard to type the name of the recipient, then touch 
Save.  
c.   Touch the From  field, use the touch screen keyboard to type the name of the sender, then 
touch  Save. 
d.   To add a comment, do one of the following:  
•   Touch an existing comment, then touch Save . 
•   Touc h an   comment, touch Edit , use the touch screen keyboard to type the 
text, then touch Save . 
Notes:  
•   To delete an existing comment, touch the comment, then touch Clear . Touch Clear to confirm the 
action.  
•   To edit an existing comment, touch the comm ent, then touch Edit. Use the touch screen keyboard 
to change the comment, then touch Save . 
5.   Touch  2-sided Scanning  and select an option.  
6.   Touch  Original Type  and select an option.   
						

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  ColorQube 8700/8900 Color Multifunction Printer  135 
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7.   Touch  Resolution  and select an option.  
8.   Select more options as needed. For details, see Selecting Fax Options  on page  136. 
9.   Press the green Start  button. The printer scans the pages and transmits the document when all 
pages have been scanned.  
Note:  To pause the job, press the Stop  button. On the touch screen, touch Resume Scanning  to 
continue the job, or Cancel Scanning  to cancel the job completely. If you do not make a selection 
within 60 seconds, the job automatically  resumes.  
  
						

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136  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Selecting Fax Options  
This section includes: 
•   Adjusting Brightness and Sharpness  ................................ ...................................................................................... 136 
•   Automatically Suppressing Background Variation  ................................ ............................................................ 137  
•   Adjusting the Contrast  ................................ ................................................................................................................. 137 
•   Specifying the Size of the Original  ................................ .......................................................................................... 137  
•   Selecting Reducing or Splitt ing ................................ ................................................................................................. 138  
•   Setting Up Book Faxing  ................................ ............................................................................................................... 138  
•   Printing a C onfirmation Report  ................................ ................................................................................................ 138  
•   Selecting the Starting Rate  ................................ ........................................................................................................ 139  
•   Sending a Delayed Fax  ................................ ................................................................................................................ 139  
•   Sending Header Text  ................................ .................................................................................................................... 139  
•   Sending a Fax to a Remote Mailbox  ................................ ....................................................................................... 140 
•   Storing a Fax in a Local Mai lbox ................................ .............................................................................................. 140  
•   Printing Local Mailbox Documents .......................................................................................................................... 140  
•   Deleting Local Mailbox Documents  ................................ ........................................................................................ 141  
•   Storing a Fax for Local or Remote Polling ............................................................................................................. 141  
•   Printing or Deleting Secure Faxes  ................................ ............................................................................................ 141  
•   Polling a Remote Fax  ................................ .................................................................................................................... 142  
• Building a Fax Job ................................ .......................................................................................................................... 142  
Adjusting Brightness and Sharpness  
You can lighten or darken the image, and adjust the sharpness.  
To adjust the image:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Image Quality  tab, then touch Image Options . 
3.   On the Image Options screen, adjust the sliders as needed:  
−   Lighten/Darken  lightens or darkens the image.  
−   Sharpness  sharpens or softens the image.  
4.   Touch  OK.  
						

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Automatically Suppressing Background Variation  
When scanning originals printed on thin paper, text or images printed on one side of the paper can be 
seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to 
variations in light background colors.  
To select Auto Suppression:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Image Quality  tab, then touch Image Enhancement . 
3.   Under Background Suppression, touch Auto Suppression . 
4.   Touch  OK. 
Adjusting the Contrast  
Contrast is the relative difference between light and dark areas in an image.  
To adjust the contrast:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Image Quality  tab, then touch Image Enhancement . 
3.   On the Image Enhancement screen, select an option:  
−   Manual Contrast  allows you to adjust the contrast manually . Under Manual Contrast, move 
the slider up or down to increase or decrease the contrast. The middle position on the slider, 
Normal, does not change the contrast.  
−   Auto Contrast  allows the printer to set the contrast automatically.  
4.   Touch  OK. 
Specifying the  Size of the Original  
To ensure that you are scanning the correct area of the documents, specify the original size.  
To specify the original size:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Layout Adjustment  tab, then touch Original Size . 
3.   On  the Original Size screen, select an option:  
−   Auto Detect  allows the printer to determine the size of the original.  
−   Preset Scan Areas  specifies the area to scan when it matches a standard paper size. In the 
scrolling list, touch the desired paper size.  
−   Custo m Scan Area  allows you to specify the height and width of the area to scan. To specify 
an area, touch the Length (Y)  and  Width (X)  arrows. 
−   Mixed Size Originals  allows you to scan standard -size originals of varying sizes. Use the 
diagram on the screen to determine which original sizes can be mixed in the same job.  
4.   Touch  OK.  
						

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138  ColorQube 8700/8900  Color Multifunction Printer  
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Selecting Reducing or Splitting  
You can determine the method to use for handling images that are too large.  
To select reducing or splitting:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Layout Adjustment  tab, then touch Reduce/Split . 
3.   Touch an option:  
−   Reduce to Fit  shrinks large documents to fit on smaller paper.  
−   Split Across Pages  continues a single image across several pages.  
4.   Touch  OK. 
Setting Up Book Faxing  
You can determine the method used for scanning images in a book.  
To select book faxing:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Layout Adjustment  tab, then touch Book Faxing.  
3.   Touch an option:  
−   Off  is the default setting.  
−   Both Pages  scans both pages of the book.  
−   Left Page Only  scans the left page of the book.  
−   Right Page Only  scans the right page of the book.  
4.   To set the amount to erase, touch the Binding Edge Erase  arrows as needed. 
5.   Touch  OK. 
Printing a Confirmation Report  
You can print a report that confirms when your faxes are sent or received. The report contains 
information on timeouts, busy signals, and retry failures.  
To set up a confirmation report printing:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Fa x Options tab, then touch Confirmation Report . 
3.   Touch an option:  
−   Always Print  generates a report for all fax jobs.  
−   Print on Error Only  generates a report only for fax jobs that fail to send.  
4.   Touch  OK.  
						

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Selecting the Starting Rate  
Select the highest starting rate unless the destination for the fax you are sending has special 
requirements. 
To select the transmission speed for a fax:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Fax Options  tab, then touch Starting Rate.  
3.   Touch an option.  
4.   Touch  OK. 
No te:  Some telephone networks can require you to set the fax starting rate to Forced (4800 bps). 
The slower data rate ensures a more reliable transmission of data.  
Sending a Delayed Fax 
You can set a time in the future for the printer to send your fax job. T he delay can range from 15 
minutes through 24 hours.  
Note:  Before using this feature, set the printer to the current time.  
To specify the time to send your fax:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Fax Options  tab, then touch  Delay Send. 
3.   Touch  Specified Time . 
−   Touch the Hour  field, then touch the arrows to set a number.  
−   Touch the Minute  field, then touch the arrows to set a number.  
−   If your printer is set to display the 12 -hour clock, touch AM  or  PM . 
4.   Touch  OK. 
The fax is sent at the specified time.  
Sending Header Text 
The system administrator must set up this feature before you can use it. For details, see the System 
Administrator Guide at  www.xerox.com/office/CQ8700docs . 
To include the fax header text:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Fax Options  tab, then touch Send Header Text . 
3.   Touch an option.  
4.   Touch  OK.  
						

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140  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Sending a Fax to a Remote Mailbox  
1.  Press the Services Home  button, then touch Server Fax.  
2.   Touch the Fax Options  tab, then touch Mailboxes . 
3.   Touch  Send to Remote Mailbox . 
4.   To address the fax, select an option:  
−   The  Fax Number  field allows you to enter a fax number. Use the alphanumeric keypad to enter 
the number, then touch Add . 
−   Dialing Characters  allows you to insert characters such as a Dial Pause in a fax number. Use 
the touch screen keypad to enter the numerals and characters, then touch Save . 
5.   Touch the Mailbox Number  field, then use the alphanumeric keypad to enter the mailbox number.  
6.   Touch the Mailbox Passcode  field, then use the alphanumeric keypad to enter the four- digit 
mailbox passcode.  
7.   Touch  OK. 
Storing a Fax in a Local Mailbox  
The system administrator must create a mailbox before you can use this feature. For details, see the 
System Administrator Guide at www.xerox.com/office/CQ8700docs . 
To store a fax in a local mailbox:  
1.   Press the Services Home  button, then touch Fax. 
2.   Touch the Fax Options  tab, then touch Mailboxes . 
3.   Touch  Store to Local Mailbox . 
4.   Touch the Mailb ox Number field, then use the alphanumeric keypad to enter the mailbox number.  
5.   Touch the Mailbox Passcode  field, then use the alphanumeric keypad to enter the four- digit 
mailbox passcode.  
6.   Touch  OK. 
Printing Local Mailbox Documents  
To use this feature, you must have documents stored in a mailbox. For details, see Storing a Fax in a 
Local Mailbox on page  140. 
To print local mailbox documents:  
1.   Press the Services Home  button, then touch  Fax. 
2.   Touch the Fax Options  tab, then touch Mailboxes . 
3.   Touch  Print Local Mailbox Documents . 
4.   Touch the Mailbox Number  field, then use the alphanumeric keypad to enter the mailbox number.  
5.   Touch the Mailbox Passcode  field, then use the alphanumeric keyp ad to enter the four-digit 
mailbox passcode.  
6.   Touch  Print All Documents . The documents in the mailbox are printed.