Xerox 8700x Manual

							Features 
  ColorQube 8700/8900 Color Multifunction Printer  21 
  User Guide 
 
 
1.   Machine Status  displays printer status, settings, and inform ation on the touch screen. 
2.   Job Status  displays lists of the active, held, or completed jobs on the touch screen.  
3.   Services  returns to the active service from the Job Status or Machine Status screens, or to a preset 
service.  
4.   Services Home  provides access to printer features, such as copy, scan, and fax.  
5.   Touch Screen  displays information and provides access to printer functions.  
6.   Log In/Out  provides access to password -protected features.  
7.   Help  ( ? ) displays information about the current selection or service.  
8.   Language  changes the touch screen language and keyboard settings.  
9.   Ink Access Door Release  turns on the release motor to open the ink access door.  
10.  Power Saver  enters and exits low -power mode or the Quick Restart screen.  
11.  USB Memory Port  provi des USB Flash drive connection for use with Scan to USB and Print from 
USB functions.  
12.  Clear All  clears previous and changed settings for the current selection. Press twice to reset all 
features to their default settings, and clear existing scans.  
13.  Stop  temporarily stops the current job. Follow the onscreen instructions to cancel or resume your 
job.  
14.  Start  commences the selected job.  
15.  Interrupt Print  pauses the currently printing job to run a more urgent job.  
16.  Alphanumeric Keypad  allows you to enter copy qu antities, fax numbers, and other numeric 
information.  
17.  C (clear) deletes numeric values or the last digit entered using the alphanumeric keys.  
18.  Dial Pause  inserts a pause in a telephone number when transmitting a fax.   
						

							Features 
22  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Scanner with Document Feeder  
 
1. Document Feeder Top Cover  
2.  Document Feeder Width Guides  
3.  Document Feeder Tray  
4.  Document Feeder Output Tray  
5.  Output Tray Paper Stop   6.
 CVT Glass  
7.  Document Cover  
8.  Document Glass  
 
650-Sheet Finisher  
 
Right Front View  Left Rear View  
 
1. Finisher Transport Left Door  
2.  Finisher Transport Cover   3.
 Finisher Output Tray  
4.  Exit Cover  
5.  Finisher Top Cover  
6.  Staple Cartridge  
7.  Finisher Stapler Door  
  
						

							Features 
  ColorQube 8700/8900 Color Multifunction Printer  23 
  User Guide 
 
Information Pages  
Your printer has a printable set of information  pages stored on its internal hard drive. Information pages 
include configuration and font information, demonstration pages, and more.  
1.   At the printer control panel, press the Machine Status  button.  
2.   On the Machine Information tab, touch Information Pages , then touch the desired information 
page.  
3.   Touch  Print. 
 
Note:  Information pages can also be printed from CentreWare Internet Services.  
 
Printing the Configuration Report 
1.  At the printer control panel, press the Machine Status  button.  
2.   On the Machine Information tab, touch Information Pages  >  Configuration Report  >  Print . 
3.   Touch  Close after the report prints.  
  
						

							Features 
24  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Administration Features  
This section includes: 
•   Accessing the Printer ....................................................................................................................................................... 24  
•   CentreWare Internet Services  ................................ ..................................................................................................... 26  
•   Finding the IP Address of the Printer  ................................ ....................................................................................... 26  
•   Automatic Data Collection  ................................ ........................................................................................................... 27  
• Billing and Usage Information ................................ ................................................................................................... 27  
For details, see the System Administrator Guide  for your printer model: 
•   ColorQube 8700 Color Multifunction Printer:  www.xerox.com/office/CQ8700docs 
•   ColorQube 8900 Color Multifunction Printer:  www.xerox.com/office/CQ8900docs 
Accessing the Printer 
The system administrator can set access rights on the printer to ensure that unauthorized users cannot 
access the printer. If the system administrator configures authentication and authorization, users require 
a login and password to access some or all of the features of the printer. The administrator can also 
configure accounting to require an accounting code to access tracked features.  
Authentication 
Authentication is the process of confirming your identity. When the system administrator enables 
authentication, the printer compares the information that you provide to another source of information, 
such as an LDAP directory. The information can be a user name and password, or the information stored 
on a magnetic or proximity ID card. If the information is valid, you are considered an authenticated user.  
The system administrator can set permissions so that authen tication is required when accessing features 
at the control panel, in CentreWare Internet Services, or in the print driver.  
If the administrator configures local or network authentication, you identify yourself by typing your user 
name and password at the control panel or in CentreWare Internet Services. If the administrator 
configures card reader authentication, you identify yourself by swiping a magnetic or proximity card at 
the control panel and typing a passcode.  
Note:  The system administrator can allow  you to type your user name and password when Smart 
Card authentication is the primary authentication method. If the administrator configures an 
alternative authentication method, and you misplace your card, you can still access the printer.   
						

							Features 
  ColorQube 8700/8900 Color Multifunction Printer  25 
  User Guide 
 
Authorization  
Authorization is the function of specifying the features that you are allowed to access, and the process 
of approving or disapproving your access. The system administrator can configure the printer to allow 
you to access the printer, but restrict your acce ss to certain features, tools, and services. For example, the 
printer can allow you access to copying but restrict your access to color printing. The system 
administrator can also control your access to features at specific times during the day. For exampl e, the 
system administrator can restrict a group of users from printing during peak business hours. If you 
attempt to print using a restricted method or during a restricted time, the job does not print. Instead, the 
printer prints an error page and the job  appears with an error message in the Job Status lists.  
Where the system administrator stores the authorization information determines the authorization type.  
•   Local  authorization stores the login information on the printer in the user Information Database.  
•   Network  authorization stores the login information in an external database, such as an LDAP 
directory.  
The system administrator sets authorization permissions. To set or edit user permissions for access to 
printer features, you must log in as the administrator.  
Accounting 
Accounting monitors the print, copy, scan, and fax impressions produced and who produces them. 
Accounting associates your user name and account identification information with each document you 
print. Accounting data is collected and stored as jobs are submitted to the printer.  
The system administrator must create user accounts and enable the accounting feature. When 
accounting is enabled, you must log in to the printer before accessing services. You must also provide 
your account details in the print driver before printing documents from a computer. The system 
administrator can set limits to restrict the total number of jobs by type that a user can produce. The 
administrator can also generate reports listing usage data for individu al users and groups. 
For details, see the System Administrator Guide  for your printer model: 
•   ColorQube 8700 Color Multifunction Printer:  www.xerox.com/office/CQ8700docs 
•   ColorQube 8900 Color Multifunction Printer:  www.xerox.com/office/CQ8900docs 
Logging In 
Logging in is the process by which you identify yourself to the printer for authentication. If 
authentication is set, to access printer features, you log in with your use r credentials. 
Logging In at the Control Panel  
1.  At the control panel, either press Log In/Out  or touch Guest . 
2.   If an administrator has configured more than one authentication server, select your domain, realm, 
or tree.  
a.   Touch  Domain , Realm , or Tree.  
b.   From the list, touch your domain, realm, or tree.  
c.   Touch  Save. 
3.   Type your user name, then touch Next . 
4.   Type your password, then touch Done .  
						

							Features 
26  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
Logging In to CentreWare Internet Services  
1.  At your computer, open a Web browser, in the address field, type the IP address of th e printer, then 
press  Enter or  Return . 
 
Note:  If you do not know the IP address of your printer, see Finding the IP Address of Your Printer  on 
page  26. 
 
2.   At the top of the page, next to the lock and key icon, click Login . 
3.   Type the User ID in the space provided.  
4.   Type the password in the space provided.  
5.   Click  Login . 
Administrator Password  
The administrator password is required when accessing locked settings in CentreWare Internet Services 
or at the control panel. Most printer models have a default configuration that restricts access to some 
settings. Access is restricted for settings on the Properti es tab in CentreWare Internet Services, and 
settings on the Tools tab on the control panel touch screen.  
Logging In as the System Administrator at the Control Panel  
1.  At the control panel, press  Log In/Out. 
2.   Type  admin , then touch Next . 
3.   Type your password, th en touch Done. 
Note:  The system administrator user name is admin  and the default password is 1111.  
CentreWare Internet Services 
CentreWare Internet Services is the administration and configuration software installed on the 
embedded Web server in the printe r. It allows you to configure and administer the printer from a Web 
browser.  
CentreWare Internet Services requires:  
•   A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux 
environments.  
•   TCP/IP and HTTP enabled in the  printer. 
•   A network -connected computer with a Web browser that supports JavaScript.  
For details, see the Help in CentreWare Internet Services or the System Administrator Guide . 
Accessing CentreWare Internet Services  
At your computer, open a Web browser, in the address field, type the IP address of the printer, then press 
Enter or  Return . 
Finding the IP Address of the Printer  
You can view the IP address of your printer on the control panel or on the Configuration Report.   
						

							Features 
  ColorQube 8700/8900 Color Multifunction Printer  27 
  User Guide 
 
Finding the IP Address at the Control  Panel 
If Display Network Settings is set to Show IPv4 Address, the address appears in the top left corner of the 
touch screen display. To display the IPv4 Address on the control panel, do one of the following:  
•   To configure Display Network Settings using Ce ntreWare Internet Services, click Properties > 
Security  >  Display Network Settings  >  Show IPv4 Address  >  Apply. For details, see the Help in 
CentreWare Internet Services.  
•   To configure Display Network Settings at the control panel, press the Machine Status  button. 
Touch  Tools >  Network Settings  >  Display Network Settings  >  Show IPv4 Address  >  OK . 
To view the IP address of the printer in the control panel menu:  
1.   At the printer control panel, press the Machine Status  button.  
2.   Record the IP addresses from the IPv 4 and IPv6 areas on the display. 
Note:  If the IPv4 or IPv6 addresses are not configured, they do not appear in the display.  
Finding the IP Address on the Configuration Report 
1.  At the printer control panel, press the Machine Status  button.  
2.   On the Machine Inf ormation tab, touch Information Pages  >  Configuration Report  >  Print . 
3.   Touch  Close. 
4.   IPv4 and IPv6 address information is located in the Connectivity Protocols section of the 
Configuration Report under TCP/IPv4 and TCP/IPv6.  
Automatic Data Collection 
This printer automatically collects data and transmits it to a secure offsite location.  Xerox o r a 
designated servicer uses this data to support and service the printer, or for billing, supplies 
replenishment, or product improvement.  Automatically transmitted data can include product 
registration, meter read, supply level, printer configuration and settings, software version, and problem 
or fault code data.  Xerox cannot read, view, or download the content of your documents residing on or 
passing through your print er or any of your information management systems.  
To turn off automatic data collection:  
On the Welcome page in CentreWare Internet Services, click the link in the note regarding automated 
services.  
Billing and Usage Information 
Billing and printer usage information appears on the Billing Information screen. The impression counts 
shown are used for billing.  
 
For details, see Billing and Usage Information  on page 178 .   
						

							Features 
28  ColorQube 8700/8900  Color Multifunction Printer  
  User Guide  
 
More Inf ormation  
 
Resource  Location 
Installation Guide   Packaged with the printer. 
Other documentation for your printer  
•  ColorQube 8700 Color Multifunction Printer: 
www.xerox.com/office/CQ8700docs  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com/office/CQ8900docs   
Recommended Media List  United States: 
•   ColorQube  8700 Color Multifunction Printer: 
www.xerox.com/paper  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com/paper  
European Union:  
•   ColorQube 8700 Color Multifunction Printer: 
www.xerox.com/europaper  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com/europaper   
Technical support information for your printer; 
including online technical support, Online Support 
Assistant, and driver downloads.  •
  ColorQube 8700 Color Multifun ction Printer: 
www.xerox.com/office/CQ8700support  
•   ColorQube 8900 Color Multifunct ion Printer: 
www.xerox.com/office/CQ8900support   
Information about menus or  error messages 
Press the control panel Help ( ?) button.  
Information Pages  
Print from the control panel, or from CentreWare Internet 
Services, click Status >  Information Pages  
CentreWare Internet Services documentation  
In CentreWare  Internet Services, click Help . 
Order supplies for your printer 
•  ColorQube 8700 Color Multifunction Printer: 
www.xerox.com/office/CQ8700supplies  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com/office/CQ8900supplies   
A resource for tools and information, including 
interactive tutorials, printing templates, helpful 
tips, and customized features to meet your 
individual needs.   www.xerox.com/office/businessresourcecenter
  
Local sales and support center  
•  Co lorQube 8700 Color Multifunction Printer: 
www.xerox.com/office/worldcontacts  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com/offic e/worldcontacts  
Printer registration  
•  ColorQube 8700 Color Multifunction Printer: 
www.xerox.com/office/register  
•   ColorQube 8900 Color Multifunction Printer: 
www.xerox.com /office/register  
Xerox® Direct online store  www.direct.xerox.com/    
						

							Features 
  ColorQube 8700/8900 Color Multifunction Printer  29 
  User Guide 
 
Xerox® Welcome Center  
If you need assistance during or after printer installation, visit the Xerox® website for online solutions 
and support for your printer model:  
•   ColorQube 8700 Color Multifunction Printer:  www.xerox.com/office/worldcontacts 
•   ColorQube 8900 Color Multifunction Printer:  www.xerox.com/office/worldcontacts 
If you require further assistance, contact the Xerox
®  Welcome Center for the United States and Canada 
at 1 -800- 835-6100.  
If a local Xerox representative telephone number was provided during printer installation, record the 
telephone number in the following space.  
#_________________________________  
If you need additional help using your printer:  
1.   Refer to this user guide.  
2.   Contact the system administrator.  
3.   Visit our customer  website for your printer model:  
−   ColorQube 8700 Color Multifunction Printer:  www.xerox.com/office/CQ8700support  
−   ColorQube 8900 Color Multifunction Printer:  www.xerox.com/office/CQ8900support  
To assist you, the Welcome Center needs the following information:  
•   The nature of the problem.  
•   The serial number of the printer.  
•   The fault code.  
•   The name and location of your company.  
Locating the Serial Number 
To contact Xerox for assistance, you need the printer serial number. The serial number is on the left side 
of the printer frame behind Tray 2. The serial number also appears on the control panel. Press the 
Machine Status  button to view the serial number on the control panel .