Sharp Ux B700 Large Capacity Business Inkjet Fax Machine Operation Manual

							Using TEL Mode
59
3. Receiving 
Fa xe s
1When the fax machine rings, pick up 
the handset.
2If you hear a fax tone, wait until the 
display shows RECEIVING and then 
replace the handset.
3If the other party first speaks with you 
and then wants to send a fax, press 
 after speaking. (Press before 
the sender presses their Start key.) 
•When RECEIVING appears in the 
display, hang up.
START/
MEMORY
Answering on an extension phone connected to the same 
line Answering with the fax’s handset
Note: If you have set the Fax Signal Receive 
setting to NO, press   to begin reception.
START/
MEMORY
Beep
1Answer the extension phone when it 
rings.
RECEIVING
RECEIVINGSTART/
MEMORY

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							Optional Reception Settings
60
2If you hear a soft fax tone, wait until your fax responds (you will hear 
pronounced, high-pitched tones), then hang up.
3If the fax doesnt respond, or if the other party first talks to you and then 
wants to send a fax, press   once and   twice on the extension 
phone (only on a tone dial phone). This signals the fax to begin 
reception. Hang up.
•The above step is necessary if you have set the Fax Signal Receive setting 
to NO.
•Your fax will not accept the signal to begin reception (     ) if a 
document is loaded in its feeder.
5
5
Pronounced, high-pitched 
tonesBeep
Optional Reception Settings
Fax Signal Receive
Your fax will automatically begin reception if you hear a soft fax tone after 
answering a call on your fax or an extension phone. If you use a computer fax 
modem to send documents on the same line, you must turn this function off in 
order to prevent your fax from mistakenly attempting to receive documents 
from the computer fax modem. Follow the steps below to change the setting.
1Press   once and   3 times.
2Press   once and   7 times.
3Press  once.
FUNCTIONDisplay:OPTION SETTING
FAX SIGNAL RX
1=YES, 2=NO

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							Optional Reception Settings
61
3. Receiving 
Fa xe s
4Press   to turn on the function, or  
 to turn it off.  
5Press   to return to the date and time display.
1
2
STOP
The display briefly shows 
your selection, then:
POLLING
Changing the number for remote fax activation
If desired, you can use a number other than 5 to activate fax reception from an 
extension telephone. You can select any number from 0 to 9.
1Press   once and   3 times.
2Press   once and   twice.
3Press  once.
4Enter the desired number (any number 
from 0 to 9).
Example: 
5Press   to return to the date and time display.
FUNCTION
3
STOP
Display:OPTION SETTING
FA X  R E M OT E  #
ENTER (0-9) (5)
The display briefly shows 
your selection, then:
TRANSACTION

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							Optional Reception Settings
62
Reception Ratio
The fax has been set at the factory to automatically reduce the size of 
received documents to fit the size of the printing paper. This ensures that data 
on the edges of the document are not cut off. If desired, you can turn this 
function off and have received documents printed at full size.
♦If a document is too long to fit on the printing paper, the remainder will be 
printed on a second page. In this case, the cut-off point may occur in the 
middle of a line.
♦Automatic reduction may not be possible if the received document is too 
large, contains too many fine graphics or images, or is sent at high 
resolution. In this case, the remainder of the document will be printed on a 
second page.
1Press   once and   twice.
2Press  once.
3Press  once.
4Press   to select AUTO, or   to 
select 100%.
5Press   to return to the date and time display.
FUNCTION
12
STOP
Display:
PRINT SET-UP
RECEIVE RATIO
The display briefly shows 
your selection, then:
PAPER SIZE SET
1=AUTO, 2=100%

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							Substitute Reception to Memory
63
3. Receiving 
Fa xe s
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs out of 
paper, the print cartridge needs replacement, or the paper jams, incoming 
faxes will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will 
appear in the display, alternating with ADD PAPER & PRESS START KEY, 
COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / 
CHECK PAPER. When you add paper (and press  ), or clear the jam, or 
replace the print cartridge, the stored documents will automatically print out.
♦If you received documents in memory because the fax ran out of paper, be 
sure to add paper which is the same size as the paper previously used. If 
not, the document print-out size may not match the size of the printing 
paper.
Caution!
♦When documents are stored in memory, do not turn the power off. This will 
erase all of the contents.
♦If documents received in memory are lost due to a power failure or other 
interruption in the power supply, a CLEAR REPORT will be printed out 
when the power is restored. This gives information about the receptions 
lost, including the fax numbers of the transmitting machines if they are 
available.
START/
MEMORY

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							64
4.  Making Copies
Your fax machine can also be used to make copies. Single and multiple copies 
(up to 99 per original) can be made, enabling your fax to double as a 
convenience office copier. 
1Load the document(s) face down. 
(Maximum of 20 letter pages or 5 legal 
pages.)
•If desired, press   to set 
the resolution and/or contrast. 
(The default resolution setting for 
copying is FINE.)
2Select any of the following copy settings as needed:
•Enlarge/reduce: Press   or   until the desired setting appears 
in the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, 
and AUTO (automatic adjustment to match the size of the paper). The 
default setting is 100%.
Example: Press   twice
•Number of copies per original: Press the number keys to enter a number 
from 1 to 99. The default setting is 1.
Example: Press   for two copies
•Sorted copies: To sort the copies as shown below under “Sorted”, first set 
the number of copies per original (at least “2” copies must be set), and then 
press .
RESOLUTION/         
RECEPTION MODE
2
SPEED DIAL
READY TO SEND
COPY RATIO: 125%
 2
Example of two 
copies each of 
three originals
ABC
ABC
ABCCCBBAA
Originals
Sorted
 (SORT COPY) Not sorted (MULTI COPY)
 2                    [SORT]

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							Making Copies
65
4. Making
Copies
1Press   once and   twice.
2Press   once and   twice.
3Press  once.
4Press   to set copy cut-off to YES 
(the remaining part of the document 
will not be printed), or   to set copy 
cut-off to NO (the remaining part will be 
printed on a second page).
5Press   to return to the date and time display.
FUNCTION
1
2
STOP
Display:
The display briefly shows 
your selection, then:
PRINT SET-UP
COPY CUT-OFF
INK SAVE MODE
1=YES, 2=NO
If MEMORY IS FULL appears...
If you place a large number of originals in the feeder, the memory may 
become full before all pages can be scanned (the display will show MEMORY 
IS FULL). If this happens, press   to copy the pages that have been 
scanned, and then repeat the copy procedure for the remaining pages, 
including the page that was being scanned when the memory became full.
Copy Cut-off
When making a copy of a document that is longer than the printing paper, use 
the copy cut-off setting to select whether the remaining part of the document 
will be cut off or printed on a second page. The initial setting is YES (cut off 
the remainder). To change the setting, follow the steps below.
START/
MEMORY
3When you are ready to begin copying, press  .
COPY/HELP

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							66
5.  Answering Machine Connection
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax machines TEL. 
SET jack This will allow you to receive both voice messages and faxes when 
you are out.
♦Important: If the answering machine is not connected to the TEL. SET jack 
on the fax as shown, the setup will not operate properly.
1Remove the seal  covering the TEL. 
SET jack.
2Connect the answering machines telephone line jack to the TEL. SET 
jack.
•If desired, you can connect an extension phone to your answering 
machines extension phone jack.
TEL.LINE
TEL.SET
TEL.SETTEL.LINE
To answering machines 
telephone line jack.Make sure the 
TEL. LINE 
jack is 
connected to 
the wall jack.

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							Using the Answering Machine Connection
67
5. Answering 
Machine
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be changed 
to inform callers who want to send a fax to press their Start key. For example, 
your message might go as follows:
Hello. Youve reached the ABC company. No one is available to take your call 
right now. Please leave a message after the beep or press your facsimile Start 
key to send a fax. Thank you for calling.
♦It is advisable to keep the length of the message under 10 seconds. If it is 
too long, you may have difficulty receiving faxes sent by automatic dialing.
♦If your outgoing message must be longer than 10 seconds, leave a pause 
of about four seconds at the beginning of the message. This will give your 
fax a chance to detect fax tones sent when automatic dialing is used.
Using the Answering Machine Connection
When you go out, activate the answering machine connection as follows:
1Set the reception mode to A.M.
2Set your answering machine to auto answer.
♦Your answering machine must be set to answer on a maximum of two rings. 
If not, you may not be able to receive faxes sent by automatic dialling.
♦If your answering machine has a toll saver function, make sure that it will 
answer by the fourth ring.
Note: If your answering machine has a remote retrieval function, make sure the 
code used to activate remote retrieval is different from the code used to activate 
fax reception with an extension telephone (see page 61). If they are the same, 
entering the code from an outside telephone to retrieve messages will cause the 
fax machine to be activated.
RESOLUTION/        
RECEPTION MODE
A.M. FAX TEL

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							Optional A.M. Mode Settings
68
How answering machine mode operates
While you are out, all of your incoming calls will be answered by your 
answering machine and its outgoing message will play. Voice callers can 
leave a message. During this time, your fax will quietly monitor the line. If your 
fax detects a fax tone or a duration of silence greater than four seconds, it will 
take over the line and begin reception.
♦If the connection is not good or there is noise on the line, the answering 
machine and/or fax machine may not respond properly.
♦The call counter on your answering machine may indicate that voice 
messages were received, when only fax messages were received.
♦To prevent the fax from taking over the line and beginning reception if you 
call in from an external phone or answer on an extension phone, press any 
three keys (other than the code to activate fax reception, 5, *, and *) 
on the dial pad of the phone. This can only be performed from a phone 
capable of tone dialling.
When you return and turn off 
your answering machine, be 
sure to change the reception 
mode back to FAX or TEL!
Optional A.M. Mode Settings
If necessary, you can use the following settings to improve the response of the 
answering machine connection to incoming calls.
Quiet Detect Time
This function causes the fax machine to take over the line and begin reception 
if a certain duration of silence is detected after the answering machine 
answers.

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