Ricoh Mp C306 User Guide

							You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).
• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).
• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.
• You can also check the sent image data.
What You Can Do with This Machine
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							• For details about the machine's settings, see "Network Settings Requirements", Connecting theMachine/ System Settings.
• For details about how to use the function, see "Sending Fax Documents from Computers", Fax.
Sending and Receiving Faxes via the Internet
E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.
• To send a document, specify an e-mail address instead of dialing the destination telephone number (Internet Fax and e-mail transmission).
 See "Specifying an Internet Fax Destination by Entering It Manually", Fax.
• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax Reception and Mail to Print).
 See "Receiving E-Mail by Internet Fax/Mail to Print", Fax.
• Internet Fax compatible machines and computers that have e-mail addresses can receive e- mail messages via Internet Fax.
IP-Fax
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IPnetwork.
• To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission).
 See "Specifying an IP-Fax Destination by Entering It Manually", Fax.
1. What You Can Do with This Machine
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							• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
 See "Types of Reception", Fax.
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN).
• For details about the machine's settings, see "Network Settings Requirements", Connecting theMachine/ System Settings.
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
• To use the remote fax function, install the fax connection unit on the main-machine and sub- machine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports.
• You can forward documents received by the main machine with the facsimile function to sub- machines.
• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.
What You Can Do with This Machine
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							Using the Facsimile and the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
 See "Overview of E-Mail Transmission Function", Fax.
 See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
 See "Overview of Folder Transmission Function", Fax.
 See "Basic Procedure When Using Scan to Folder", Scan.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
 See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
1. What You Can Do with This Machine
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							• To use this function, the OCR unit is required.
• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to approximately 40,000 characters a page.
• See "Embedding Text Information in Scanned Data", Scan.
Preventing Information Leakage (Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without permission.
• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
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							• You can limit the usage of functions for each user.
• See Security Guide.
Centrally Controlling Scan Conditions and Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
• You must set up and configure a Windows server to use the distributed scan management system. This system is supported by Windows Server 2008 R2 or later.
• For details about how to deliver files using the distributed scan management system, see "Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management",
Scan.
Monitoring and Setting the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
1. What You Can Do with This Machine
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							You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
Preventing Unauthorized Copying
You can print embedded patterns on printouts to prevent unauthorized copying.
What You Can Do with This Machine
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							• Using the copier function or the printer driver, you can embed a pattern in the printed document. Ifthe document is copied on a machine with the Copy Data Security unit, protected pages aregrayed out in the copy. This can minimize the risk of confidential information being copied.
Protected fax messages are grayed out before being transmitted or stored. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server
by a copier or multifunction printer, the embedded text appears conspicuous in the copy,
discouraging such unauthorized copying.
• For details, see the printer driver Help and Security Guide.
• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/ Document Server.
• For details about this function in the printer mode, see "Printing Documents That Are Not Authorized for Duplication", Print.
1. What You Can Do with This Machine
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							2. Getting Started
This chapter describes how to start using this machine.
Guide to Names and Functions of Components Guide to Components 
(mainly Europe)
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.
Front and right view
1. Exposure glass cover or ADF
Lower the exposure glass cover or the ADF over originals placed on the exposure glass.If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass Place originals face down here.
3. Control panel See page 38 "Guide to the Names and Functions of the Machine's Control Panel".
4. Front cover Open to replace the toner cartridge.
5. Paper tray Load paper here.
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							6. Paper tray unitLoad paper here.
7. Vents Prevent overheating.
8. Main power switch To operate the machine, the main power switch must be on. If it is off, turn the switch on.
9. Bypass tray Use to copy or print on OHP transparencies and label paper (adhesive labels).
10. Extender Pull this extender out when loading A4
, 81
/ 2 × 11 or larger size paper in the bypass tray.
11. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper.
12. Lower right cover Open this cover when a paper jam occurs.
13. Right cover Open this cover when a paper jam occurs.
Front and left view
1. Internal tray guide Open out and raise the end fence to support large paper.
2. Internal tray 2 If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
3. Internal tray Copied/printed paper and fax messages are delivered here.
2. Getting Started
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