Ricoh Mp C306 User Guide

							For safe and correct use, be sure to read the Safety Information in 
Read This FIrst before using the machine.
Information for This Machine Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server Scan Print
Fax Copy
Getting Started
What You Can Do with This Machine
User Guide                       
						

							TABLE OF CONTENTS
How to Read the Manuals................................................................................................................................. 7Symbols Used in the Manuals....................................................................................................................... 7
Model-Specific Information............................................................................................................................... 8
Names of Major Features.................................................................................................................................. 9
1. What You Can Do with This Machine
Searching by What You Want to Do............................................................................................................. 11 Reducing my Costs.......................................................................................................................................11
Using Scanned Files on the Computer....................................................................................................... 12
Registering Destinations...............................................................................................................................13
Operating the Machine More Effectively.................................................................................................. 14
What You Can Do with This Machine............................................................................................................ 15 Customizing the [Home] Screen................................................................................................................. 15Making Copies Using Various Functions................................................................................................... 16
Printing Data Using Various Functions........................................................................................................17
Utilizing Stored Document.......................................................................................................................... 17
Sending and Receiving Faxes without Paper............................................................................................ 18
Sending and Receiving Faxes via the Internet........................................................................................... 20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed................................... 21
Using the Facsimile and the Scanner in a Network Environment.............................................................22
Embedding Text Information in Scanned Files...........................................................................................22
Preventing Information Leakage (Security Functions)............................................................................... 23
Centrally Controlling Scan Conditions and Distribution........................................................................... 24
Monitoring and Setting the Machine Using a Computer......................................................................... 24
Preventing Unauthorized Copying............................................................................................................. 25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27 Guide to Components 
(mainly Europe)................................................................................. 27
Guide to Components 
(mainly Asia)...................................................................................... 29
Guide to Components 
(mainly North America).................................................................... 32
Guide to Functions of the Machine's Options................................................................................................ 35 Guide to Functions of the Machine's External Options 
(mainly Europe)............................ 35
Guide to Functions of the Machine's External Options 
(mainly Asia)................................. 36
Guide to Functions of the Machine's External Options 
(mainly North America)................ 36
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							Guide to the Names and Functions of the Machine's Control Panel........................................................... 38
Changing the Display Language.................................................................................................................... 39
How to Use the [Home] Screen...................................................................................................................... 40 Pre-installed Applications Using Factory Default Settings........................................................................ 41
Adding Icons to the [Home] Screen........................................................................................................... 41
How to Use the Standard Applications' Screen........................................................................................ 43
Registering Functions in a Program................................................................................................................. 46 Example of Programs...................................................................................................................................49
Turning On/Off the Power.............................................................................................................................. 52 Turning On the Main Power........................................................................................................................52
Turning Off the Main Power........................................................................................................................52
Logging In the Machine................................................................................................................................... 54 When the Authentication Screen is Displayed.......................................................................................... 54
User Code Authentication Using the Control Panel.................................................................................. 54
Logging In Using the Control Panel............................................................................................................ 54
Logging Out Using the Control Panel.........................................................................................................55
Placing Originals.............................................................................................................................................. 57 Placing Originals on the Exposure Glass 
(mainly Europe).................................................. 57
Placing Originals on the Exposure Glass 
(mainly Asia)....................................................... 57
Placing Originals on the Exposure Glass 
(mainly North America)...................................... 58
Placing Originals in the Auto Document Feeder....................................................................................... 59
3. Copy
Basic Procedure................................................................................................................................................61
Auto Reduce / Enlarge....................................................................................................................................63
Duplex Copying............................................................................................................................................... 65 Specifying the Original and Copy Orientation......................................................................................... 67
Combined Copying......................................................................................................................................... 69 One-Sided Combine................................................................................................................................... 70
Two-Sided Combine.................................................................................................................................... 72
Copying onto Custom Size Paper...................................................................................................................75
Copying onto Envelopes................................................................................................................................. 76
Sort.................................................................................................................................................................... 78 Changing the Number of Sets.................................................................................................................... 79
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							Storing Data in the Document Server............................................................................................................. 80
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................81 Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 83
Registering a Fax Destination......................................................................................................................83
Deleting a Fax Destination.......................................................................................................................... 85
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 86 Sending Originals Using the Exposure Glass (Immediate Transmission)................................................ 87
Canceling a Transmission................................................................................................................................ 88 Canceling a Transmission Before the Original Is Scanned...................................................................... 88
Canceling a Transmission While the Original Is Being Scanned.............................................................88
Canceling a Transmission After the Original Is Scanned......................................................................... 88
Storing a Document......................................................................................................................................... 90 Sending Stored Documents.........................................................................................................................91
Printing the Journal Manually.......................................................................................................................... 93
5. Print
Quick Install...................................................................................................................................................... 95
Displaying the Printer Driver Properties.......................................................................................................... 96
Standard Printing.............................................................................................................................................. 97 When Using the PCL 6 Printer Driver..........................................................................................................97
Printing on Both Sides of Sheets...................................................................................................................... 98 When Using the PCL 6 Printer Driver..........................................................................................................98
Types of Two-sided Printing........................................................................................................................ 98
Combining Multiple Pages into Single Page..................................................................................................99 When Using the PCL 6 Printer Driver..........................................................................................................99
Types of Combine Printing.......................................................................................................................... 99
Printing on Envelopes.................................................................................................................................... 101 Configuring Envelope Settings Using the Control Panel........................................................................ 101
Printing on Envelopes Using the Printer Driver........................................................................................ 101
Saving and Printing Using the Document Server.........................................................................................102 Storing Documents in Document Server.................................................................................................. 102
Managing Documents Stored in Document Server................................................................................ 103
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							6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 105Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 106
Registering an SMB Folder....................................................................................................................... 107
Deleting an SMB Registered Folder.........................................................................................................110
Entering the Path to the Destination Manually........................................................................................ 110
Basic Procedure for Sending Scan Files by E-mail......................................................................................112 Registering an E-mail Destination.............................................................................................................112
Deleting an E-mail Destination................................................................................................................. 114 Entering an E-mail Address Manually..................................................................................................... 114
Basic Procedure for Storing Scan Files........................................................................................................ 115 Checking a Stored File Selected from the List......................................................................................... 116
Specifying the File Type................................................................................................................................ 117
Specifying Scan Settings............................................................................................................................... 118
7. Document Server
Storing Data................................................................................................................................................... 119
Printing Stored Documents............................................................................................................................ 121
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 123
9. Adding Paper and Toner
Loading Paper................................................................................................................................................ 125 Precautions for Loading Paper................................................................................................................. 125Loading Paper into Paper Trays............................................................................................................... 125
Loading Paper into the Bypass Tray........................................................................................................ 126
Printing from the Bypass Tray Using the Printer Function........................................................................ 128 Loading Orientation-fixed Paper or Two-sided Paper........................................................................... 130
Recommended Paper.................................................................................................................................... 134 Recommended Paper Sizes and Types................................................................................................... 134
Adding Toner................................................................................................................................................. 142 Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 144
Disposing of Used Toner...........................................................................................................................144
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							10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................145When the Indicator Lamp for [Check Status] Is Lit or Flashing................................................................... 146
When the Machine Makes a Beeping Sound.............................................................................................148
When You Have Problems Operating the Machine...................................................................................149 When Multiple Functions Cannot Be Executed Simultaneously............................................................ 153
Messages Displayed When You Use the Copy/Document Server Function........................................... 154 Messages Displayed When You Use the Facsimile Function.....................................................................156 When Network Setting Problems Occur................................................................................................. 157
When the Remote Fax Function Cannot Be Used................................................................................... 163
Messages Displayed When You Use the Printer Function..........................................................................166 Messages Displayed on the Control Panel When You Use the Printer Function..................................166
Messages Printed on the Error Logs or Reports When You Use the Printer Function........................... 169
Messages Displayed When You Use the Scanner Function...................................................................... 178 Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 178
Messages Displayed on the Client Computer.........................................................................................188
When Other Messages Appear................................................................................................................... 194 When There Is a Problem Scanning or Storing Originals...................................................................... 195
When the Address Book Is Updated....................................................................................................... 196
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................197
When the Machine Cannot Be Operated Due to a Problem with the User Certificate....................... 197
When Problems Occur While Logging In............................................................................................... 199
When the User Lacks Privileges to Perform an Operation..................................................................... 199
When the LDAP Server Cannot Be Used................................................................................................. 199
11. Information for This Machine
Information on Environmental Regulations.................................................................................................. 201 ENERGY STAR Program........................................................................................................................... 201
Energy Saving Functions........................................................................................................................... 201
User Information on Electrical and Electronic Equipment 
(mainly Europe)...................... 203
Note for the Battery and/or Accumulator Symbol (For EU countries only) 
(mainly Europe)
.................................................................................................................................................................... 204
Environmental Advice for Users 
(mainly Europe)............................................................... 204
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							Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 205
INDEX ........................................................................................................................................................... 207
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							How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 8 "Model-Specific
Information".
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							Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model: • CODE XXXX -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model: • CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see "
 (mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see "
 (mainly Asia)" also.
8DCH001