Ricoh Mp C306 User Guide

							7. Document Server
This chapter describes frequently used Document Server functions and operations. For information not
included in this chapter, see Copy/ Document Server available on our website.
Storing Data
This section describes the procedure for storing documents on the Document Server.
• A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press [Reset] to
cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
• When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name].
For details about the Address Book, see "Registering Addresses and Users", Connecting the Machine/ System Settings.
Password
To prevent unauthorized printing, you can specify a password for any stored document. A
protected document can only be accessed if its password is entered. If a password is specified for
the documents, the lock icon appears on the left side of the file name.
1. Press [Home] (
) at the bottom of the screen in the center.
2. Press the [Document Server] icon.
3. Press [To Scanning Screen].
4. Press [Target Fldr. to Store].
5. Specify a folder in which to store the document, and then press [OK].
6. Press [User Name].
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							7.Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name.
8. Press [File Name].
9. Enter a file name, and then press [OK].
10. Press [Password].
11. Enter a password with the number keys, and then press [OK].
You can use four to eight digits for the password.
12. For double-check, enter the password again, and then press [OK].
13. Place the original.
14. Select the paper tray.
15. Specify the original scanning conditions.
16. Press [Start].
The original is scanned. The document is saved in the Document Server.
After scanning, a list of folders will be displayed. If the list does not appear, press [Finish Scanning].7. Document Server
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							Printing Stored Documents
Prints stored documents on the Document Server.
The items you can specify on the printing screen are as follows: • Paper tray
• The number of prints
• [Finishing] ([Sort])
• [Edit / Stamp] ([Margin Adj.], [Stamp])
• [2 Sided Copy Top to Top], [2 Sided Copy Top to Bottom]
For details about each function, see Copy/ Document Server.
1. Select a folder.
2.Select a document to be printed.
3. When printing two or more documents at a time, repeat Step 2.
Up to 30 documents can be printed.
4. When specifying printing conditions, press [To Printing Screen], and then configure print
settings.
5. Enter the number of print copies with the number keys.
The maximum quantity that can be entered is 99.
6. Press [Start].
Printing Stored Documents
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							7. Document Server
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							8. Web Image Monitor
This chapter describes frequently used Web Image Monitor functions and operations. For informationnot included in this chapter, see Connecting the Machine/ System Settings available on our website or
Web Image Monitor Help.
Displaying Top Page
This section explains the Top Page and how to display Web Image Monitor.
• When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10".
1. Start your web browser.
2. Enter "http://(machine's IP address or host name)/" in your web browser's URL bar.
Top Page of Web Image Monitor appears.
If the machine's host name has been registered on the DNS or WINS server, you can enter it. When setting SSL, a protocol for encrypted communication, under environment which server
authentication is issued, enter "https://(machine's IP address or host name)/".
Web Image Monitor is divided into the following areas:
1. Menu area If you select a menu item, its content will be shown.
2. Header area Display icons for the links to Help and the keyword search function. This area also displays [Login] and
[Logout], which allows you to switch between the administrator and guest mode.
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							3. Refresh/Help
 (Refresh): Click  at the upper right in the work area to update the machine information. Click the web
browser's [Refresh] button to refresh the entire browser screen.
 (Help): Use Help to view or download Help file contents.
4. Basic Information area Display the basic information of the machine.
5. Work area Display the contents of the item selected in the menu area.
8. Web Image Monitor
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							9. Adding Paper and Toner
This chapter describes how to load paper into the paper tray and recommended paper sizes and types.
Loading Paper Precautions for Loading Paper
• When loading paper, take care not to trap or injure your fingers.• If Tray 2 and 3 are installed, do not pull out more than one tray at a time when you are changing or replenishing paper or resolving paper jams. Pressing down forcefully on the
machine's upper surfaces can result in malfunctions and/or user injury.
• Do not stack paper over the limit mark.
• To prevent multiple sheets from being fed at once, fan the paper before loading it.
• If you load paper when only a few sheets of paper remain in the tray, multiple sheet feeding may occur. Remove any remaining paper, stack them with the new sheets of paper, and then fan theentire stack before loading it into the tray.
• Straighten curled or warped paper before loading.
• For details about the paper sizes and types that can be used, see page 134 "Recommended Paper Sizes and Types".
• You might at times hear a rustling noise from paper moving through the machine. This noise does not indicate a malfunction.
Loading Paper into Paper Trays
Every paper tray is loaded in the same way.
In the following example procedure, paper is loaded into Tray 1.
• Check the paper edges are aligned at the right side.
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.
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							• When loading a low number of sheets, be sure not to squeeze the side fences in too tightly. If theside fences are squeezed too tightly against the paper, the edges may crease or the paper may
misfeed.
1. Check that paper in the paper tray is not being used, and then pull the tray carefully out
until it stops.
2. Square the paper and load it print side up.
Do not stack paper over the limit mark.
3. Carefully push the paper tray fully in.
• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences
and end fence. For details, see "Changing the Paper Size in Paper Trays", Paper Specifications and
Adding Paper.
Loading Paper into the Bypass Tray
Use the bypass tray to use OHP transparencies, adhesive labels, translucent paper, and paper that
cannot be loaded in the paper trays.
9. Adding Paper and Toner
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							• The maximum number of sheets you can load at the same time depends on paper type. Do notstack paper over the limit mark. For the maximum number of sheets you can load, see page 134"Recommended Paper Sizes and Types".
1. Open the bypass tray.
2.Load the paper face down until you hear the beep.
3. Align the paper guides to the paper size.
If the guides are not flush against the paper, images might be skewed or paper misfeeds might
occur.
• When you use the bypass tray, it is recommended to load the paper in  orientation.
• Pull the extender out when loading A4
, 8 1
/ 2 × 11 or larger size paper in the bypass tray.
• When loading thick paper or OHP transparencies, specify the paper size and the paper type.
• Letterhead paper must be loaded in a specific orientation. For details, see page 130 "Loading Orientation-fixed Paper or Two-sided Paper".
• You can load envelopes into the bypass tray. Envelopes must be loaded in a specific orientation. For details, see page 139 "Envelopes".
Loading Paper
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							• When copying from the bypass tray, see "Copying from the Bypass Tray", Copy/ DocumentServer. When printing from a computer, see page 128 "Printing from the Bypass Tray Using the
Printer Function".
• When the [Notification Sound] is set to [No Sound], it does not sound if you load paper into the bypass tray. For details about [Notification Sound], see "Screen Features", Connecting the
Machine/ System Settings.
Printing from the Bypass Tray Using the Printer Function
• If you select [Machine Setting(s)] in [Bypass Tray] under [Tray Setting Priority] in [System] of the Printer Features menu, the settings made using the control panel have priority over the printer driver
settings. For details, see "System", Print.
• The default of [Bypass Tray] is [Driver / Command].
• Settings remain valid until they are changed.
• For details about setting printer drivers, see "Printing Documents", Print.
•
(mainly Europe and Asia)
• [A4
] is the default setting for [Printer Bypass Paper Size].
•
(mainly North America)
• [8 1
/ 2 × 11
] is the default setting for [Printer Bypass Paper Size].
Specifying regular sizes using the control panel
1. Press [Home] () at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [User Tools] icon (
) on Home screen 4.
3. Press [Tray Paper Settings].
4. Press [Printer Bypass Paper Size].
5. Select the paper size.
9. Adding Paper and Toner
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