Panasonic Uf 885 Users Guide

99
Department Code
General Description
This operation requires the user to input a preset 4-digit Depar tment Code before transmission.  The Depar tment
Name of the selected Depar tment Code is printed on the Header of each page sent, Cover Sheet, COMM. 
Journal and Individual Transmission Journal.  When the Depar tment Code is set, the Transaction Journal will be
sor ted by the Department Code number (01 - 24) when it is printed.
If you wish to prevent unauthorized persons from setting, changing or...

100
 (see Note 1)
 (see Note 2)
7
Enter your Department Name (max. 25 characters and 
digits) by using Character keys.   (See page 12)
Ex:
 (See Note 1)
8
9
Enter a 4-digit Depar tment Code.
Ex:
10
To record another Depar tment Code, repeat step 6 to 10.  
To return to standby, press  .
1. Use   to copy the default LOGO which is set in the User Parameters.  You can add the department name
following the default LOGO.
2. When enabling  the Dept. Code feature for the first time, it is important to Print the...

101
Changing or Erasing the Department Code
If you have to change or erase any of the Department Codes, follow the steps below.
1
  
2
  
3
If you set the Access Code to restrict the Fax Parameters 
settings, the unit prompts you to Input the Access Code.  
Input the Access Code and press  . 
4
     
5
6
Enter the Department Code number you wish to change 
or erase.  
Ex:  (01 to 24)
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
∨ ∧ 
4SETINPUT ACCESS CODE
                    
❚❚❚❚ 
SET
FAX...

102
 (see Note 1) (see Note 2)
7
then enter a new LOGO. (See Note 1 and 2)
Ex:
or just go to step 10 to erase the Department Code.
8
9
Then enter a new Department Code.
Ex:
10
To change or erase another Department Code, repeat 
step 6 to 10.  To return to standby, press  .
1. If you make a mistake, use   to move the cursor beyond the incorrect character, press   then re-enter
the correct Department Name.
2. Use   to copy the default LOGO which is set in the User Parameters.  You can add the department...

103
Sending Document with Department Code
1
 Set document(s) face down.
2
Dial by any combination of the following methods:
One-Touch Dialing
Abbreviated Dialing
Manual Number Dialing, press   after each 
station is entered 
(UF-895: Up to 70 stations, UF-885: Up to 32 stations)
Directory Search Dialing, press   after each 
station is entered
(For details, see page 46 to 49.)
Ex:  
3
4
Enter a 4-digit Depar tment Code.  
Ex:
5
The document is sent with the header of the selected
Depar tment Name....

104
Sending Document with Department Code (Voice Mode Transmission)
1
 Set document(s) face down.
2
Lift the optional handset or the external telephone or 
press .
Ex:  Press 
3
Enter a 4-digit Depar tment Code.  
Ex:
4
5
Dial the telephone number from the keypad.
Ex:
6
When you hear a beep,
The document is sent with the header of the selected
Depar tment Name.  The selected Department Name is
printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
ENTER STATION(S)
THEN PRESS START...

105
Printing a Department Code List
The Department Code List can be printed out following the Fax Parameter List.
Sample Department Code List (Prints following the Fax Parameter List)
Explanation of contents
1
  
2
  
*************** -FAX PARAMETER LIST- ************** DATE JAN-12-1999 ***** TIME 15:00 *** P.02
          DEPARTMENT CODE LIST
       (1)          (2)                           (3)
NUMBER DEPARTMENT NAME DEPARTMENT CODE
01 Panafax Sales 0001       
02 Panafax Service 0002       
03 Panafax...

106
Printing a Department Code Journal
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when
it is printed.  All contents of the Journal will be erased automatically after being printed.
Sample Department Code Journal / Originated Calls
1
  
2
  
3
*************** -JOURNAL- ************************* DATE JAN-12-1999 ***** TIME 15:00 *** P.01
          ORIGINATED CALLS          
          JAN-10 TO JAN-12 (1)           
           (2)...

107
Sample Department Code Journal / Received Calls
Explanation of contents
*************** -JOURNAL- ************************* DATE JAN-12-1999 ***** TIME 15:00 *** P.02
          RECEIVED CALLS          
          JAN-10 TO JAN-12 (1)           
           (2)                    (3)          
          TOTAL PAGES = 000011   TOTAL TIME = 00:13:41
NO.  COMM. PAGES   FILE  DURATION  X/R   IDENTIFICATION         DATE    TIME      DIAGNOSTIC
55    OK   005           00:05:13  RCV   4445678...

108
Multiple LOGO 
General Description
This operation allows the user to select one of the 25 preset LOGOs before a transmission.  The selected LOGO is
printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual Transmission Journal.
Setting the Multiple LOGO
 (see Note 1)
1
  
2
  
3
     
4
5
6
Enter LOGO number. 
Ex:  (01 to 24)
7
Enter your LOGO (max. 25 characters and digits) by using 
character keys.  (See page 12)
Ex:
 (See Note 1)
8
To record another LOGO, repeat step 6 to...