Panasonic Uf 885 Users Guide

119
Confidential Mailbox and Confidential Network Communications
Your machine is equipped with two Confidential Communication features which ensure that the Confidential
information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a
4-digit confidential code.  The Confidential Mailbox feature receives document(s) with a confidential code into
memory....

120
Sending a Confidential Document to a Remote Stations Mailbox
 (see Note 1)
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
6
Dial by any one of the following methods:
One-Touch Dialing
Abbreviated Dialing
Manual Number Dialing
Directory Search Dialing
Ex:
7
If necessary, inform the receiving person and tell them the 
Confidential Code.
1. If the receiving station has a Network Password, you must set the same password, shared by the receiving station,
to...

121
Polling a Confidential Document from a Remote Stations Mailbox
After you have been informed that someone has transmitted a confidential document to a remote stations
mailbox, you can poll the confidential document from the remote station by following the procedure below.
 (see Note 1)
1
        
2
  
3
Enter a 4-digit Confidential Code.
Ex:
4
5
Dial by any one of the following methods:
One-Touch Dialing
Abbreviated Dialing
Manual Number Dialing
Directory Search Dialing
Ex:
6
1. The confidential...

122
Receiving a Confidential Document to Your Machines Mailbox
No special setting is required, your machine comes with this feature ready to use.  Your machine receives a
confidential fax the same way it receives a normal fax message.  When receiving the confidential fax, the display
shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Repor t.
Sample CONF. RCV Report
Explanation of contents
 (see Note 1) (see Note 2)
 (see Note 3) (see Note 4)...

123
Storing a Confidential Document in Your Machines Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine.  Once the confidential
document is stored in your machine, it can be polled by another machine.
 (see Note 1)
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
The document(s) will be stored into memory.
If necessary, inform the receiving par ty of the confidential
document and tell them the confidential code needed...

124
Printing Out a Confidential Document from Your Machines Mailbox
After you have been notified that someone has transmitted a confidential document to your machines mailbox,
use the following procedure to print out the confidential document.
 (see Note 1)
1
        
2
  
3
Enter the Confidential Code of the document you want to 
print out.
Ex:
4
The machine will print out the confidential documents.
1. The confidential file will be erased automatically after being printed out even if the setting of Fax...

125
Deleting a Confidential Document Stored in Your Machines Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and
the other is to delete all confidential files in memory.
To delete a file using Confidential Code
To delete all confidential...

126
Confidential  Network Communications (Via a Center Station)
The Confidential Network Communication requires a Center Station such as a UF-650 to communicate with other
Panafax models which have confidential communication features.  First the Initial Sending Station sends a
confidential document to the Center Station together with a Confidential Code.  The document will remain in the
center stations memory until polled by the End Receiving Station.  In the example given in figure 2, the End
Receiving...

127
Compatibility with Other Machines
Table 1 shows how your machine fits in with the compatibility requirements of the different kinds of facsimile
stations which make up a Network for Confidential Communications.  It also shows whether or not special
settings are required.
Table 1: Confidential Communication Requirement
Setting Up Your Machine for Confidential Network Communications
To use Confidential Communications, you must first preset the Confidential Communication Fax Parameter
described below....

128
To set the Fax Parameter for Confidential Network Communication
1
  
2
  
3
     
4
5
  
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
∨ ∧ 
4SETFAX PARAMETER(01-99)
        NO.=
❚
41SET41 CONF. FAX PARA.
 1:INVALID
2
41 CONF. FAX PARA.
 2:VALID
SETSTOP
Confidential Mailbox and Confidential Network Communications