Panasonic UF 6300 User Manual

							Receiving Documents
71
Basic Operations
Setting the TAM Interface Mode
Operation of TAM Interface Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 4: TAM/FAX.  
(See page 36)
If it is a Fax call,
1
When your TAM and Fax receives an incoming call, the 
TAM always answers the call first and then the TAM plays 
the OGM (Outgoing Message) recorded in your TAM to 
the calling station. During the time the TAM is answering 
the call, your fax machine will be monitoring the line to 
distinguish whether it is a voice or fax call.
2
Your machine will switch the line to the fax and then begin 
to receive the documents immediately from the calling 
station.
If it is a Voice call,
1
When your TAM and Fax receives an incoming call, the 
TAM always answers the call first and then the TAM plays 
the OGM (Outgoing Message) recorded in your TAM to 
the calling station. During the time the TAM is answering 
the call, your fax machine will be monitoring the line to 
distinguish whether it is a voice or fax call.
2
Your TAM continues to record a message (ICM) after playing the 
OGM.
Sample of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if 
you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start 
your machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax 
signals (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1. Change Fax Parameter No. 20 (SILENT DETECTION) to 2 : VALID. 
 (See page 37)
2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM 
LENGTH). 
 (See page 37)
[We recommend setting the time length 5 or 6 seconds longer than the actual time length of the OGM.]
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							Receiving Documents
72
This machine can use Letter, Legal or A4 size plain paper for recording.   Sometimes, oversized documents 
sent to you by the other parties cannot be printed on a single page.  When this occurs, the document will be 
divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem.  You can select the most 
appropriate setting from the selections described below.
1.Automatic Reduction
Each page of a received document is first stored in the memory.  Based on the document length, your 
machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire 
document on a single page.  If the received document is extremely long (Over 39% longer than the 
recording paper), the document will be divided into separate pages and printed without reduction.
2.Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive 
will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below.  PRINT REDUCTION
1. To set Automatic Reduction mode.
1) No. 24 Print Reduction set to Auto.
2. To set Fixed Reduction mode.
1) No. 24 Print Reduction set to Fixed.
2) No. 25 Reduction Ratio set to any number between 70% and 100%. (See Note 1)
Ex:A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
NOTE1. If the sending side is set to print the header on the outside of the copy area, a larger reduction 
ratio will be required.
Print Reduction
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							Receiving Documents
73
Basic Operations
If the received document is extremely long (Over 39% longer than the recording paper), the document will 
be divided into separate pages.  When printing on separate pages, the bottom 10 mm of the first page will 
be overlapped on the top of the next page.
NOTE1. If the reduction method is set to the Automatic Reduction mode, the document is printed out 
with no reduction when printing out separate pages. If the reduction method is set to the Fixed 
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.  
(See page 37)
Receiving Oversize Documents
Transmitted Document Received Document
The received document is divided
into two sheets with overlap printing.Overlap print.
10 mm (0.4 in)
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							Receiving Documents
74
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically 
starts receiving documents in its image data memory.  Stored documents are printed automatically after 
replacing the recording paper or the toner cartridge. (See Note 1 and 2)
The printing mechanism of the UF-6300/5300 features a Reverse Order Stacking construction. The UF-
6300/5300 has a Print Collation Mode that stacks received documents in the correct order. When the Print 
Collation Mode is enabled, all received documents are stored into the memory first, and then printed out in 
Correct Order Stacking.   
The requirements for the Print Collation Mode to be active are:
1) Fax Parameter No. 65 (PRINT COLLATION) set to VALID (See page 39)
2) Sufficient  remaining memory
The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements 
is not met.  
NOTE1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter 
No.22 (SUBSTITUTE RCV) to INVALID.  (See page 37)
Substitute Memory Reception
1
When the machine finishes the memory reception and 
there is no recording paper or toner, an Information Code 
appears on the display.NO RECORDING PAPER
 INFO. CODE=010
OUT OF TONER
 INFO. CODE=041
2
Install the recording paper  (See page 20) or replace the 
toner cartridge  (See page 18).
The machine will automatically start printing the document 
stored in the memory.
* PRINTING *
MEMORY RCV’D DOC
Print Collation Mode
Sending Document OrderStacking Document Order
3
2
1
Correct Order Stacking
(Collation Mode)
3
2
1
Reverse Order Stacking
(Non-Collation Mode)
1
2
3
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							75
Basic Operations
Making Copies 
Your machine has a copy function for single or multiple copies.
NOTE1. The copy will be reduced automatically depending on the length of the original document. If 
you wish to be prompted for the reduction ratio when making copies, change the setting of Fax 
Parameter No. 32 (COPY REDUCTION) to MANUAL.   (See page 37)
If Copy Reduction is set to Manual, press   and  to set the zoom ratio in 1% steps. (100% 
to 70%)
2. If you made a copy with Super Fine resolution, it will be reduced slightly even if the reduction 
ratio is set to 100% in order to fit the data on one page.
3. You can change the Contrast and Resolution without Standard Resolution in Copy Mode.
4. If you experience a memory overflow error while making copies, you may set the Memory XMT 
to INVALID feature temporarily INVALID by pressing         
. However, the printed copies will not be collated.
Copies
1
 Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 00%
2
COPY
NO. OF COPY=1
3
Enter the number of copies.
Ex:COPY
NO. OF COPY=10
4
The machine stores the document, and then prints the 
copies.
* STORE *     NO.005
      PAGES=001  01%
* COPY *
NO. OF COPY=01/10
10
Function89Set
1
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							76
Advanced Features
Timer Controlled Communications
You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 
built-in timers can be set for deferred transmission and deferred polling. 
NOTE1. If you entered a wrong number in Step 4, press   and then re-enter the right number.
2. To change or cancel the Deferred Communication settings. (See pages 89 and 90)
3. When you reserve a deferred transmission without storing a document into the memory, the 
following message will be shown on the display after pressing   in the last step.
DEF DIRECT XMT RSV’D
(Station name)
General Description
Deferred Transmission
1
 Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 00%
2
 
DEFERRED COMM. (1-2)
ENTER NO. OR 
∨ ∧
3
 
DEFERRED XMT
START TIME     
] :
4
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex: (11:30 p.m.) and ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
•Manual Number Dialling, press  after each 
station is entered 
(Up to 12 stations)
• Directory Search Dialling, press   after each 
station is entered 
(For details, see pages 49 to 52.)
Ex:
(Station name)
5551234
6
 to store documents into the memory.
* STORE *     NO.002
      PAGES=001  05%
* STORE * COMPLETED
TOTAL PAGES=005  30%
1
1
2330Set
Set
Set
Clear
Start
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							Timer Controlled Communications
77
Advanced 
Features
NOTE1. If you entered a wrong number in Step 3, press  , and then re-enter the right number.
2. To change or cancel the Deferred Communication settings, See pages 89 and 90.
Deferred Polling
1
 
DEFERRED COMM. (1-2)
ENTER NO. OR 
∨ ∧
2
 
DEFERRED POLLING
START TIME     
] :
3
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex: (3:30 a.m.) and DEFERRED POLLING
    PASSWORD=
]]]]
4
Enter a 4-digit polling password.
Ex: and ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
•Manual Number Dialling, press   after each 
station is entered 
(Up to 12 stations)
• Directory Search Dialling, press   after each 
station is entered 
(For details, see pages 49 to 52.)
Ex:
(Station name)
5551234
6
* STORE *     NO.001
1
2
0330Set
9876Set
Set
Set
Clear
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							78
Polling
Polling means calling other station(s) to retrieve a document.  The other station must know in advance that 
you will call and must have a document set on the ADF or stored in the memory.  You may need to set a 
polling password shared by the other station to ensure security.
If the polling password does not match with the polled station, your polling request will be refused 
automatically.
NOTE1. Polling might not function with all fax machines.  We suggest you attempt a trial polling before 
you actually poll important documents.
2. If a password is not set in the polled station, you may poll the other station even though your 
machine has a password.
General Description
Setting the Polling Password
To set the polling password, follow the steps below.
1
 
SET MODE       (1-8)
ENTER NO. OR 
∨ ∧
2
 
FAX PARAMETER(1-137)
        NO.=
]
3
  
26 POLLING PASSWORD
          ]]]]
4
Enter a 4-digit polling password.
Ex:26 POLLING PASSWORD
                1234
5
 
7
4
26
1234
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							Polling
79
Advanced 
Features
In order to let other stations poll your machine, you must prepare your machine with a document stored in 
memory.  Be sure to set the polling password before storing the document into memory.  After being polled,  
the documents stored in the memory will be delete automatically.  To retain the documents in memory so 
that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to VALID. (See 
page 37)
NOTE1. You can still send or receive documents even when the unit is set for polling.
2. Only 1 polled file can be stored in the memory. If you need to add document(s) into the same 
polled file. (See page 92)
3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the 
display.  
You can still change the password temporarily by overwriting it with a new one. (See page 37)
Preparing to be Polled
1
 Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 00%
2
 
POLLING        NO.=]
1:POLLING 2:POLLED
3
POLLED
    PASSWORD=1234
4
Enter a 4-digit polling password. (See Note 3) 
Ex:POLLED
    PASSWORD=4321
5
The document(s) will be stored into the memory.
* STORE *     NO.015
      PAGES=001  01%
* STORE * COMPLETED
TOTAL PAGES=005  24%
3
2
4321
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							Polling
80
The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling 
password before polling.  (See page 78) 
NOTE1. You can review the entered stations in step 5 by pressing   or   key, and then pressing 
 to delete the displayed station or group as needed.
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the 
display.  
You can still change the password temporarily by overwriting it with a new one.
To Poll Documents from Another Station
1
 
POLLING        NO.=]
1:POLLING 2:POLLED
2
POLLING
    PASSWORD=1234
3
Enter a 4-digit polling password. (See Note 2)
Ex:POLLING
    PASSWORD=1111
4
ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
•Manual Number Dialling, press  after each 
station is entered 
(Up to 12 stations)
• Directory Search Dialling, press   after each 
station is entered 
(For details, see pages 49 to 52.)
Ex:
(Station name)
5551234
6
* STORE *     NO.001
3
1
1111
Set
Set
Clear
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