Palm Zire 71 Handheld Instructions Manual

							Performing common tasks
61
3.Select Options, and then select Preferences.
4.Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual.
5.Ta p  O K .
To sort the Note Pad or Memo list manually, tap and drag a note or memo to a 
new location in the list. 
To make the list appear in Palm Desktop software as you manually sorted it on 
your handheld, open the application in Palm Desktop software and click Sort 
by. Then select Order on Handheld.
Attaching notes
In Address Book, Date Book, Palm Photos, To Do List, and Expense, you can attach 
a note to a record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with directions 
to the location.
Address Book
Note Pad
Memo Pad 
						

							Chapter 4 Working with Applications
62
To attach a note to a record:
1.Display the entry to which you want to add a note. 
To display an entry, tap it or press Up or Down on the navigator to highlight it, 
and then press Select on the navigator.
2.In Address Book only: Tap Edit.
3.Ta p  D e t a i l s .  
4.Ta p  N o t e .
5.Enter your note.
6.Ta p  D o n e .
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
nTap the Note icon  .
TIPIn Date Book, you can also highlight the event that contains the note, press 
Select on the navigator to open the note, and then press Select on the navigator again 
to close the note. 
To delete a note:
1.Tap the Note icon  .
2.Tap Delete.
3.Tap Yes.
Note icon 
						

							Performing common tasks
63
Choosing fonts
In many applications, you can change the font style to make text easier to read. You 
can choose small, small bold, large, or large bold fonts in each application that 
enables you to change the font style.
To change the font style:
1.Open an application.
2.Tap the Menu icon  . 
3.Select Options, and then select Font.
4.Tap the font style you want to use.
5.Ta p  O K .
Small fontLarge font
Small bold 
font
Large bold 
font
Tap here for 
small fontTap here for small bold font
Tap here for large bold fontTap here for large font 
						

							Chapter 4 Working with Applications
64
Receiving alerts
You can receive alerts on your handheld and in Palm Desktop software.
Receiving alerts on your handheld
When you use certain application settings, your handheld can alert you to any of 
the following:
nAn appointment set in Date Book
nA note created in Note Pad
nAn alarm set in World Clock
When an alert occurs, your handheld displays a reminder message. If you tap 
Snooze in response to an alert message, your handheld reminds you of the item 
again in five minutes. The Reminder screen displays alerts that await attention.
NOTEAlerts and reminders do not appear when the camera is opened. 
To respond to alerts, do one of the following:
nSelect an item’s check box to clear the item.
nTap an item (either the icon or the text description) to open the application 
where the alarm was set. The application opens to the entry associated with the 
alarm.
nTap Done to close the reminder list and return to the current screen. An 
attention indicator will blink in the upper-left corner of the screen; tap it to view 
the alert list again.
nTap Snooze to see the list again in five minutes.
If you tap Done or Snooze and view the reminder list later, the current time 
appears in the Reminder bar and the original alert time appears with each list 
item. 
nTap Clear All to dismiss all alerts in the list. 
						

							Installing and removing applications
65
Receiving alerts from Palm Desktop software
You can also set an option to receive Date Book event alerts from Palm Desktop 
software. The feature is disabled by default, so you must enable it within Palm 
Desktop software.
To enable an event alert from Palm Desktop software:
1.Double-click the Palm Desktop icon.
2.From the Tools menu, select Options, and then select Alarms.
3.Set Alarm Configuration options, either Always Available or Available only 
when the Palm Desktop is running.
4.(Optional) To hear an alert sound as well as receive an alert message, select the 
check box Play audible notification with alarm dialog box.
5.Click OK.
Hiding or masking private records
You can use the Security Preferences to set a password and select whether to mask 
your private records or hide them completely. See“Security Preferences” in 
Chapter 16 for details.
Installing and removing applications
This section explains how to install and remove applications and other files on 
your handheld or on an expansion card, and how to remove Palm Desktop 
software from your computer.
Installing files and add-on applications
Your handheld comes with many applications installed and ready to use. During 
a HotSync operation you can also install additional applications, such as games 
and other software, on your handheld or on a card that is seated in the expansion 
card slot. Applications or games that you install on your handheld reside in RAM 
memory, and you can delete them at any time. 
You can also install other files that are associated with an application on your 
handheld, such as photos or audio files. Files that are not associated with an 
application on your handheld may not be installed during a HotSync operation.
Both applications and files are easy to install during a HotSync operation. You can 
install the following types of files:
nPalm OS® file types, including PRC and PDB
nImage files, including BMP and JPEG 
						

							Chapter 4 Working with Applications
66
nAudio files, including MP3 (requires the audio application from the Software 
Essentials CD-ROM, and audio files must reside on an expansion card which is 
sold separately)
nKinoma video files (requires the Kinoma application from the Software 
Essentials CD-ROM)
NOTEYou may need to download software from the Internet while installing some 
applications from the Software Essentials CD-ROM.
There are a variety of third-party applications available for your handheld. To 
learn more about these applications, go to the web site:
 www.palm.com.
NOTEPalm works with developers of third-party add-on applications to ensure the 
compatibility of these applications with your new Palm handheld. Some third-party 
applications, however, may not have been upgraded to be compatible with your new 
Palm handheld. If you suspect that a third-party application is adversely affecting the 
operation of your handheld, contact the developer of the application. 
Installing applications and files on a Windows computer
Palm Quick Install makes it easy to install applications and files during the next 
HotSync operation. You can even install compatible files directly from a Zip file. 
Depending on the file type, Palm Quick Install determines whether to install the 
files on your handheld or on an expansion card. 
You can use any of the following methods to install applications and files with 
Palm Quick Install:
nDrag and drop files onto the Palm Quick Install icon on the Windows desktop.
nDrag and drop files onto the Palm Quick Install window.
nUse the commands or buttons in the Palm Quick Install window.
nRight-click a file and send it to Palm Quick Install.
The procedures that follow explain how to install applications and files using each 
of these methods.
To drag and drop applications or files onto the Palm Quick Install icon:
1.Copy or download the application(s) or file(s) you want to install onto your 
computer.
2.From My Computer or Windows Explorer, select the file(s) or folder that you 
want to install.
3.Drag and drop the file(s) or folder onto the Palm Quick Install icon on the 
Windows desktop. 
						

							Installing and removing applications
67
Palm Quick Install displays a confirmation dialog box that shows whether the 
files will be installed on your handheld or on an expansion card, and you can 
choose the user name to which the files will be installed. 
4.Click OK.
The selected files are placed in the Handheld or Expansion Card file list, based 
on the file extension. 
5.Perform a HotSync operation to install the files. See“Conducting cradle/cable 
HotSync operations” in Chapter 15 for details.
NOTEFiles that remain in the list after you perform a HotSync operation were 
not installed. This can happen if your handheld is too full to install the file or if 
the file type was not recognized during the HotSync operation. If files are 
unrecognized, try launching the associated application from your handheld 
and then performing another HotSync operation. If the files still remain in the 
list, they are not associated with an application on your handheld and cannot 
be installed. Expansion cards may also hold files that are not Palm application 
files. 
To drag and drop applications or files onto the Palm Quick Install window:
1.Copy or download the application(s) or file(s) you want to install onto your 
computer.
2.Double-click the Palm Quick Install icon on the Windows desktop.
3.From My Computer or Windows Explorer, select the file(s) or folder that you 
want to install.
4.Drag and drop the file(s) or folder onto the handheld or expansion card file list.
If a No symbol appears when you attempt to drag a file onto a file list, that file 
is not supported on that destination. 
Handheld file list
Expansion card file list
Status bar 
						

							Chapter 4 Working with Applications
68
The status bar shows the number of files selected and their total size. However 
since some file types are compressed during synchronization they may actually 
require less space then the amount shown in the file size column or status bar.
5.Perform a HotSync operation to install the files. See“Conducting cradle/cable 
HotSync operations” in Chapter 15 for details.
NOTEFiles that remain in the list after you perform a HotSync operation were 
not installed. This can happen if your handheld is too full to install the file or if 
the file type was not recognized during the HotSync operation. If files are 
unrecognized, try launching the associated application from your handheld 
and then performing another HotSync operation. If the files still remain in the 
list, they are not associated with an application on your handheld and cannot 
be installed. Expansion cards may also hold files that are not Palm application 
files. 
To use the command buttons in the Palm Quick Install window:
1.Copy or download the application(s) or file(s) you want to install onto your 
computer.
2.Double-click the Palm Quick Install icon on the Windows desktop.
3.In the User drop-down list, select the name that corresponds to your handheld.
4.Click Add.
TIPTo install a folder, open the File menu and select Add Folder.
5.Select the application(s) or file(s) that you want to install.
If you do not see the application(s) or file(s) in the default folder, navigate to the 
folder that contains the application(s) or file(s) that you want to install.
6.Click OK.
User 
drop-down 
list
Add button
Status bar 
						

							Installing and removing applications
69
7.If you need to change the destination of the application you are installing, drag 
the files to move applications between the handheld and expansion card file list.
The status bar shows the number of files selected and their total size. However 
since some file types are compressed during synchronization they may actually 
require less space then the amount shown in the file size column or status bar.
8.Perform a HotSync operation to install the selected application(s). 
See“Conducting cradle/cable HotSync operations” in Chapter 15 for details.
NOTEFiles that remain in the list after you perform a HotSync operation were 
not installed. This can happen if your handheld is too full to install the file or if 
the file type was not recognized during the HotSync operation. If files are 
unrecognized, try launching the associated application from your handheld 
and then performing another HotSync operation. If the files still remain in the 
list, they are not associated with an application on your handheld and cannot 
be installed. Expansion cards may also hold files that are not Palm application 
files. 
To use the right-click menu to send the file to Palm Quick Install:
1.Copy or download the application(s) or file(s) you want to install onto your 
computer.
2.From My Computer or Windows Explorer, right-click the file(s) or folder that 
you want to install.
3.Select Send To and then select Palm Quick Install.
Palm Quick Install displays a confirmation dialog box that shows whether the 
files will be installed on your handheld or on an expansion card. 
4.Click OK.
The selected files are placed in the Handheld or Expansion Card file list, based 
on the file extension. 
5.Perform a HotSync operation to install the files. See“Conducting cradle/cable 
HotSync operations” in Chapter 15 for details.
Any unrecognized files are not installed. 
Palm Quick Install tips
The following tips can help you use Palm Quick Install most effectively:
nAudio files are automatically placed in the expansion card file list. If you 
attempt to place audio files in the handheld file list, a No symbol appears.
nBy default video files are placed in the expansion card file list. If you prefer to 
store these files on your handheld you can move them to the handheld file list.
nWhen you drag and drop a folder, Palm Quick Install looks at files in the first 
level of subfolders only; it does not look at folders nested inside the subfolders. 
						

							Chapter 4 Working with Applications
70
nTo install files in a different location, start Palm Quick Install and drag the files 
to a different file list.
nYou can also access the Palm Quick Install window by clicking Quick Install on 
the Palm Desktop Launch bar.
Installing applications and files on a Mac computer
The Install Tool makes it easy to install applications and files during a HotSync 
operation. You can specify whether to install the files on your handheld or on an 
expansion card. 
To install add-on software on your handheld using a Mac computer:
1.On your Mac computer, copy or download the application you want to install 
into the Add-on folder in your Palm folder.
2.Double-click the HotSync Manager icon in the Palm folder.
3.From the HotSync menu, select Install Handheld Files. 
4.From the User pop-up menu, select the name that corresponds to your 
handheld.