Palm Zire 71 Handheld Instructions Manual

							Changing the Date Book view
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4.Do one of the following:
– Tap Current to delete only the current event item.
– Tap Future to delete the current and all future event items and reset the end 
date of the repeating event to the last shown date.
– Tap All to delete all occurrences of the repeating event.
5.Ta p  O K .
Considerations for repeating or continuous events
Keep the following points in mind:
nIf you change the start date of a repeating event, your handheld calculates the 
number of days you moved the event. Your handheld then automatically 
changes the end date to maintain the duration of the repeating event.
nIf you change the repeat interval of a repeating event (such as from daily to 
weekly), previous occurrences of that event are not changed, and your 
handheld creates a new repeating event.
nIf you change the date of an occurrence of a repeating event (such as from 
January 14 to January 15) and apply the change to all occurrences, the new date 
becomes the start date of the repeating event. Your handheld adjusts the end 
date to maintain the duration of the event. If you apply the change to current 
and future occurrences, past occurrences are not changed.
nIf you change other settings of a repeating event (such as time, alarm, private) 
and apply the change to all occurrences, your handheld creates a new event. 
The start date of this new event is the day on which the setting is changed. 
nIf you apply a change to a single occurrence of a repeating event (such as time), 
that occurrence no longer shows the Repeat icon  .
Changing the Date Book view
In addition to displaying the time list for a specific day, you can also display a 
whole week, a month, or an agenda.
To cycle through Day, Week, Month, and Agenda views:
nPress the Date Book application button repeatedly to display the next view.
nTap the appropriate view icon in the lower-left corner of Date Book. 
						

							Chapter 8 Using Date Book
10 2
Working in Week View
Week View shows the calendar of your events for an entire week. You can use this 
view to quickly review your appointments and available time slots. In addition, 
the graphical display helps you spot overlaps and conflicts in your schedule.
To display the Week View:
1.Tap the Week View icon.
2.Tap the navigation controls to move forward or backward a week at a time, or 
tap on a column to display details of an event. 
The Week View also shows untimed events and events that are before and after 
the range of times shown. Continuous events appear in green with the Repeat 
icon .
3.Tap an event to show a description of the event.
We e k  Vi e w
Previous 
weekNext week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Diamond indicates untimed event
Dashed line indicates continuous event
Event details
Tap to show event details 
						

							Changing the Date Book view
10 3
Keep the following points in mind:
nTo reschedule an event, tap and drag the event to a different time or day.
nTap a blank time on any day to move to that day and select that time for a new 
event.
nTap any day or date that appears at the top of the Week View to move directly 
to that day without selecting an event.
nPress Right and Left on the navigator to scroll to the next or previous 
week.
nPress Select on the navigator to insert the highlight, and then press Right and 
Left to select a day within the selected week. To view the events on the selected 
day, press Select on the navigator again.
nThe Week View shows the time span defined by the Start Time and End Time in 
the Date Book Preferences settings. If you have an event before or after this time 
span, a bar appears at the top or bottom of that day’s column. Use the onscreen 
scroll arrows   to scroll to the event, or press Up and Down on the navigator to 
scroll to earlier and later time slots within the selected week. 
Working in Month View
The Month View screen shows which days have events scheduled. Lines in the 
Month View indicate events and repeating events. Diamonds indicate untimed 
events, and green dashed lines with a Repeat icon   indicate continuous events.
You can control the types of events that appear in the Month View. 
See “Display Options” later in this chapter.
Keep the following points in mind:
nTap a day in the Month View to display that day in the Day View.
nTap the scroll arrows in the upper-right corner, or press Left or Right on the 
navigator to move forward or backward a month. 
nPress Select on the navigator to insert the highlight, and then press Left or Right 
on the navigator to scroll to a specific day. Press Select on the navigator to 
display that day in the Day View.
Dashes below date indicates continuous event Diamond below date indicates untimed event
Month View 
buttonDashes on right side indicate events Previous month Next month 
						

							Chapter 8 Using Date Book
10 4
Working in Agenda View
The Agenda View shows you your untimed events, appointments, and To Do 
items on one screen. When you tap an untimed event or appointment in the 
Agenda View, the Day View appears so that you can see more detailed information 
about the event. You can tap the check box next to a To Do item to mark it as 
completed. When you tap a To Do item, your To Do list appears. 
NOTEWhich To Do items appear and how you can change them depend on the 
settings in your To Do preferences. See“Setting To Do Preferences” in Chapter 13 for 
more information.
To display the Agenda View:
1.Tap the Agenda View icon.
2.Tap the navigation controls to move forward or backward a day at a time, or to 
display more events and To Do items. 
TIPYou can also press Up and Down on the navigator to scroll through the 
events on the selected day, or press Right or Left on the navigator to scroll to 
the next or previous day. 
NOTEYou can also change the category of To Do items shown. Tap the pick list 
to select another category. See Chapter 13 for more information on working 
with To Do items.
Agenda View 
						

							Spotting event conflicts
10 5
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to 
schedule events that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. 
The first event created appears as a gray bar, and any subsequent conflicting events 
appear as a single red bar. The Day View displays overlapping red brackets to the 
left of the conflicting times. The Month View displays conflicting appointments 
in red.
Event 
conflict 
						

							Chapter 8 Using Date Book
10 6
Using Date Book menus
Date Book menus are shown here for your reference, and Date Book features that 
are not explained elsewhere in this book are described here.
See“Using menus” in Chapter 4 for information about choosing menu commands.
Record menu
Options menu
Send EventOpens a dialog box where you can choose how you want to 
send the selected event to another device. This command 
appears only after you install the e-mail or SMS application 
from the Software Essentials CD-ROM, and the options 
available depend on the software installed on your handheld.  
						

							Using Date Book menus
10 7
Display Options
Opens the Display Options dialog box, where you can change the appearance of 
Date Book’s Day View and control which type of events appear in Month View.
Show Time BarsActivates the time bars that appear in the Day View. The 
time bars show the duration of an event and illustrate 
event conflicts.
Compress Day ViewControls how times appear in the Day View. When 
Compress Day View is off, all time slots appear. When it is 
on, start and end times appear for each event, but blank 
time slots toward the bottom of the screen disappear to 
minimize scrolling. 
Month View settingsApplies to the Month View of Date Book. You can deselect 
any or all of these check boxes to hide Timed, Untimed, or 
Daily Repeating events in the Month View only. 
						

							Chapter 8 Using Date Book
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Preferences
Opens the Preferences dialog box, where you can customize Date Book’s default 
time display and alarm settings.
About Date Book
Shows version information for Date Book.
Start/End TimeDefines the start and end times for Date Book screens. If the 
time slots you select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
Alarm PresetAutomatically sets an alarm for each new event. The silent 
alarm for untimed events is defined by minutes, days, or hours 
before midnight at the beginning of the date of the event.
Alarm SoundSets the tone of the alarm.
Remind MeDefines how many times the alarm will occur after the initial 
occurrence. The choices are Once, Twice, 3 Times, 5 Times, and 
10 Times.
Play EveryDefines how often the alarm sounds. The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes. 
						

							10 9
CHAPTER 9
Using Expense
Expense enables you to keep track of your expenses and then transfer the 
information to a spreadsheet on your computer. In Expense you can do the 
following: 
nRecord dates, types of expenses, amount spent, payment method, and other 
details associated with any money that you spend.
nAssign expense items to categories so that you can organize and view them in 
logical groups.
nKeep track of vendors (companies) and people involved with each expense.
nLog miles traveled for a particular date or expense category.
nSort your expenses by date or expense type.
nSend or export your expense information to popular computer applications, 
such as Microsoft Excel or Microsoft Word, using Palm™ Desktop software and 
HotSync
® technology on a Windows computer.
To open Expense:
1.Tap the Home icon  . 
2.Select the Expense icon  .  
						

							Chapter 9 Using Expense
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Adding expense items
A record in Expense is called an item. You can sort your Expense items into 
categories or add other information that you want to associate with the item.
To add an expense item:
1.Ta p  N e w.
TIPYou can also create a new Expense item by writing on the number side of 
the Graffiti 2 writing area while in the Expense list screen. The first number you 
write begins the amount of your new Expense item.
2.Enter the amount of the expense. 
3.Tap the Expense type pick list and select a type from the list.
As soon as you select an expense type, your handheld saves your entry. If you 
do not select an expense type, it does not save the entry.
TIPAnother quick way to create a new Expense item is to make sure that no 
Expense item is selected in the Expense list, write the first letter(s) of the 
expense type, and then write the numerical amount of the Expense item. This 
technique takes advantage of the automatic fill feature. See “Options menu” 
later in this chapter for details.
Ta p  N e wCursor of 
new item
Tap here