Palm Zire 71 Handheld Instructions Manual

							Managing expansion cards
91
Managing expansion cards
nWhen writing data to an expansion card, wait for your handheld to complete 
the operation before removing the card from the slot. This prevents data 
corruption or accidental damage to the expansion card.
nYou can install applications to an expansion card after performing an initial 
HotSync
® operation. See“Installing files and add-on applications” in Chapter 4 
for information. For optimal performance, we recommend that you do not 
install more than 50 applications to a single expansion card.
nReading and writing information on an expansion card uses more battery 
power than performing the same task on your handheld. If you have ample 
storage space on your handheld, consider copying the information to your 
handheld.
nWhen your handheld’s battery level becomes very low, access to the expansion 
card may be disabled to protect your data. If this occurs, recharge your 
handheld as soon as possible.
Using Card Info menus
The Card Info menu is shown here for your reference, and Card Info features that 
are not explained elsewhere in this book are described here.
See“Using menus” in Chapter 4 for information about selecting menu commands.
Card menu
HelpProvides help text.
About Card InfoShows version information for Card Info. 
						

							Chapter 7 Using Card Info
92 
						

							93
CHAPTER 8
Using Date Book
Date Book enables you to quickly and easily schedule appointments or any 
kind of activity associated with a time and date. Use Date Book to do the 
following:
nEnter a description of your appointment, and assign it to a specific time and 
date.
nDisplay a chart of your appointments for an entire week. The Week View makes 
it easy to spot available times and potential scheduling overlaps or conflicts.
nDisplay a monthly calendar to quickly spot days where you have morning, 
lunch, or afternoon appointments.
nDisplay an agenda showing appointments, untimed events, and your To Do 
items for the day.
nSet an alarm to notify you of the scheduled activity. 
nCreate reminders for events that are based on a particular date, rather than on 
time of day. Birthdays and anniversaries are easy to track with your handheld.
nAttach notes to individual events for a description or clarification of the entry 
in your Date Book.
To open Date Book:
nPress the Date Book application button on the front panel of your handheld. 
Date Book opens to today’s schedule.
TIPPress the Date Book application button repeatedly to cycle through the 
Day, Week, Month, and Agenda views.
When you open Date Book, the screen shows the current date and a list of times for 
a normal business day. 
Date Book button 
						

							Chapter 8 Using Date Book
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Scheduling an event
A record in Date Book is called an event. An event can be any kind of activity that 
you associate with a day. You can enter a new event on any of the available time 
lines. 
When you schedule an event, its description appears on the time line, and its 
duration is automatically set to one hour. You can easily change the start time and 
duration for any event.
It’s possible to schedule events that overlap, but Date Book makes it easy to find 
such conflicts. See “Spotting event conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a particular date but 
have no specific start or end times, such as birthdays, holidays, and anniversaries. 
These are referred to as “untimed events.” Untimed events appear at the top of the 
list of times, marked with a diamond. You can have more than one untimed event 
on a particular date.
You can also schedule a repeating event, such as a weekly meeting, and continuous 
events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1.Tap the time line that corresponds to the beginning of the event.
2.Enter a description of the event. You can enter up to 255 characters.
Ta p  a  
time line
Enter event  Time bar 
shows 
duration 
						

							Scheduling an event
95
3.If the event is one hour long, skip to step 5. If the event is longer or shorter than 
an hour, tap the time of the event to open the Set Time dialog box. 
TIPYou can also use the Graffiti® 2 writing area to open the Set Time dialog 
box. Make sure that no event is selected, and then on the number side of the 
Graffiti 2 writing area, write a number for the start time of the event.
4.Do one of the following:
– Tap the time columns on the right side of the Set Time dialog box to set the 
start time, and then tap the End Time box and tap the time columns to set the 
end time.
– Tap All Day to automatically insert the start and end time of the event as 
defined in your Date Book preferences.
5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
If two or more events have the same start and end time, the time appears only 
once.
Ta p  t h e  
time of an 
event
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times 
						

							Chapter 8 Using Date Book
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To schedule an event for another day:
1.Select the date you want for the event by doing one of the following: 
– Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
– Press Right or Left on the 5-way navigator to scroll to the next or previous 
day.
– Press Up or Down on the navigator to scroll within the current day.
– Tap Go To at the bottom of the screen to open the Go to Date dialog box. 
Select a date by tapping a year, month, and day in the calendar.
2.After you locate the date, follow the steps for scheduling an event for the 
current day.
To schedule an untimed event: 
1.Select the date that you want for the event.
2.Ta p  N e w.
Previous 
weekNext 
week
Tap to select a day of 
the current week
Previous year Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day 
						

							Selecting an event
97
3.Tap No Time, so that no start or end times are defined for the new event.
TIPYou can also create a new untimed event by making sure no event is 
selected and then writing letters in the Graffiti 2 writing area.
4.Enter a description of the event.
5.Tap a blank area on the screen to deselect the untimed event.
If you create an event and decide later that there is no particular start or end time, 
you can easily change it to an untimed event. Tap the time of the event in the Date 
Book screen, tap No Time, and then tap OK.
Selecting an event
After you create an event, you can select an event to view its contents, reschedule 
it, make it a repeating event, and add alarms or notes. 
To select an event:
1.Go to the day on which the event is scheduled.
2.Tap the event.
TIPYou can also press Select on the navigator to insert the highlight on the 
next event in the current day or on the first event of another day. To scroll 
through the events in the selected day, press Up and Down on the navigator. 
No time 
selected New 
untimed 
event 
						

							Chapter 8 Using Date Book
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Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1.Select the event you want to reschedule.
2.Ta p  D e t a i l s .
3.To change the time, tap the Time box and tap a new time.
4.To change the date, tap the Date box and tap a new date.
5.Ta p  O K .
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Date Book. You 
can set an alarm to notify you minutes, hours, or days before an event. The default 
Alarm setting is 5 minutes before the time of the event, but you can change this to 
any number of minutes, hours, or days.
When you set an alarm, the Alarm icon   appears at the far right of the event. 
When the alarm is triggered, a reminder message also appears onscreen.
To set an alarm for an event:
1.Select the event to which you want to assign an alarm.
2.Ta p  D e t a i l s .
3.Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4.Tap the pick list to select Minutes, Hours, or Days.
5.Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time 
units.
6.Ta p  O K .
Tap here to 
select unit of time Enter number of 
time units here 
						

							Scheduling repeating or continuous events
99
7.When the reminder message appears onscreen, do one of the following:
– Tap OK to permanently dismiss the reminder and return to the current 
screen.
– Tap Snooze to dismiss the reminder and return to the current screen. An 
attention indicator blinks in the upper-left corner of the screen to remind you 
of the pending alarm, and the reminder message appears again five minutes 
later.
– Tap Go To to open Date Book. Date Book will open and display the event 
associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed event. In this 
case the alarm is triggered at the specified period of minutes, hours, or days before 
midnight (beginning) of the day of the untimed event. When the alarm is triggered, 
the reminder list displays the alarm message until you clear it. See“Receiving 
alerts” in Chapter 4 for details.
For example, you set an alarm for an untimed event that occurs on February 4. If 
the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on 
February 3. The reminder remains in the reminder list until you turn on your 
handheld and dismiss it.
Scheduling repeating or continuous events
The Repeat function enables you to schedule events that recur at regular intervals 
or that extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. Another example 
is a weekly guitar lesson that falls on the same day of the week and the same time 
of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1.Select the event.
2.Ta p  D e t a i l s . 
						

							Chapter 8 Using Date Book
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3.Tap the Repeat box to open the Change Repeat dialog box.
4.Tap Day, Week, Month, or Year to set how often the event repeats.
For a continuous event, tap Day.
5.On the Every line, enter a number that corresponds to how often you want the 
event to repeat.
For example, if you select Month and enter the number 2, the event repeats 
every other month.
6.To specify an end date for the repeating or continuous event, tap the End on 
pick list and tap Choose Date. Use the date picker to select an end date.
7.Ta p  O K .
After you schedule a repeating or continuous event, the Repeat icon   appears at 
the far right of the event.
Changing repeating or continuous events
When you make changes to a repeating or continuous event, such as deleting or 
adding notes or changing the time of an event, you can decide which of the events 
you want to change—all events in the series, just the current event, or the current 
and future events. 
To delete repeating events:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Select Delete Event from the Record menu.
Ta p  t h e  
Repeat 
box