Palm Zire 71 Handheld Instructions Manual

							Using World Clock menus
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Using World Clock menus
World Clock menus are shown here for your reference, and World Clock features 
that are not explained elsewhere in this book are described here.
See“Using menus” in Chapter 4 for information about choosing menu commands.
Options menu
Display OptionsOpens a dialog box where you can choose which information 
appears on the World Clock screen.
Show Multiple Locations: Activates the secondary location 
displays. When it is selected, the secondary locations appear 
below the primary location. 
Date: Activates the date display. When it is selected, the date 
appears below the time for each location.
Alarm 
PreferencesSound: Sets the sound of the alarm. The choices are Alarm, 
Bumble Bee, Reveille, Sonata, Wake Up, and Warbler.
Volume: Defines how loud the alarm sounds. The choices are 
Low, Medium, and High.
About World 
ClockShows version information for World Clock. 
						

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CHAPTER 15
Performing HotSync
®
 Operations
HotSync® technology enables you to install add-on applications and to 
synchronize data between one or more Palm OS
® handhelds and Palm™ Desktop 
software or another personal information manager (PIM) such as Microsoft 
Outlook. To synchronize data, you must connect your handheld and your 
computer either directly or indirectly. Direct methods include placing your 
handheld in the cradle/cable attached to your computer, or using infrared 
communications. Indirect methods include using an optional modem accessory or 
network HotSync technology.
Selecting HotSync setup options
You can choose when HotSync Manager will run. If necessary, you can adjust the 
local and modem HotSync settings as well.
To set the HotSync options on a Windows computer:
1.Click the HotSync icon   in the Windows system tray (lower-right corner of 
the taskbar).
If you do not see the HotSync icon, you need to start HotSync Manager: On the 
Windows desktop, click Start, and then select Programs. Navigate to the Palm 
Desktop software program group, and select HotSync Manager. Alternatively, 
you can start the Palm Desktop software, which automatically opens the 
HotSync Manager. 
2.Select Setup. 
						

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3.Click the General tab, and select one of the following options:
If you’re not sure which option to use, keep the default setting: Always 
available.
4.If you are using a serial cradle/cable, click the Local tab to display the settings 
for the connection between your computer and the handheld cradle/cable, and 
adjust the following options as needed. 
If you are using the USB cradle/cable, you do not need to use the settings on the 
Local tab for a direct HotSync operation. 
5.Click the Modem tab to display the modem settings and adjust the options as 
needed. For more information, see “Conducting modem HotSync operations” 
later in this chapter.
Always availableAdds HotSync Manager to the Startup folder and 
constantly monitors the communication port for 
synchronization requests from your handheld. With this 
option the HotSync Manager synchronizes data even 
when Palm Desktop software is not running.
Available only when 
the Palm Desktop 
software is runningStarts HotSync Manager and monitors requests 
automatically when you open Palm Desktop software.
ManualMonitors requests only when you select HotSync Manager 
from the Start menu.
Serial PortIdentifies the port that HotSync Manager uses to 
communicate with the cradle/cable. If necessary, you can 
change the port selection.
Yo u r handheld cannot share this port with an internal 
modem or other device. 
SpeedDetermines the speed at which data is transferred between 
your handheld and Palm Desktop software. Try the As Fast 
As Possible rate first, and adjust downward if you experience 
problems. 
						

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6.If you are attached to a network, click the Network tab to display the network 
settings and adjust the options as needed. For more information, see 
“Conducting network HotSync operations” later in this chapter.
7.Click OK.
To set the HotSync options on a Mac computer:
1.Double-click the HotSync Manager icon in the Palm folder.
2.Click the HotSync Controls tab, and select any of the following options.
HotSync 
Enabled/DisabledActivates the transport monitor and prepares your Mac 
computer to synchronize with your handheld. By default, 
the transport monitor is enabled to listen on USB and 
PalmConnect whenever you start your computer. 
If you use an optional serial HotSync cradle/cable and you 
use the same serial port for other devices besides the 
HotSync cradle/cable, disable the transport monitor and 
then enable it manually only when you connect the 
cradle/cable to perform a HotSync operation. 
Enable HotSync 
software at system 
startupActivates the transport monitor automatically each time 
you start your computer. If this option is not selected, you 
must open HotSync Manager and select the Enabled option 
before you can perform a HotSync operation.
Show more detail 
in HotSync LogIncludes more troubleshooting information in the log that is 
generated when you perform a HotSync operation.
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3.If you are using the USB cradle/cable, you do not need to adjust the settings on 
the Connection Settings tab for a direct HotSync operation; they are set 
automatically when you perform the first HotSync operation. 
If you are using Mac OS 9.1 and the optional serial cradle/cable, click the 
Connection Settings tab and select the port where you attached the 
cradle/cable.
.
You can set both Modem and Printer port settings and prepare your computer 
to synchronize with your handheld using the HotSync cradle/cable or a 
modem. However, choosing both setups prevents you from using either port 
for other operations such as printing, faxing, or AppleTalk networking. 
4.Close the HotSync Software Setup window. 
Customizing HotSync application settings
For each application, you can define a set of options that determines how records 
are handled during synchronization. These options are called a conduit. By default, 
a HotSync operation synchronizes all files between the handheld and Palm 
Desktop software. 
In general, you should leave the settings to synchronize all files. The only reason 
you might want to change these settings is to overwrite data on either your 
handheld or Palm Desktop software, or to avoid synchronizing a particular type of 
file because you don’t use it.
In addition to the conduits for Date Book, Address Book, Palm™ Photos, Note Pad, 
To Do List, and Memo Pad, Palm Desktop software includes System and Install 
conduits. The System conduit backs up the system information stored on your 
handheld, including Graffiti
® 2 ShortCuts. The Install conduit installs add-on 
applications on your handheld. 
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							Customizing HotSync application settings
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To customize HotSync application settings on a Windows computer:
1.Click the HotSync icon   in the Windows system tray (lower-right corner of 
the taskbar).
You can also click the HotSync command on the Palm Desktop software 
menu bar.
2.From the HotSync Manager menu, select Custom.
3.Select the appropriate user name from the list.
4.Select an application in the Conduit list.
5.Click Change.
6.For each application, click the direction in which you want to write data, or click 
Do Nothing to skip data transfer for an application.
Changing the HotSync setting from the default affects only the next HotSync 
operation. Thereafter, the HotSync Actions revert to their default settings. To 
use a new setting on an ongoing basis, select the Set As Default box. Thereafter, 
whatever you selected as the default setting is used when you click the Default 
button in the Custom dialog box.
7.Click OK.
8.Click Done to activate your settings. 
						

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To customize HotSync application settings on a Mac computer:
1.Double-click the Palm Desktop icon in the Palm folder.
2.From the HotSync menu, select Conduit Settings.
3.From the User pop-up menu, select the appropriate user name.
4.Select an application in the Conduit list.
5.Click Conduit Settings.
6.For each application, click the direction in which you want to write data, or click 
Do Nothing to skip data transfer for an application.
Changing the HotSync setting from the default affects only the next HotSync 
operation. Thereafter, the HotSync Actions revert to their default settings. To 
use a new setting on an ongoing basis, click Make Default. Thereafter, whatever 
you selected as the default setting is used for HotSync operations.
7.Click OK.
8.Close the Conduit Settings window.
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							Conducting cradle/cable HotSync operations
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Conducting cradle/cable HotSync operations
The simplest way to synchronize data is to perform a direct HotSync operation by 
seating your handheld in the cradle/cable and pressing the HotSync button.
Performing a cradle/cable HotSync operation: Windows computers
The first time you synchronize your data, you need to enter user information on 
Palm Desktop software. After you enter this information and synchronize with 
your handheld, the HotSync Manager recognizes your handheld and doesn’t ask 
for this information again.
If you are a system administrator preparing several handhelds for a group of users, 
you may want to create a user profile. See “Creating a user profile” later in this 
chapter before performing the following steps.
IMPORTANTYou must perform your 
first HotSync operation with a local, direct 
connection or with infrared communication, rather than with a modem or network.
The following steps assume that you have already installed Palm Desktop 
software. If you have not installed this software, see“Step 4: Install software” in 
Chapter 1 for instructions.
To perform a local HotSync operation on a Windows computer:
1.Place your handheld in the cradle/cable.
2.If the HotSync Manager is not running, start it: On the Windows desktop, click 
Start, and then select Programs. Navigate to the Palm Desktop software 
program group, and select HotSync Manager. Alternatively, you can start the 
Palm Desktop software, which automatically opens the HotSync Manager.  
						

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3.Press the HotSync button  on the cradle/cable.
IMPORTANTThe first time you perform a HotSync operation, you must enter a 
user name in the New User dialog box and click OK. Every handheld should have 
a unique name. To prevent loss of a user ’s records, never try to synchronize more 
than one handheld to the same user name.
The HotSync Progress dialog box appears, and synchronization begins.
4.Wait for a message on your handheld indicating that the process is complete.
After the HotSync process is complete, you can remove your handheld from the 
cradle/cable. Gently tilt your handheld forward in the cradle/cable, and then 
lift it up to remove it.