Palm Zire 71 Handheld Instructions Manual

							Beaming data
31
Full-screen writing area
When Writing Area Preferences are turned on and active, you do not have to write 
in the Graffiti 2 writing area. You can write letters anywhere on the left side of the 
screen, or write numbers anywhere on the right side of the screen. Capital letters 
are formed in the middle of the screen straddling the imaginary dividing line 
between the left and right sides. 
When Writing Area Preferences are turned off or inactive, you must write 
character strokes in the Graffiti 2 writing area for your handheld to recognize 
them.
To use the full-screen writing area: 
1.Turn on Writing Area Preferences. See“Writing Area Preferences” in Chapter 16 
for details.
2.Open the application in which you want to use the full-screen writing area.
A shaded box appears in the lower-right corner of the screen.
3.Position the cursor where you want the characters to appear.
4.Do any of the following:
– Write lowercase Graffiti 2 letters anywhere on the left side of the screen.
– Write numbers anywhere on the right side of the screen. 
– Write uppercase letters in the middle of the screen.
– Write the Shift stroke before writing symbols and other special characters.
– Access buttons and other controls that appear on the screen by tapping and 
holding the control until it activates.
To temporarily disable the full-screen writing area:
nTap the shaded box in the lower-right corner. 
The shaded box changes to a box outline and Writing Area Preferences are 
deactivated.
Beaming data
Your handheld is equipped with an IR port that is located at the top of the 
handheld, behind the small dark shield. The IR port supports the IrCOMM 
implementation of the standards for infrared communication established by the 
Infrared Data Association (IrDA). This means that you can beam data to any 
nearby device that supports the IrCOMM implementation of the IrDA standards 
and that can read the type of data you’re beaming. For example, you can beam an 
Address Book entry to a Palm OS
® handheld, a mobile phone, or a computer that’s 
equipped with an IR port and that can read vCard data.  
						

							Chapter 3 Entering Data on Your Handheld
32
You can beam the following information between devices with an IR port:
nThe record currently displayed in Date Book, Address Book, Palm™ Photos, 
Note Pad, To Do List, or Memo Pad
nAll records of the category currently displayed in Address Book, To Do List, 
Note Pad, or Memo Pad, or all photos in the currently displayed album in Palm 
Photos
nA special Address Book record that you designate as your business card, 
containing information you want to exchange with business contacts
nAn application installed in RAM memory
nAn application installed on an expansion card that is seated in the card slot
TIPYou can also perform HotSync® operations using the IR port. 
See“Conducting IR HotSync operations” in Chapter 15 for more details.
To select a business card:
1.Create an Address Book record that contains the information you want on your 
business card.
2.Tap the Menu icon  .
3.Tap Record, and then tap Select Business Card.
4.Tap Yes.
To beam a record, business card, or category of records:
1.Locate the record, business card, or category you want to beam.
NOTEThe procedure for beaming photos and albums is slightly different from 
the procedure for beaming other records and categories. See Chapter 12 for 
details.
2.Tap the Menu icon  .
3.Tap one of the following from the Record menu:
– The Beam command for an individual record.
– In Address Book only: Beam Business Card.
– In Note Pad only: If you are beaming to someone using an earlier version of 
Note Pad, tap Compatibility, and then tap Beam.
– Beam Category.
TIPYou can also press and hold the Address Book application button to 
instantly beam your business card to another device with an IR port. 
						

							Beaming data
33
4.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device.
For best results, Palm™ handhelds should be between 10 centimeters 
(approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the 
path between the two handhelds must be clear of obstacles. The beaming 
distance to other devices may be different.
5.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To beam an application:
1.Open the Applications Launcher.
2.Tap the Menu icon  .
3.Tap App, and then tap Beam.
4.Tap the Beam From pick list.
5.Select either Handheld or Card.
6.Tap the application you want to transfer.
Some applications are copy-protected and cannot be beamed. These are listed 
with a lock icon next to them.
7.Tap Beam.
8.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device.
9.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive beamed information:
1.Turn on your handheld.
2.Point the IR port directly at the IR port of the transmitting device to open the 
Beam dialog box. 
						

							Chapter 3 Entering Data on Your Handheld
34
3.(Optional) Tap the category pick list and select a category for the incoming 
information. You can also create a new category or leave the information 
unfiled.
4.Tap Yes. 
Beaming tips
nYou can set the full-screen pen stroke to beam the current entry. 
See“Pen Preferences” in Chapter 16 for more information. 
nYou can draw the Graffiti 2 Command stroke to activate the Command toolbar, 
and then tap the beam icon. 
nYou can use the Graffiti 2 Command stroke “/ B” to beam the current entry.
nIn Palm Photos you can select and beam multiple photos at the same time. 
See“Beaming photos” in Chapter 12 for details.
Sending data
In addition to beaming data, you can also use e-mail or SMS communication to 
send information to and receive information from other devices. The Software 
Essentials CD-ROM that comes with your handheld includes e-mail and 
Telephony/SMS applications that you can use to share information with other 
devices that are enabled with e-mail or SMS technology. 
NOTEAlthough you can exchange some forms of data with SMS communication, 
you cannot use SMS communication to send or receive photos.
To use your handheld for local e-mail access, you need to install both the e-mail 
and Telephony/SMS applications from the Software Essentials CD-ROM. your 
handheld for optional remote e-mail access, you also need an ISP account and a 
compatible mobile phone or modem (not included). 
To use your handheld for SMS communication, you need to install the Telephony/
SMS applications from the Software Essentials CD-ROM and you need a GSM 
mobile phone (sold separately). For additional information about sending data, see 
the Palm™ VersaMail™ Personal E-mail Software Handbook and the SMS Handbook on 
the Software Essentials CD-ROM. 
						

							Using your computer keyboard
35
Using your computer keyboard
If you have a lot of data to enter, or prefer to use the computer keyboard, you can 
use Palm Desktop software or any supported personal information manager (PIM) 
to enter information. You can then perform a HotSync operation to synchronize 
the information on your computer with the information on your handheld. Many 
of the applications that came with your handheld are also available in Palm 
Desktop software and in most PIMs, so you don’t need to learn different 
applications. For more information on entering data on your computer, refer to the 
online Help in Palm Desktop software and the Palm Desktop Software for the 
Macintosh User’s Guide on the Desktop Software CD-ROM.
Importing data
If you have data stored in computer applications such as spreadsheets and 
databases, or if you want to import data from another handheld, you can transfer 
the data to your handheld without having to type it. Save the data in one of the file 
formats listed in the next section, import it into Palm Desktop software, and then 
perform a HotSync operation to transfer the data to your handheld.
Importing data from a Windows computer
Palm Desktop software can import data in the following file formats: 
nComma-delimited (.csv, .txt): Address Book and Memo Pad only
nTab-delimited (.tab, .tsv, .txt): Address Book and Memo Pad only
nCSV (Lotus Organizer 2.x/97 Mapping): Address Book only
nvCal (.vcs): Date Book only 
nvCard (.vcf): Address Book only
nDate Book archive (.dba)
nAddress Book archive (.aba)
nTo Do List archive (.tda)
nMemo Pad archive (.mpa)
Archive formats can be used only with Palm Desktop software. Use the archive file 
formats to share information with other people who use a Palm OS
 handheld or to 
create a copy of your important Palm Desktop information.
To import data from a Windows computer:
1.Open Palm Desktop software.
2.Click the application into which you want to import data. 
						

							Chapter 3 Entering Data on Your Handheld
36
3.If you are importing records that contain a field with category names, do the 
following:
Select All in the Category box.
Be sure that the same categories that appear in the imported file also exist in the 
application. If the categories do not exist, create them now; otherwise, the 
records are imported into the Unfiled category.
4.From the File menu, select Import.
5.Select the file you want to import.
6.Click Open.
If you are importing a vCal or vCard file, skip to step 10. You do not have to 
specify which fields correspond to the imported data.
7.To import data into the correct Palm Desktop fields, drag fields in the left 
column so that they are opposite the corresponding imported field on the right.
8.If you don’t want to import a field, click the check box for that field to deselect it.
9.Click OK.
The imported data is highlighted in the application.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data.
Using File Link
The File Link feature enables you to import Address Book and Memo Pad 
information, such as a company phone list, to your handheld from a separate 
external file on your Windows computer. You can configure the File Link feature 
to check for changes to the external file when you perform a HotSync operation. 
HotSync Manager stores the data in a separate category in Palm Desktop software 
and on your handheld. 
With File Link, you can import data stored in any of the following formats:
nComma-separated (*.csv)
nMemo Pad archive (*.mpa)
nAddress Book archive (*.aba)
nText (*.txt)
For information on how to set up a file link, see the Palm Desktop online Help. 
						

							Using Note Pad
37
Importing data from a Mac computer
Palm Desktop software can import data from any applications that can export the 
data in any of the following file formats: 
nTab-delimited file
nTe x t
nPalm Desktop software for Mac
nvCal (.vcs)
nvCard (.vcf)
For example, you can export tab-delimited files from applications such as: 
FileMaker Pro, Meeting Maker, Now Contact, and Now Up-to-Date.
To import data from a Mac computer:
1.Open Palm Desktop software.
2.From the File menu, select Import.
3.Select the file you want to import.
4.Click Open.
5.If you want to change the order of the fields you’re importing, point to a field, 
wait for the cursor to change to a double arrow, and then drag the field to a new 
location.
6.If you do not want to import a field, click the arrow between the field names.
7.From the Fields pop-up menu, select the appropriate field.
8.From the Delimiters pop-up menu, select the appropriate delimiter.
9.Click OK.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data.
Using Note Pad
In addition to using Graffiti 2 characters and the onscreen keyboard, you can enter 
data on your handheld using the Note Pad application. When you use Note Pad, 
you write quick notes directly on the handheld screen in your own handwriting. 
See Chapter 11 for more information and instructions. 
						

							Chapter 3 Entering Data on Your Handheld
38
Using a portable keyboard
You can connect a portable keyboard accessory to the universal connector on your 
handheld so that you can type data directly into your handheld. Portable 
keyboards are very helpful when you need to enter large amounts of data quickly 
and accurately while you are away from your computer. For additional 
information about this optional accessory, go to the web site
 www.palm.com. 
						

							39
CHAPTER 4
Working with Applications
This chapter explains how to open and switch between applications on your 
handheld, how to change application settings so they are personalized to your 
work methods, and how to categorize applications so you view them in related 
groups.
Opening applications
You can use the Applications Launcher to open any application installed on your 
handheld or an expansion card. You can also open Date Book, Address Book, 
Palm™ Photos, and Note Pad with the application buttons on your handheld.
In addition to providing a way for you to open applications, the Applications 
Launcher displays the current time, battery level, and application category. 
Applications 
Launcher
Address Book Date Book Palm Photos Note Pad 
						

							Chapter 4 Working with Applications
40
To open an application on your handheld:
1.Tap the Home icon  . 
2.Tap the icon of the application that you want to open. If you have many 
applications installed on your handheld, tap the scroll bar to see all your 
applications. 
Other ways to open applications
You can also open applications on your handheld in either of the following ways:
nPress and hold Select on the 5-way navigator to open the Applications 
Launcher. Press Select on the navigator to insert the highlight. Press Up, Down, 
Right, and Left on the navigator to highlight the icon of the application you 
want to open. Press Select on the navigator to open the application. 
nIn the Applications Launcher, write the Graffiti® 2 character for the first letter of 
its name. The Applications Launcher scrolls to the first application with a name 
that begins with that letter.
Opening expansion card applications
When an expansion card is properly seated in the expansion card slot, your 
handheld responds based on the contents of the card and the application that is 
active when you insert the card. In some cases the application on the card opens 
automatically upon insertion, or if you insert a card containing data from the 
current application, the application displays the data on the card. In other cases the 
Applications Launcher switches to the card and displays its contents, and the pick 
list in the upper-right corner of the screen displays the name of the card.