NEC Medical Center System Operations Manual

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Extension Maintenance
Use the Extension Maintenance option on the MCS Database Maintenance menu to 
add, modify, delete, view, and/or print extension assignment records. All MCS-
supported extensions must first be assigned through this option.
Figure 7-3   Extension Maintenance
Internal 
Extension 
AssignmentsAssign all internal hospital extensions through this option before making other 
assignments (e.g., patient, physician, employee) to them. These Extension 
Maintenance records identify the internal extensions that have been assigned on the 
PBX Maintenance Administration Terminal (MAT) by the type of phone (e.g., patient 
room, nursing station), their tenant, their location, and, for some, their default 
restriction class. Although MCS assignments to the extensions may change (i.e., 
patients, employees), changes to these basic Extension Maintenance records should be 
rare and probably required only by changes at the MAT.
Pop-up Window 
InformationWhen an extension number is entered in some options on the MCS Database 
Maintenance menu, a pop-up window displays basic location and restriction data 
known about that extension through the Extension Maintenance option. (Exception: 
The restriction data displayed in the pop-up window is assigned through the RSC 
Descriptions option on the MCS System Administration menu. Refer to “Introduction” 
on page 105 for more information.) 
MCS Status    Attendant Status Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02 am
D   Arrow keys to move cursor,  to select,  to quit
Off-line  ***  MCS  System Administration  ***
RSC Descriptions 
Patient DID Numbers Extension Maintenance
Outstanding RSC Requests
Outstanding DID Requests
Quit
 Arrow keys to move cursor,  to select,  to quit
 ***  Extension Maintenance  ***
Patient Room Extensions 
Nurse Station Extensions Attendant Console Extensions
Other Extensions
Quit
(1)
(2) 
						

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Empty FieldsNot all of the fields in a record require an entry. However, the record is considered 
complete only when you press Enter after each field highlights, regardless of whether 
you have made an entry in that field. Pressing the Esc key before completing a full 
record erases any data entered up to that point.
Range ValuesThe first digit of the beginning value must be smaller than the first digit of the ending 
value when specifying the range of records to be printed. For instance, if you enter 41 
as the beginning value and 299 as the ending value, the search will fail because 4 is 
greater than 2.
Common 
ProcedureAlthough the information required in the database differs from one kind of extension 
to another (e.g., from patient room to attendant console extensions), the procedures by 
which information is entered, deleted, changed, viewed, and/or printed are the same. 
This section provides one set of procedures for handling Extension Maintenance 
information in the database. The different types of records that the database can contain 
are described by their fields under the procedure “Add an Extension” on page 112.
View CommandThe View command allows you to display a selection, or range, of extension records. 
The range is specified by a beginning pattern and an ending pattern. The pattern can be 
either a partial or full entry of a number or word which differs according to the type of 
record selected from the MCS Extension Maintenance menu. When you select the 
View command, a pop-up window prompts for the keys by which the records are to be 
retrieved and displayed. 
Menu AccessThe Supervisor is always authorized to enter this menu option. An Operator can enter 
it only if such access is authorized through the Configuration Management option on 
the Main Menu.
Figure 7-4   Record Field and Command Line Samples
***  Patient Room Extensions  ***
Extension:
Room Number:
Bed Number:
Nursing Unit:
Default Restriction:
Tenant Number:
Add  Delete  Modify  View  Print  Quit
***  Attendant Console Extensions ***
Extension:
Department:
Room Number:
Tenant Number:
Add  Delete  Modify  View
***  Nurse Station Extensions ***
Add  Delete Modify
***  Other Extensions  ***
Add  Delete  Modify  View  Print  Quit Extension:
Department:
Room Number:
Default Restriction:
Nursing Unit:
Tenant Number:Extension:
Department:
Room Number:
Default Restriction:
Tenant Number: 
						

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Procedure
Action Result
On the MCS System Administration menu, 
type e to select the Extension Maintenance 
option.The Extension Maintenance menu displays 
the types of extensions. 
Refer to the following pages for 
descriptions of each type of extension 
record.
To exit the Extension Maintenance menu, 
type q (quit).The MCS System Administration menu 
displays. 
						

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Add an Extension
Use this procedure to add a new extension record of the type selected to the database.
Figure 7-5   Add an Extension
Assignment 
SequenceAn extension cannot be assigned to a unit until the unit has been assigned through the 
Nurse Station Extension option on the Extension Maintenance menu.
Extension 
Record 
DescriptionsEach of the extension record types is described below:
Patient Room Extension
: This type of extension is assigned to a bed in a room on a 
specific unit that is under the responsibility of one nurses’ station. This information 
does not change frequently, but it must be kept current and accurately reflect 
extension assignments made at the PBX MAT. Patient Room Extension assignments 
require the following field information:
Extension The extension number itself, up to 5 digits. This number 
must be unique.
Room Number The number of the room to which the extension is 
assigned, up to 4 characters (letters or numbers).
Bed Number The number of the bed to which the extension is 
assigned. This number can be only one digit. Bed 0
 
indicates a private room.
(1)
MCS Status    Attendant Status Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02 am
D
(2)
Add     Delete     Modify     View     Print     Quit***  Other Extensions  ***
Extension:
Department:
Room Number:
Default Restriction:
Tenant Number:
***  Other Extensions  ***
Enter (Esc) to Return to Command LineExtension:
Department:
Room Number:
Default Restriction:
Tenant Number: 
						

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Unit The ward or location of the room containing the 
extension, up to 4 characters. 
Note:This Unit must have been previously associated to a nursing station under the Nurse 
Station Extensions option.
Default Restriction  The restriction class that is restored to the extension 
when a patient is discharged from the room. You can 
scroll through the possible entries for this field by 
pressing the space bar. These entries correspond to those 
set up in the Configuration Management option on the 
Main Menu.
Tenant Number The tenant number assigned for this extension at the 
PBX.
Attendant Console Extensions
: These extensions may belong to specific 
departments, or they may be located in one or more rooms. Selection of this option 
displays the following fields for data entry: 
Extension The number being assigned to the attendant console. This 
number must be unique and can contain up to 5 
characters.
Department The name or number of the department in which the 
attendant console is located, up to 4 characters. This field 
may be left blank if not applicable.
Room Number The number of the room to which the extension is 
assigned, up to 4 characters (letters or numbers).
Tenant Number The tenant number assigned for this extension at the 
PBX.
Nurse Station Extensions
: It is assumed that each unit has only one nursing station 
assigned to it, and that, when a patient is admitted and assigned to a room on a unit, 
the nursing station extension corresponding to that unit is applicable. Selection of 
this option displays the following fields for data entry: 
Extension The number being assigned to the nursing station, up to 5 
digits. This number must be unique.
Department The name or number of the department in which the 
nursing station is located, up to 4 characters. This field 
may be left blank if not applicable.
Room Number The number of the room to which the extension is 
assigned. This field must begin with a number and can 
contain up to 4 characters.
Default Restriction The restriction class of the extension. You can scroll 
through the possible entries for this field by pressing the 
space bar. These entries correspond to those set up in the 
Configuration Management option on the Main Menu. 
						

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Unit The ward or area for which this nursing station is 
responsible, up to 4 characters.
Tenant Number The tenant number assigned for this extension at the 
PBX.
Other Extensions
: This option is used to make assignments for all extensions that 
are to be supported by MCS, except patient room, attendant console, and nursing 
station extensions. Such extensions might be later assigned to specific tests and 
procedures or to other locations such as conference rooms, gift shops, or cafeterias. 
Selection of this option displays the following fields for data entry:
Extension The phone number being assigned, up to 5 digits. This 
number must be unique.
Department The name or number of the department in which the 
extension is located, up to 4 characters. This field may be 
left blank if not applicable.
Room Number The number of the room to which the extension is 
assigned, up to 4 characters (letters or numbers).
Default Restriction The restriction class of the extension. You can scroll 
through the possible entries for this field by pressing the 
space bar. These entries correspond to those set up in the 
Configuration Management option on the Main Menu.
Tenant Number The tenant number assigned for this extension at the 
PBX.
Procedure
Action Result
Ty p e  a to select the Add command. (1) The first field highlights for data entry. (2) 
Type data to each field according to the 
field definition, and press Enter after each 
entry.
Note 1:The entry in the first field must be 
unique, but the remaining fields are 
open entry.
Note 2:In fields that provide choices, use the 
space bar to toggle among the op-
tions.
The message “Do you want to insert this? 
(Y/N)” displays.
Ty p e  Y and press Enter to confirm the 
addition; type N and press Enter to cancel 
it.If confirmed, the word “Inserted” displays 
in the Attendant Status Window. “Record 
not inserted” displays if the addition was 
cancelled. The cursor is positioned on the 
command line.
To exit the record type, type q (quit). The Extension Maintenance menu displays. 
						

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Delete an Extension
Use this procedure to delete an extension record of the type selected from the database.
Figure 7-6   Delete an Extension
Procedure
(1)
MCS Status    Attendant Status Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02 am
D
(2)
Add     Delete     Modify     View     Print     Quit***  Other Extensions  ***
Extension:
Department:
Room Number:
Default Restriction:Enter Extension:
 to search,  to return to command line
Ext      Dept      Unit      Room      Bed      D_RSC      Tenant
Action Result
Ty p e  d to select the Delete command. (1) An extension entry field displays at the 
bottom of the screen, and a highlighted 
extension heading displays at the top of the 
screen. (2) 
Type all or part of the extension number to 
be deleted and press Enter. To display all 
extension numbers, press Enter on the 
blank extension entry field.All of the matching extensions in the 
database display.
Using the arrow keys, move the highlight to 
the extension to be deleted and press Enter. The field entries display and the message 
“Do you want to delete this? (Y/N)” 
displays at the bottom of the screen. 
Ty p e  Y and press Enter to confirm the 
deletion; type N and press Enter to cancel 
it.If confirmed, the word “Deleted” displays 
in the Attendant Status Window. “Record 
not deleted” displays if the deletion was 
cancelled. The cursor is positioned on the 
command line.
To exit the record type, type q (quit). The Extension Maintenance menu displays. 
						

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Modify an Extension
Use this procedure to make changes to the field entries of a particular extension record.
Figure 7-7   Modify an Extension
Procedure
(1)
MCS Status    Attendant Status Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02 am
D
(2)
Add     Delete     Modify     View     Print     Quit***  Other Extensions  ***
Extension:
Department:
Room Number:
Default Restriction:
Enter Extension:
 to search,  to return to command line
Ext      Dept      Unit      Room      Bed      D_RSC      Tenant
***  Other Extensions  ***
Extension:
Room Number:
Bed Number (0-2):
Default Restriction:
Tenant Number:Unit:1011
101
2
A1
Local-1
1
Enter (Esc) to Return to Command Line
(3)
Action Result
Ty p e  m to select the Modify command. (1)  An extension entry field displays at the 
bottom of the screen, and a highlighted 
heading displays at the top of the screen. (2)
Type all or part of the extension and press 
Enter. To display all extensions, press 
Enter when the cursor is on the blank entry 
field.All the matching extensions in the database 
display.
Use the arrow keys to move the highlight to 
the desired name or number and press 
Enter. The contents of the selected record display. 
(3)
Use the arrow keys to move among the 
fields, the backspace key to erase existing 
data, and the space bar to toggle among 
options within a field. Type new data where 
required and press Enter after each entry. The message “Do you want to save 
changes? (Y/N)” displays.  
						

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Action Result
Ty p e  Y and press Enter to save the 
changes. Type N and press Enter to cancel 
them. The word “Modified” displays in the 
Attendant Status Window. “Record not 
modified” displays if the change was 
cancelled. The cursor is positioned on the 
command line.
To exit the record type, type q (quit). The Extension Maintenance menu displays.
Ty p e  Y and press Enter to save the 
changes. Type N and press Enter to cancel 
them. The word “Modified” displays in the 
Attendant Status Window. “Record not 
modified” displays if the change was 
cancelled. The cursor is positioned on the 
command line.
To exit the record type, type q (quit). The Extension Maintenance menu displays. 
						

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View Extension Records
Use this procedure to display selected database records for on-screen viewing or 
printing.
Figure 7-8   View Extension Records
Procedure
MCS Status    Attendant Status Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02 am
D Add     Delete     Modify     View     Print     Quit***  Other Extensions  ***
Extension:
Department:
Room Number:
Default Restriction:
(1)
(2)
(3)
 Key:   Extension     Room
 to begin,  to Return to Command LineStarting Key:
Ending Key:
Ext            Dept      Unit     Room    Bed   D_RSC    Tenant*** Patient Room Extensions ***
DownPage   UpPage   Search   Top    Bottom    Print   Quit
Top of File
More1011
A1
1012
1021
1022101
A1
A1
A11
101
102
102Local-1
2
1
21
Local-1
Local-1
Local-11
1
1
Action Result
Ty p e v to select the View command. (1)  A window requests the search key and the 
starting and ending values for the search 
range. (2)
Using the space bar, toggle between the 
displayed search keys and press Enter to 
select the desired key. Type the first record 
value and press Enter, and then the last and 
press Enter. All records within the given range display 
for on-screen viewing. (3)