Mitel Fax Memo Manual

Receptionist II Configur+ion 
CP 6535 
Page 1 of 7 
VoiceMemo Release G.OA and later 
This procedure sets the values for parameters that Receptionist II uses to process calls 
and to interact with mailboxes. Set the parameters by entering the values that you wrote 
on Receptionist II Worksheets 2 through 4 (see Chapter 2). 
step 
@ED Display the Receptionist Menu 
1. Reach the VoiceMemo Configuration Main Menu, then go to the VoiceMemo 
Configuration Online Menu in the active or inactive configuration....

CP 6535 
Page 2 of 7 
VoiceMemo Release 6.OA and later 
SteD 
4. If the site’s PBX require offsets in the dialing plan, define the tables that require 
offsets. 
Select: 
(F) Offset Table 
&umpt: DIALING PLAN: 
Response: (D) Define Table 
Prompt: 
Define table number (1 to 9) 111 
Response: The first digit (b 
e ore any deletions) of the extensions to which the  f 
offset will be added. 
Prompt: 
Table offset = [O] 
Response: The of&et value for this table. 
5. Repeat step 4 as necessary. The Offset...

CP 6535 
Dage 3 of7 
VoiceMemo Release 6.OA and later 
Cl223 Set Flow Options 
1. From the Receptionist Menu, go to the Flow Options Menu. 
2. Change the default values, if desired. 
Seht: (M) Mailbox Message Prompt Greeting/Name (G/N) 
prompt: Mailbox Message Prompt Greeting/Name (G/N) 
[Gl 
Response: Change the default prompt value, if desired. 
Select: (I’) PBX Console Operation 
Prompt: 1 P 1 PBX Console Operation (N/Y) 
Response: Y, if desired. 4 
WI 
Y replaces the initial welcome greeting with a...

CP 6535 
Page4of7 
VoiceMemo Release 6.OA and later 
2. If desired, change the values for any of the following parameters to the new values 
on your worksheet. 
Select: (A) Post Directory number dial suing 
(B) Pre Directory number dial string / Attendant xfer string 
(C) Connect Dial string on Called Party Accept 
(E) Dial string for Return on Called Party Refused 
(F) Dial string for Return on Called Party Busy 
(G) Special actions on Reorder Tone Encountered 
(H) Dial suing for Return on Called Party...

cl? 6535 
Page 5 of 7 
VoiceMemo Release 6.OA and later 
Step 
5. Change any values that do not correspond to those in Worksheet 4. 
Select: (E) Extension Type Setup 
prompt: EXTENSION SETUP: 
Response: The values for any or all of the options that follow, as applicable. 
Select: (S) Screen Calls? 
prompt: 
Screen Calls? (Y/N 
Response: Y to announce the caller’s name to the called party to accept or reject, 
N to connect the call after greeting the called party. 
* 
Select: (R) RNA Treatment? (R/A/M)...

Page G of 7 
VoiceMemo Release 6.OA and later 
Step 
11. 
Activate the configuration if you have been working in the Offline inactive 
configuration or the Online inactive configuration. 
or 
Exit to the Main Menu. 
CD Set Trunk Treatment Types 
1. 
Reach the Trunk/Extension Treatment Types Menu. 
Select: (C) Current Index Number c. 
Prompt: Current Index Number = [#I 
Response: The 
index number of a trunk treatment type from Worksheet 4. 
select: 
(N) Name of Current Index 
Prompt: Name of Current...

cl? 6535 
Page 7 of 7 
VoiceMemo Release 6.OA and later 
step 
Select: (T) Trunk Type Setup 
Prompt: Current index number 
[l] is set to EXTENSION type. 
Do you want to change to TRUNK type ? (Y/N) 
Response: Y to change the index number to trunk type. 
Select: (C) Connect Criteria? (C/T/R) = [C] 
Prompt: (C ) 
Connect Criteria? (C/T/R) = [Cl 
Response: C to tell VoiceMemo to assume that the connection is successful, 
T to expect a dial or modem tone., 
R to expect a ring back tone. 
r. 
Select: (F)...

Add Receptionist II Extension Numbers 
cp 6536 
Pagelof2 
VoiceMemo Release G.OA and later 
This optional procedure adds Receptionist II extension numbers. Use this procedure if 
you have a heavily used system and require a hunt group for Receptionist II. 
steb Refrence 
@D Add an Extension 
1. Reach the System Maintenance Main Menu, then go the Automated Receptionist 
Extensions Menu. 
2. Add a Receptionist II extension number. 
Select: (B) Automated Receptionist Extensions 
Prompt: COMMAND (A/D/P/R/X)...

Cl’ 6536 
Page 2 of 2 
6.0 VoiceMemo Release 6.OA and later 
Step Reference 
3. Change the Receptionist dial string, if desired. 
Select: (R) Change Receptionist Dial String 
prompt: New Receptionist 
Dial String? 
Response: New dial string. 
A Receptionist Dial String can vary from l-16 digits (O-9, A-D, +, *, #> 
The dial string is sent by an integrated VoiceMemo port when a 
Receptionist port is forwarded to it. This is usually used to tell the 
Receptionist port to hang up by putting a ‘#’ into the...

CP 6537 
Pagelofl 
VoiceMemo Release G.OA and later 
This procedure configures a single-digit access menu. Use this procedure to give callers 
quick access to frequently-called departments or persons. 
step 
Reference 
1. Using the following tree structure, create the required mailboxes. 
Administrator’s 
Option 1 
Mailbox 
(Chain) Option 2 
Mailbox Option 3 
Mailbox 
I 1 1 
L -I 
Assign FCOS 15 to the administrator’s mailbox. Configure the other mailboxes as 
subordinate mailboxes in a tree...