Lexmark X560n User Manual

							8Click Edit next to the group that was just created.
9Select the e-mail addresses to be included in the group, and then click Save Changes to add the addresses to
the group.
Scanning to an e-mail address
1Make sure the printer is connected to the network through a print server, and the printer, the print server, and
the computer receiving the scan are all turned on.
2Load an original document faceup into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
3If you are loading a document into the ADF, adjust the paper guides.
4From the printer control panel, press E-mail.
5Press  or  repeatedly until Email to appears, and then press OK.
6Press  or  repeatedly to choose the method for selecting a recipient, and then press OK.
7If you are using the Address Book or Email Group, press  or  repeatedly to select the address that points to
the recipient you want, and then press 
 to select the address.
8Repeat this to add additional addresses or groups, and then press OK.
Notes:
To change the recipient from To to BCC, or to remove the recipient from the send list, press  repeatedly.
To edit the recipient list, follow the instructions at the top of the display.
9If you want to adjust any scan settings, press  or  repeatedly to select the scan setting to modify, and then
press OK.
Note: The scan settings are only changed temporarily. After returning to Select Function, the current
default settings are restored.
10Press Start  to begin scanning to e-mail.
11When the scan is finished, press  repeatedly until Select Function appears.
Customizing the default scan settings from the
printer control panel
Adjusting the auto exposure of scanned images
When using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen
on the other side of the paper. To prevent this from happening in your scanned document, and to improve the quality
for two-sided scanned pages, use the Auto Exposure setting on the printer control panel. This setting minimizes the
sensitivity of the scanner to variations in light background colors.
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
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							3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Auto Expo. Level appears, and then press OK.
5Press  or  repeatedly until Normal, Higher(1), or Higher(2) appears, and then press OK.
6Press  repeatedly until Select Function appears.
Adjusting the color saturation of a scanned image
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Contrast appears, and then press OK.
5Press  or  repeatedly to select the contrast level you want, and then press OK.
6Press  repeatedly until Select Function appears.
Adjusting the image compression of a scanned image
Sets the image compression for scanning. A low compression will result in a higher quality image, but the file size
will be larger. To adjust the image compression:
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Image Compression appears, and then press OK.
5Press  or  repeatedly to select the image compression you want, and then press OK.
6Press  repeatedly until Select Function appears.
Adjusting the scan resolution
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Resolution appears, and then press OK.
5Press  or  repeatedly to select the resolution you want, and then press OK.
6Press  repeatedly until Select Function appears.
Adjusting the sharpness of a scanned image
To adjust the sharpness of a scanned image:
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
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							3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Sharpness appears, and then press OK.
5Press  or  repeatedly to select the sharpness you want, and then press OK.
6Press  repeatedly until Select Function appears.
Selecting the size of the document being scanned
The Document Size setting defines the size of the original document being scanned.
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Document Size appears, and then press OK.
5Press  or  repeatedly to select the paper size you want, and then press OK.
6Press  repeatedly until Select Function appears.
Changing the maximum e-mail size of a scanned image
The Max Email Size setting sets the size limitation for scanned documents. To change the size limit:
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Max Email Size appears, and then press OK.
5Press  or  repeatedly to select the file size you want, and then press OK.
6Press  repeatedly until Select Function appears.
Changing the scan destination
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Scan to network appears, and then press OK.
5Press  or  repeatedly to select the scan destination you want, and then press OK.
6Press  repeatedly until Select Function appears.
Changing the TIFF format for a scanned image
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
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							3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until TIFF File Format appears, and then press OK.
5Press  or  repeatedly to select the TIFF file format you want, and then press OK.
6Press  repeatedly until Select Function appears.
Selecting the type of document being scanned
The scanner optimizes the appearance of the scanned output based on the contents of the original document. The
following document types are available:
Text—Used for black-and-white or colored text
Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or
newspapers
Photo—Used for photo prints
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Document Type appears, and then press OK.
5Press  or  repeatedly to select the document type you want, and then press OK.
6Press  repeatedly until Select Function appears.
Making a scanned image lighter or darker
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Lighten/Darken appears, and then press OK.
5Press  or  repeatedly to lighten or darken the scan, and then press OK.
6Press  repeatedly until Select Function appears.
Setting the scan color mode
You can scan an image in color or in black and white. Scanning in black-and-white significantly reduces the file size
of the scanned images. An image scanned in color will have a larger file size than the same image scanned in black
and white.
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until Color appears, and then press OK.
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							5Press  or  repeatedly to select the color mode you want, and then press OK.
6Press  repeatedly until Select Function appears.
Setting the scanned image file type
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Scan Defaults appears, and then press OK.
4Press  or  repeatedly until File Format appears, and then press OK.
5Press  or  repeatedly to select the file type you want, and then press OK.
6Press  repeatedly until Select Function appears.
Customizing the scan settings for an individual scan
job
Customizing the scan settings when scanning to e-mail
1From the printer control panel, press E-mail.
2Press  or  repeatedly until the scan setting you want appears, and then press OK.
3Change the selected setting, and then press OK.
Customizing the scan settings when scanning to a computer
1From the printer control panel, press Scan.
2Press  or  repeatedly until the scan destination you want appears, and then press OK.
3Press  or  repeatedly until the scan setting you want appears, and then press OK.
4Change the selected setting, and then press OK.
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							Faxing
Automatic Document Feeder (ADF)Scanner glass
Use the Automatic Document Feeder (ADF) for
multiple-page A4-, letter-, or legal-size documents.Use the scanner glass for single pages, small items (such
as postcards or photos), transparencies, photo paper, or
thin media (such as magazine clippings).
Sending a fax
Note: New Zealand telecom users: If a charge for local calls is unacceptable, do not use the “Dial” button for local
calls. Only the seven digits of the local number should be dialed from your telephone. Do not dial the area code digit
or the “0” prefix.
Sending a fax using the ADF
1Make sure the printer is on and is connected to a working phone line.
2Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
3Adjust the paper guides.
4From the printer control panel, press Fax.
5Press  or  repeatedly until Fax to appears, and then press OK.
6Press  or  repeatedly to select the type of recipient, and then press OK.
7Press Start  to start the fax job.
Sending a fax using the scanner glass
1Make sure the printer is on and is connected to a working phone line.
2Place the first page facedown on the scanner glass.
3Press  or  repeatedly until Fax to appears, and then press OK.
4Press  or  repeatedly to select the type of recipient, and then press OK.
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							5Press Start  to start the fax job.
After the page is scanned, Another Page? appears. Press 
 or  repeatedly to select No or Yes, and then
press OK.
6If you want to send a single page, select No, and then press  repeatedly until Select Function appears.
7I f  y o u  w a n t  t o  s e n d  m o r e  t h a n  o n e  p a g e ,  s e l e c t  Yes. Place Next Page appears. Place the next page facedown
on the scanner glass. Press 
 or  repeatedly to select Continue, and then press OK.
8Repeat step 7 for all necessary pages. When finished, choose No, and then press  repeatedly until Select
Function appears.
Sending a broadcast fax
You can send the same fax to more than one fax number. You can include Address Book numbers, Group Dial numbers,
and one manually dialed number in the same broadcast.
1Make sure the printer is on and is connected to a working phone line.
2Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
3If you are loading a document into the ADF, adjust the paper guides.
4From the printer control panel, press Fax.
5Press  or  repeatedly until Fax to appears, and then press OK.
6Press  or  repeatedly to choose the type of recipient, and then press OK.
7Repeat step 6 to add additional recipients.
8Press Start  to start the fax job.
Inserting a pause in a fax number
Some fax numbers require one or more pauses during the dialing sequence.
1Make sure the printer is on and is connected to a working phone line.
2Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
3If you are loading a document into the ADF, adjust the paper guides.
4From the printer control panel, press Fax.
5Press  or  repeatedly until Fax to appears, and then press OK.
6Press  or  repeatedly until Fax Number appears, and then press OK.
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							7Use the keypad to enter the fax number. Press Redial/Pause to insert a pause (represented by a hyphen, “-”) in
the fax number where appropriate, and then press OK.
Note:  Pressing Redial/Pause multiple times adds additional pauses.
8Press Start  to start the fax job.
Setting up the Address Book for faxing
Creating a fax number entry using Address Book Editor
1Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are
turned on.
2Do one of the following:
In Windows Vista, click .
In Windows XP and earlier, click Start.
3Click Programs or All Programs ΠLexmark Applications ΠAddress Book Editor.
4In the left pane of the Address Book Editor, right-click Fax, and then select New.
The Speed Dial dialog appears.
5The Address Book Editor automatically assigns the Speed Dial number to the first empty entry. To manually specify
the Speed Dial number, click Specify an Address Number, and then enter a value from 1 to 200.
6Create a fax number entry, and add it to one or more groups:
aType in a value for Name and Phone Number.
bClick Group Membership.
cSelect the group(s) to add this entry to, and then click OK.
7Confirm the group members, and then click OK.
8From the File menu, select Save All.
The Address Book is saved with the new fax entry.
Creating a fax number entry using the Embedded Web Server
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
If the Java applet screen appears, click Yes.
3Click Address Book.
4Under Fax Address Book, click Individual Directory.
5In the Directory Listing, click Add for any blank address.
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							6Fill in the information for the individual:
aIn the Name field, enter the name that you want this address to appear under in the Address Book.
bIn the Phone Number field, enter the phone number of the recipient.
7Click Save Changes to create the phone number.
Note: The first ten entries in the Address Book correspond to the ten One Touch Buttons found on the printer control
panel.
Creating a fax number entry using the printer control panel
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Address Book appears, and then press OK.
5Press  or  repeatedly until Speed Dial appears, and then press OK.
6Press  or  repeatedly to select a Speed Dial entry that is not in use, and then press OK.
7Press  or  repeatedly until Name appears, and then press OK.
8Use the keypad to type the name, and then press OK.
9Press  or  repeatedly until Fax Number appears, and then press OK.
10Use the keypad to type the fax number, and then press OK.
11Press  or  repeatedly until Apply Settings appears, and then press OK.
12Press  repeatedly until Select Function appears.
Creating a fax group using Address Book Editor
1Make sure the printer is connected to a computer with a USB cable, and both the printer and the computer are
turned on.
2Do one of the following:
In Windows Vista, click .
In Windows XP and earlier, click Start.
3Click Programs or All Programs ΠLexmark Applications ΠAddress Book Editor.
4In the left pane of the Address Book Editor, right-click Fax, and then select New ΠNew Group.
The Group Dial dialog appears.
5The Address Book Editor automatically assigns the Group ID to the first empty entry. To manually specify the
Group ID, click Specify an Address Number, and then enter a value from 1 to 6.
6Type a group name.
7Click Group Membership.
8Select group members from the list on the left side of the screen, click Add to add them to the group, and then
click OK.
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							9Click OK to create the group.
10Confirm the group members, and then click OK.
11From the File menu, select Save All.
The Address Book is saved with the new fax group.
Creating a fax group using the Embedded Web Server
1Make sure the printer is on and Select Function appears.
2Open a Web browser.
3In the address bar, type the IP address of the printer, and then press Enter.
If the Java applet screen appears, click Yes.
4Click Address Book.
5Under Fax Address Book, click Group Directory.
6In the Directory Listing, click Add for any blank group.
7Type a group name, and then click Save Changes.
8Click Return when you receive a Request Acknowledged message.
9Click Edit for the group you just created.
10Select the check box next to each name that you want to be in the group.
11Click Save Changes.
The new group is saved to the printer address book.
Creating a fax group using the printer control panel
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Address Book appears, and then press OK.
5Press  or  repeatedly until Group Dial appears, and then press OK.
6Press  or  repeatedly to select a Speed Dial entry that is not in use, and then press OK.
7Press  or  repeatedly until Name appears, and then press OK.
8Use the keypad to type the name, and then press OK.
9Press  or  repeatedly until Speed Dial No appears, and then press OK.
10Press  or  repeatedly to select the names you want to add to the group, and then press  to add each name.
11Press OK when you are finished selecting Speed Dial numbers.
12Press  or  repeatedly until Apply Settings appears, and then press OK.
13Press  repeatedly until Select Function appears.
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