Lexmark X560n User Manual

							Canceling a fax job
To cancel a print job, press Stop  at any time.
Receiving a fax
Understanding the fax receive modes
Fax receive modeDescription
TEL ModeAutomatic fax reception is turned off. You can receive a fax by picking up
the handset of the external phone and then pressing the remote receive
code, or by setting On Hook to On (so you can hear voice or fax tones from
the remote machine) and then pressing Start.
FAX ModeA fax is automatically received.
TEL/FAX ModeWhen the printer receives an incoming fax, the external telephone rings for
the time specified by Auto Ans. TEL/FAX, and then the printer automatically
receives the fax. If incoming data is not a fax, the printer sounds a beep over
the internal speaker.
Ans/FAX ModeThe printer can share one telephone line with an answering machine. In this
mode, the printer monitors the fax signal and picks up the line if there are
fax tones. If the phone communication in your country or region is serial,
this mode is not available.
DRPD ModeBefore using the Distinctive Ring Pattern Detection (DRPD) option,
distinctive ring service must be installed on your telephone line by the
telephone company. After the telephone company has provided a separate
number for faxing with a distinctive ring pattern, configure the fax setup to
monitor for that specific ring pattern.
Setting the fax receive mode
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Ans Select appears, and then press OK.
6Press  or  repeatedly to select the fax mode you want, and then press OK.
7Press  repeatedly until Select Function appears.
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							Enabling secure faxes
When the Secure Receive Lock option is enabled, a password is required before faxes can be printed or removed.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Secure Settings appears, and then press OK.
5Press  or  repeatedly until Panel Lock appears, and then press OK.
6Press  or  repeatedly until Enable appears, and then press OK.
7Press  once.
8Press  or  repeatedly until Secure Receive appears, and then press OK.
9Press OK.
10Press  or  repeatedly until Enable appears, and then press OK.
11Press  or  repeatedly until Change Password appears, and then press OK.
Enter a four-digit password, and then press OK.
12Press  repeatedly until Select Function appears.
Printing secure faxes
If the Secure Receive Lock option is enabled, you must enter your numeric password to print a received fax.
1From the printer control panel, press Job Status.
2Press  or  repeatedly until Walk-Up Features appears, and then press OK.
3Press  or  repeatedly until Secure Print appears, and then press OK.
4When prompted, enter the four-digit password, and then press OK.
The received faxes are printed.
Adjusting fax activity report settings
The printer can be set to print an activity report automatically (Print Always), or only when an error occurs (Print at
Error). You can print reports of faxes sent and/or received.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until System Settings appears, and then press OK.
5Press  or  repeatedly until Fax Transmit appears, and then press OK.
6Press  or  repeatedly to select the print option you want, and then press OK.
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							Printing fax reports
Several fax reports are available to provide information about faxing activities, directories, and pending jobs. The
Speed Dial report and the Address Book report display information about fax numbers and individual or group
recipients. The Fax Activity report provides information about completed fax jobs. The Fax Pending report provides
a list of faxes waiting to be sent. To print a fax report:
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Admin Reports appears, and then press OK.
5Press  or  repeatedly to select the report you want, and then press OK.
The selected report prints, and the printer returns to Select Function.
Sending a fax at a specified time
To send a fax at a specified time (within 24 hours):
1From the printer control panel, press Fax.
2Press  or  repeatedly until Delayed Start appears, and then press OK.
3Press  or  repeatedly until On appears, and then press OK.
4Use the keypad to enter the time, and then press  or  to move to the next digit. After the time is entered,
press OK.
5Press  or  repeatedly until Fax to appears, and then press OK.
Enabling Color Fax
1From the printer control panel, press System.
2Press  or  repeatedly until Admin Menu appears, and then press OK.
3Press  or  repeatedly until Fax Settings appears, and then press OK.
4Press  or  repeatedly until Color Fax appears, and then press OK.
5Press  or  repeatedly until On appears, and then press OK.
Note:  Changing the Color Fax setting requires that the printer be turned off and then on again.
6Press  repeatedly until Select Function appears.
Notes:
Color fax transmission is not available during the transmission or reception of other data.
When the scanner glass is used for Color Fax, only one page can be scanned for one job.
Color Fax may not work properly if the receiving or sending end is not a color fax machine.
Color Fax is not available for group faxing.
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							Limiting access to fax and scan operations
Enabling the Scan/Fax Lock option limits access to fax and scan operations by requiring a password to be entered
before faxing or scanning.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Secure Settings appears, and then press OK.
5Press  or  repeatedly until Panel Lock appears, and then press OK.
6Press  or  repeatedly until Enable appears, and then press OK.
7Press  once.
8Press  or  repeatedly until Scan/Fax Lock appears, and then press OK.
9Press OK.
10Press  or  repeatedly until Enable appears, and then press OK.
11Press  or  repeatedly until Change Password appears, and then press OK.
Enter a four-digit password, and then press OK.
Note: The factory default password is 0000.
12Press  repeatedly until Select Function appears.
Limiting who can send faxes to the printer
When the Junk Fax Filter setting is enabled, the printer prints only those faxes that are received from phone numbers
in the address book. To turn on the junk fax filter:
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Junk Fax Filter appears, and then press OK.
6Press  or  repeatedly until On appears, and then press OK.
The printer must be restarted before the settings take effect. Press OK to continue.
7Press  repeatedly until Select Function appears.
Notes:
 When using the Junk Fax Filter option, you must set the outgoing fax number on the printer.
Faxes are received only from phone numbers in the printer address book.
Make sure the sender of a fax registers their own phone number on their fax machine correctly. Otherwise, the
printer may not recognize the sender's phone number even if it is in the address book of the printer.
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							Customizing dial settings
Setting the dialing mode
Depending on the type of phone line being used, the printer can be set to Touch Tone (PB) or Pulse (DP) dialing. The
factory default setting is Touch Tone.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Dialing Type appears, and then press OK.
6Press  or  repeatedly to select the dialing mode you want, and then press OK.
7Press  repeatedly until Select Function appears.
Adjusting the volume
The volume can be adjusted for incoming faxes.
To set the volume:
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Ring Tone Volume appears, and then press OK.
6Press  or  repeatedly to select the volume you want, and then press OK.
The printer must be restarted before the settings take effect. Press OK to continue.
7Press  repeatedly until Select Function appears.
Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not
recognizable to most fax machines. PBX enables the printer to dial the fax number without waiting to recognize the
dial tone.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until 
Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Line Type, appears, and then press OK.
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							6Press  or  repeatedly until PBX appears, and then press OK.
The printer must be restarted before the settings take effect. Press OK to continue.
7Press  repeatedly until Select Function appears.
Setting the time delay before receiving a fax automatically
The Auto Answer receive mode specifies how long the printer waits before answering an incoming call. The time
ranges from 0 to 255 seconds.
1Make sure the printer is on and Select Function appears.
2From the printer control panel, press System.
3Press  or  repeatedly until Admin Menu appears, and then press OK.
4Press  or  repeatedly until Fax Settings appears, and then press OK.
5Press  or  repeatedly until Auto Answer Fax, Auto Answer TEL/FAX, or Auto Answer
Ans/FAX appears, and then press OK.
Note: Select the receive mode the printer is currently set for.
6Press  or  repeatedly to select the delay time you want, and then press OK.
The printer must be restarted before the settings take effect. Press OK to continue.
7Press  repeatedly until Select Function appears.
When the time elapses, the printer automatically receives the incoming fax.
Customizing the default fax settings from the
printer control panel
Adjusting the fax resolution
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Fax Defaults appears, and then press OK.
4Press  or  repeatedly until Resolution appears, and then press OK.
5Press  or  repeatedly to select the desired resolution, and then press OK.
6Press  repeatedly until Select Function appears.
Selecting the type of document being faxed
The scanner optimizes the appearance of the fax being sent based on the contents of the original document. The
following document types are available:
Text—Used for black-and white or colored text
Mixed—Used when the original documents are a mixture of text and graphics or photos, such as magazines or
newspapers
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							Photo—Used for photograph prints
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Fax Defaults appears, and then press OK.
4Press  or  repeatedly until Document Type appears, and then press OK.
5Press  or  repeatedly to select the document type you want, and then press OK.
6Press  repeatedly until Select Function appears.
Making a fax lighter or darker
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Fax Defaults appears, and then press OK.
4Press  or  repeatedly until Lighten/Darken appears, and then press OK.
5Press  or  repeatedly to lighten or darken the fax, and then press OK.
6Press  repeatedly until Select Function appears.
Setting the delayed start time
To delay when faxes are sent, set the default time for delayed start faxing (within 24 hours):
1From the printer control panel, press System.
2Press  or  repeatedly until Default Settings appears, and then press OK.
3Press  or  repeatedly until Fax Defaults appears, and then press OK.
4Press  or  repeatedly until Delayed Start appears, and then press OK.
5Use the keypad to enter the time, and then press  or  to move to the next digit. After the time is entered,
press OK.
6Press  repeatedly until Select Function appears.
Customizing the fax settings for an individual fax job
1From the printer control panel, press Fax.
2Press  or  repeatedly until the fax setting you want appears, and then press OK.
3Change the selected setting, and then press OK.
4Press  or  repeatedly until Fax to appears, and then press OK.
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							Clearing jams
Avoiding jams
The following hints can help you avoid jams:
Use only recommended paper or specialty media.
For more information, see the Card Stock & Label Guide available on the Lexmark Web site at
www.lexmark.com/publications.
Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
Do not load wrinkled, creased, damp, or curled paper.
Flex, fan, and straighten paper before loading it.
Do not use paper that has been cut or trimmed by hand.
Do not mix paper sizes, weights, or types in the same stack.
Store the paper in an appropriate environment.
Do not remove trays while the printer is printing.
Push all trays in firmly after loading paper.
Make sure the guides in the trays are properly positioned, and are not pressing too tightly against the paper.
Make sure all printer cables are attached correctly. For more information, see the setup documentation.
Understanding jam messages and locations
Open doors and covers, and remove trays to access jam locations. The illustration shows possible jam locations. To
resolve any jam message, you must clear all paper from the paper path.
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							1
2
3
4 567
Jam messageArea name
1Jam at Exit
Open Door AFuser top
2Jam at Reg. Roll
Open Door AFuser bottom
3Jam at Duplexer
Open Door A
Lift Belt UnitOptional duplex unit
4Jam at Tray 3
Open Tray 3
Open Door AOptional 550-sheet tray (Tray 3)
5Jam at Tray 2
Open Tray 2
Open Door AStandard tray (Tray 2)
6Jam at Tray 1
Check Tray 1
Open Door AMultipurpose Feeder (Tray 1)
7Jam at Scanner
Open ADF Cover R and Remove Paper
Turn the Green Dial to Remove PaperADF tray
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							Clearing Tray 1 (MPT) jams
If the paper did not feed from the multipurpose feeder correctly, Jam at Tray 1 appears.
1Pull the jammed paper out of the multipurpose feeder tray, and then remove any remaining paper from the tray.
2Push the release button, and gently lower the front door.
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool
before touching it.
Clearing jams
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