Konica Minolta bizhub 423 User Manual

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2.10 User Box Function2
2.10 User Box Function
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables the User Box. It also allows the User Box Password and user and account 
attributes to be changed.
User Box prepares a User Box in the HDD as a space for saving image files. Up to 1,000 Personal, Public and 
Group User Boxes can be registered. A User Box Password may consist of 8 digits. The password entered 
is displayed as * or ●.
The term user attributes is a generic name used to refer to Owner Change and User Box Type.
The term account attributes is a generic name used to refer to Owner Change and Account Box Type.
Reference
-If [ON (External Server)] (Active Directory) is set for the authentication method, the same Personal User 
Box name as that registered with the machine can be created and registered along with the External 
Server name. No two Personal User Box names registered in an External Server may be alike.
-If a document is saved in the Copy mode, Fax/Scan mode, User Box mode, or from an external memory 
or Bluetooth terminal by specifying a User Box number that has not been registered, the Personal User 
Box owned by the user who logged on through User Authentication is automatically registered.
-To use the external memory function and Bluetooth function, settings must be made by the Adminis-
trator of the machine. For details, refer to the User’s Guide furnished with the machine.
2.10.1 Setting the User Box

0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0For the procedure to change the user attributes, account attributes, and User Box Password, see 
page 2-42.
1Call the Administrator Settings on the display from the control panel.
2Touch [One-Touch/User Box Registration].
3Touch [Create User Box].
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2.10 User Box Function2
4Touch [Public/Personal User Box].
5Touch [New].
%To delete a User Box, select the desired user box key and touch [Delete]. A confirmation message 
appears. Select [Yes] and touch [OK] to delete the specified User Box.
6Select the User Box Type.
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2.10 User Box Function2
%When [Personal] is selected, [Change Owner] is displayed. Then, select the desired owner name.
%When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account 
name.
7Touch [Password].
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2.10 User Box Function2
8Enter the new 8-digit User Box Password from the keyboard or keypad.
To prevent entry of a wrong password, enter the password again in [Password Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 7.
9Touch [OK].
%If the User Box Type is set to [Public], set a User Box Password that meets the requirements of the 
Password Rules. For details of the Password Rules, see page 1-8.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
10Make the necessary settings.
%A User Box No. that already exists cannot be redundantly registered.
%If no User Box Name has been registered, [OK] cannot be touched. Be sure to register the User Box 
Name.
11Touch [OK].
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2.10 User Box Function2

0For the procedure to access the Admin Mode, see page 2-2.
0Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso-
lutely necessary to leave the machine, be sure first to log off from the Admin Mode.
0For the procedure to change the user attributes, account attributes and User Box Password, see 
page 2-42.
1Start PageScope Web Connection and access the Admin Mode.
2Select [Create User Box] from the pull-down menu of Box and click [Display].
3Make the necessary settings.
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2.10 User Box Function2
%Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box 
Password.
%A User Box Number that already exists cannot be redundantly registered.
%If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user 
from the registered user list. Or, directly enter in the Owner Name box the previously registered 
User Name.
%If [Group] is selected from the User Box Type pull-down menu, click [Account List] and select the 
account from the registered account list. Or, directly enter in the Account Name box the previously 
registered Account Name.
4Click [OK].
%If the User Box Type is set to [Public], set a User Box Password that meets the requirements of the 
Password Rules. For details of the Password Rules, see page 1-8.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
%If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
%If a user name not registered with the machine is entered in the Owner Name box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
%If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
%If an account name not registered with the machine is entered in the Account Name box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account 
Name.
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2.10 User Box Function2
2.10.2 Changing the user attributes and account attributes
The Administrator of the machine can change the box type of the box previously registered. For the Personal 
User Box, the owner user can be changed, and for the Group User Box, the owner account can be changed.

0For the procedure to call the User Box setting screen on the display, see steps 1 through 4 of 
page 2-36.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0Changing the box type to [Public] nullifies the setting of the owner user or owner account.
1Call the User Box setting screen on the display from the control panel.
2Select the desired User Box key and touch [Edit].
%To change the User Box Type, perform steps 3 through 6.
%To change the owner user or owner account, perform steps 4 through 6.
%To change the User Box Password, go to step 7.
3Select the User Box Type.
%[Change Owner] appears if the Box Type is changed to [Personal]. Select the desired owner name.
%[Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account 
name.
%If the User Box Type is changed to [Public], set a User Box Password that meets the requirements 
of the Password Rules. For details of the Password Rules, see page 1-8.
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2.10 User Box Function2
4Touch [Change Owner] if the Box Type is [Personal] and touch [Change Account Name] if the Box Type 
is [Group].
5For [Change Owner], select the desired owner name.
%For [Change Account Name], select the desired account name.
6Touch [OK].
7Touch [Password].
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2.10 User Box Function2
8Enter the new 8-digit User Box Password from the keyboard or keypad.
To prevent entry of a wrong password, enter the password again in [Password Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 3.
9Touch [OK].
%If the User Box Type is changed to [Public], set a User Box Password that meets the requirements 
of the Password Rules. For details of the Password Rules, see page 1-8.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
10Touch [OK].
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2.10 User Box Function2

0For the procedure to access the Admin Mode, see page 2-2.
0Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso-
lutely necessary to leave the machine, be sure first to log off from the Admin Mode.
1Start PageScope Web Connection and access the Admin Mode.
2Select [Open User Box] from the pull-down menu of Box and click [Display].
3Enter the desired User Box Number and click [OK].
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