Konica Minolta bizhub 423 User Manual

							bizhub 423/363/283/2233-31
3.4 User Box Function3
7Click [OK].
%If a wrong current User Box Password is entered, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
%If the User Box Type is changed to [Public], set a User Box Password that meets the requirements 
of the Password Rules. For details of the Password Rules, see page 1-8.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
%If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
%If a user name not registered with the machine is entered in the Owner Name box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
%If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
%If an account name not registered with the machine is entered in the Account Name box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account 
Name.
8Click [OK].
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3.4 User Box Function3
3.4.3 Accessing the User Box and User Box file

0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Log on to the user operation mode through User Authentication from the control panel.
2Press the [BOX] key.
3Select the desired User Box and touch [Use/File].
%[Use/File] allows you to print or send the saved document. It also allows you to copy, delete, or file 
the document.
%To save a new document, select [Save Document].
4Enter the 8-digit User Box Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 3.
5Touch [OK].
%If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
%If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as 
unauthorized access. If a wrong User Box Password is entered a predetermined number of times 
(once to three times) or more set by the Administrator of the machine, a message appears that tells 
that authentication has not been successful for any subsequent operation for authentication. The 
machine is then set into an access lock state, rejecting any more logon attempts. To cancel the ac-
cess lock state, the Administrator of the machine must perform the Release Setting. Contact the 
Administrator of the machine.
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3.4 User Box Function3
6Select the desired file from each tab.
7Select the desired function.
Different functions can be performed on different types of files stored in the User Boxes.
See the table given below for the relation between the file type and functions that can be performed.
%If the destination is to be specified using the corresponding one-touch key for executing [Fax] or 
[Fax TX] from the control panel, always check that the destination is correct to make sure that the 
data is sent to the correct destination.
%If the destination is to be specified through direct input for executing [Fax] or [Fax TX] from the con-
trol panel, always check that the destination is correct to make sure that the data is sent to the cor-
rect destination.
%To delete the file, select the specific document from the [Filing Settings] tab and press [Delete].
%To save a file in External Memory, select the specific document from the [Filing Settings] tab and 
press [Save to External Memory].
8Press the [Start] key or touch [Start].
File TypeFunctions that can be Performed
Copy job files Print, Combine, Send, Bind TX, Save to External Memory
Print job files Print, Combine, Send, Bind TX, Save to External Memory
Scan job files Print, Combine, Send, Bind TX, Save to External Memory
Fax job files Print, Save to External Memory
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3.4 User Box Function3

0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Log on to the user operation mode through User Authentication from the PageScope Web Connection.
2Click [Open User Box] of the Box menu.
3Enter the User Box Number and User Box Password of the desired User Box and click [OK].
%If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the User Box Password.
%If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as 
unauthorized access. If a wrong User Box Password is entered a predetermined number of times 
(once to three times) or more set by the Administrator of the machine, a message appears that tells 
that authentication has not been successful for any subsequent operation for authentication. The 
machine is then set into an access lock state, rejecting any more logon attempts. To cancel the ac-
cess lock state, the Administrator of the machine must perform the Release Setting. Contact the 
Administrator of the machine.
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							bizhub 423/363/283/2233-35
3.4 User Box Function3
4Select the desired operation from the pull-down menu and click [Changes the display].
%Different functions can be performed on different types of operation menu.
See the table given below for the relation between the menu type and functions that can be per-
formed.
%If [Delete] is selected in step 4, a confirmation message appears. Click [OK] to delete the specified 
file.
5Select the document and perform the desired function.
File TypeFunctions that can be Performed
Copy job files Print, Move/Copy, Delete, Send to other device, Download to PC
Print job files Print, Move/Copy, Delete, Send to other device, Download to PC
Scan job files Print, Move/Copy, Delete, Send to other device, Download to PC
Fax job files Print, Delete, Download to PC
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							bizhub 423/363/283/2233-36
3.4 User Box Function3
3.4.4 Sending S/MIME box files
0For the procedure to call the Use Document screen to the display, see steps 1 through 5 of page 3-32.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Call the Use Document screen to the display from the control panel.
2Touch the [Send] tab.
3Select the file to be sent and click [Send].
4Select [Communication Settings].
5Select [E-Mail Encryption] and touch [Close].
%To select [E-Mail Encryption], the Administrator of the machine must make the S/MIME settings in 
advance.
%If [E-Mail Encryption] is selected after the destination has been set, the set destination is canceled, 
making it necessary to set the destination once again.
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3.4 User Box Function3
6Select the destination and touch [Start] or press the [Start] key.
%To select the destination, the Administrator of the machine must register the certificate with the des-
tination in advance.
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							4Application Software
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							bizhub 423/363/283/2234-2
4.1 PageScope Data Administrator4
4 Application Software
4.1 PageScope Data Administrator
PageScope Data Administrator is an application for management purpose that allows the authentication, 
destination and network functions of the machine to be edited or registered from a PC connected over the 
network.
It allows the authentication, destination and network setting list to be downloaded in your PC, the data in the 
list to be edited on the PC, and then the data to be written in the machine.
A destination list of file formats including XML, CSV, TAB, LDIF, and Lotus Notes Structured Text can be 
downloaded. A destination list can also be downloaded by searching through or browsing destinations using 
the LDAP protocol for a directory server such as Active Directory.
NOTICE
Make sure that none of the general users of the machine will know the Administrator Password.
If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service 
Representative.
4.1.1 Accessing from PageScope Data Administrator
0Do not leave the site while you are gaining access to the machine through PageScope Data Adminis-
trator. If it is absolutely necessary to leave the site, be sure first to log off from the PageScope Data 
Administrator.
1Start the PageScope Data Administrator.
2Select this machine from Device List and click [Authentication Settings/Address Settings] or [Adminis-
trator settings].
%Select [Authentication Settings/Address Settings] to edit or register the authentication or destination 
function of the machine, and select [Administrator settings] to edit or register the network function 
of the machine.
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4.1 PageScope Data Administrator4
3Check the settings on the Import device information screen and click [Import].
%The following screen appears if [Authentication Settings/Address Settings] is selected in step 2.
%The following screen appears if [Administrator settings] is selected in step 2.
4Type the 8-digit Administrator Password registered in the machine and click [OK].
%If the Save check box has been selected, the Administrator Password entered is stored in the PC 
being used. If you do not want the Administrator Password stored, clear the Save check box.
%If a wrong Administrator Password is entered, a message appears that tells that there is a mismatch 
in the passwords. Enter the correct Administrator Password.
%If the Save check box is selected, enter the 8-digit Administrator Password once again to make 
sure that the Administrator Password has been entered correctly.
%If a wrong Administrator Password is entered for confirmation, a message appears that tells that 
there is a mismatch in the Administrator Password. Enter the correct Administrator Password.
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