Konica Minolta bizhub 423 User Manual

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2.1 Accessing the Administrator Settings2

0While you are logging onto the Admin Mode using PageScope Web Connection, any operations from 
the machines control panel are disabled.
0If you have already logged on to the Admin Mode from the control panel or using PageScope Web Con-
nection, the machine displays a message that tells that another administrator has previously logged on 
and rejects any attempt to log on to the Admin Mode using the PageScope Web Connection. Click [OK] 
and wait for some while before attempting to access the Admin Mode once again.
0If [Export to the device] operation is being executed using the PageScope Data Administrator, the ma-
chine displays a message that tells you cannot log on to the mode because of the remote operation 
being performed and rejects any attempts to the Admin Mode via the PageScope Web Connection. 
Click [OK] and wait for some while before attempting to access the Admin Mode once again.
0If an attempt is made to log on to the Admin Mode while a job is being executed, the machine gives a 
message that tells that it is now impossible to log on to the Admin Mode. Click [OK] and try logging on 
to the Admin Mode after the execution of the job is completed.
0Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is abso-
lutely necessary to leave the machine, be sure first to log off from the Admin Mode.
0If you have logged on to the Admin Mode using the PageScope Web Connection and if you close the 
web browser without clicking [Logout], the touch panel of the machine remains locked for 70 sec.
0The display modes of the PageScope Web Connection administrator modes are classified into two dis-
play modes: [Tab Function Display] and [List Function Display]. This manual shows an example where 
the [List Function Display] is set as the display mode. In either display mode, the available items are the 
same.
1Start the Web browser.
2Enter the IP address of the machine in the address bar.
3Press the [Enter] key to start PageScope Web Connection.
4Click the Administrator radio button and [Login].
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2.1 Accessing the Administrator Settings2
5Select Administrator (Admin Mode) or Administrator (User Mode) and enter the 8-digit Administrator 
Password in the Password box.
%If Administrator (Admin Mode) is selected, the settings for the machine system and network can 
be registered or changed.
%If Administrator (User Mode) is selected, you can log on to the User Mode as an Administrator. In 
the User Mode, you can check or delete a job, which is disabled in Administrator Settings. Note, 
however, that the authority relating to box settings is the same as that of Administrator Settings.
%When accessing the Admin Mode using the PageScope Web Connection, enter the same Adminis-
trator Password as that for the machine.
6Click [OK].
%If a wrong Administrator Password is entered, a message that tells that the authentication has failed 
appears. Enter the correct Administrator Password.
%If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized 
access. If a wrong Administrator Password is entered a predetermined number of times (once to 
three times) or more set by the Administrator of the machine, a message appears saying that the 
machine accepts no more Administrator Passwords because of unauthorized access for any sub-
sequent entry of the Administrator Password. The machine is then set into an access lock state. To 
cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then 
turn on, the main power switch of the machine. If the main power switch is turned off and on, the 
access lock state is canceled after the lapse of time set for [Release Time Settings]. When the main 
power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. If 
there is no wait period between turning the main power switch off, then on again, the machine may 
not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
7Click [Logout].
8Click [OK].
This allows you to log off from the Admin Mode.
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2.2 Enhancing the Security Function2
2.2 Enhancing the Security Function
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables setting of the Enhanced Security Mode that allows 
settings for enhancing each of different security functions to be converted all at once.
In the Enhanced Security Mode, the machine allows selection of whether to use the Enhanced Security Mode 
or not. If the Enhanced Security Mode is set to [ON], a count is taken of the number of unauthorized accesses 
to the Administrator Settings, User Authentication, Account Track, SNMP authentication, WebDAV authenti-
cation, all Secure Print, and all User Boxes. A function is also set that determines whether each password 
meets predetermined requirements. The security function is thus enhanced in the Enhanced Security Mode.
The following settings must first be made before the Enhanced Security Mode is set to [ON].
NOTICE
First, set the Encryption Key. To set the Encryption Key, HDD Format must first be executed. Execution of 
the HDD Format clears various setting values. For details of items that are cleared by HDD Format, see 
page 2-10.
If initialization is executed by the Service Engineer, set the Administrator Password and turn [ON] the En-
hanced Security Mode again.
Settings to be Made in AdvanceDescription
Administrator Password An 8-digit password that meets the Password Rules. 
The factory setting is 12345678.
User Authentication Set to either [ON (MFP)] or [ON (External Server)] (Active Directory).
Encryption Key Set the 20-digit Encryption Key.
Certificate for SSL Register the self-signed certificate for SSL communications.
Management  Function  Choice Calls for setting made by the Service Engineer. For details, contact 
your Service Representative.
CE Password
CE Authentication
HDD
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2.2 Enhancing the Security Function2
Setting the Enhanced Security Mode to [ON] changes the setting values of the following functions.
Function NameFactory SettingWhen Enhanced Security Mode is set to [ON]
Password Rules Invalid Enable (not to be changed)
Prohibited Functions 
When Authentication Er-
rorMode 1 Mode 2 (not to be changed): Three times is set.
* The number of times can be changed to once, twice, 
or three times (twice, four times, or six times for the 
WebDAV Server Password).
Confidential Document 
Access MethodMode 1 Mode 2 (not to be changed) 
* In association with Prohibit Functions When Authenti-
cation Error the method is changed from authentication 
using Secure Print ID and password (Mode 1) to that us-
ing the password with the Secure Print Document first 
narrowed down by Secure Print ID (Mode 2).
Public User Access Restrict Restrict (not to be changed)
User List OFF OFF (not to be changed)
Print Without Authentica-
tionRestrict Restrict (not to be changed)
User Box Admin. Setting Restrict Restrict (not to be changed)
SSL OFF ON (not to be changed)
SSL Encryption Strength AES-256, 
3DES-168, 
RC4-128,
DES-56,
RC4-40AES/3DES (not to be changed to one containing 
strength lower than AES/3DES)
Automatically Obtain Cer-
tificates of S/MIMENo No (not to be changed)
S/MIME Encryption 
Method3DES 3DES (not to be changed to DES or RC-2)
FTP Server ON OFF (not to be changed)
SNMPv1/v2c Read/Write en-
abledOnly Read is enabled (not to be changed)
SNMP v3 Security Level 
and auth/priv-passwordauth/priv-pass-
wordThe security level can be selected from among [auth-
password] and [auth/priv-password].
An 8-digit-or-more auth-password and priv-password 
can both be set.
Print Data Capture Allow Restrict (not to be changed)
Network Setting Clear
(Pagescope Web Con-
nection)Enabled Restrict
Administrator Password 
Change Via Network
(Pagescope Web Con-
nection)Enabled Restrict
Release Time settings 5 min. The setting value should be 5 min. or more (no value less 
than 5 can be set)
Change by the user of 
destination data previ-
ously registered (Address 
Book and Program)Allow Restrict (not to be changed)
Secure Print User Box 
PreviewThumbnail View, 
Detail View, and 
Document De-
tails are enabledOnly Detail View is enabled before password authenti-
cation (Mode 2)
Initialize (Network Set-
tings)Enabled Restrict (not to be changed)
Image Log Transfer Set-
tingsOFF OFF (not to be changed)
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2.2 Enhancing the Security Function2
NOTICE
When Password Rules is set to [ON] the characters and the number of digits used for each password are 
restricted. For details of the Password Rules, see page 1-8.
2.2.1 Items cleared by HDD Format
Following are the items that are cleared by HDD Format.
Whenever HDD Format is executed, be sure to set the Enhanced Security Mode to [ON] again.
2.2.2 Setting the Enhanced Security Mode
0For the procedure to call the Administrator Settings on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0The Enhanced Security Mode is factory-set to [OFF]. Be sure to turn [ON] the Enhanced Security Mode 
so as to enable the security function of the machine.
1Call the Administrator Settings on the display from the control panel.
2Touch [Security Settings]. CS Remote Care Usable Remote device setting disabled
Function NameFactory SettingWhen Enhanced Security Mode is set to [ON]
Items of Data ClearedDescription
Enhanced Security Mode Set to [OFF]
Device certificate
(SSL certificate)Deletes the device certificate (SSL certificate) registered in the machine.
User Authentication Set to [OFF]
Account Track Authentica-
tionSet to [OFF]
Public User AccessSet to [Restrict]
User List Set to [OFF]
Print Without Authentica-
tionSet to [Restrict]
User registration data Deletes all user-related data that has been registered
Account Track registration 
dataDeletes all account track-related data that has been registered
Box registration data/fileDeletes all User Box-related information and files saved in User Box
Secure Print ID/Pass-
word/DocumentDeletes all Secure Print Document-related information and files saved
Destination recipient data 
filesDeletes all destination recipient data including e-mail addresses and tele-
phone numbers
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2.2 Enhancing the Security Function2
3Touch [Enhanced Security Mode].
4Select [ON] to enable the Enhanced Security Mode and touch [OK].
%The following screen appears if the previously required settings are yet to be made by the Admin-
istrator of the machine. Make the necessary settings according to the corresponding set procedure.
%The following screen appears if the previously required settings are yet to be made by the Service 
Engineer. Contact your Service Representative.
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2.2 Enhancing the Security Function2
5Touch [OK].
6Make sure that a message appears prompting you to turn OFF and then ON the main power switch. 
Now, turn OFF and then turn ON the main power switch.
%When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly.
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch 
→ Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
%If the Enhanced Security Mode is properly set to [ON], the following icon appears at the center of 
the User Authentication screen, indicating that the machine is in the Enhanced Security Mode.
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2.3 Preventing Unauthorized Access2
2.3 Preventing Unauthorized Access
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables setting of the operation of Prohibited Functions When 
Authentication Error. The machine then takes a count of the number of unsuccessful accesses to the Admin-
istrator Settings, User Authentication, Account Track, SNMP authentication, WebDAV authentication, Secure 
Print authentication, and User Box authentication to prohibit the authentication operation.
Either [Mode 1] or [Mode 2] can be selected for Prohibited Functions When Authentication Error. The factory 
setting is [Mode 1]. If the Enhanced Security Mode is set to [ON], it is prohibited to change the setting from 
[Mode 2] (check count: three times). It is nonetheless possible to change the check count to select from 
among once, twice, or three times (twice, four times, or six times for the WebDAV authentication). If [Mode 
2] is selected, the Release Time Settings function is enabled. When the Administrator Settings is set into the 
access lock state, the main power switch is turned off and on and, after the lapse of a predetermined period 
of time after the machine is turned on again, the access lock state of the Administrator Settings is canceled. 
The Release Time Settings function allows the period of time, after the lapse of which the access lock state 
of the Administrator Settings is canceled, to be set in the range between 1 and 60 min. The factory setting is 
5 min. For details of each mode, see the table below.
NOTICE
If the access lock state of the Administrator Settings is canceled by the Service Engineer, the setting of the 
Release Time Settings function is not applied.
Setting Prohibited Functions When Authentication Error
0For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-10.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Security Settings screen on the display from the control panel.
2Touch [Security Details].
ModeDescription
Mode 1 If authentication fails, the authentication operation (entry of the 
password) is prohibited for 5 sec.
Mode 2 If authentication fails, the authentication operation (entry of the 
password) is prohibited for 5 sec. The number of times, in which 
authentication fails, is also counted and, when the failure count 
reaches a predetermined value, the authentication operation is 
prohibited and the machine is set into an access lock state.
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2.3 Preventing Unauthorized Access2
3Touch [Prohibited Functions When Authentication Error].
4Touch [Mode 2].
%To change the check count, touch [+] to increase the count or [-] to decrease it.
5Touch [Release Time Settings].
6Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of 
the Administrator Settings is canceled.
%Release Time can be set to any value between 1 min. and 60 min. in 1-min. increments. An input 
data error message appears when any value falling outside the range of 1 to 60 min. is set. Enter 
the correct Release Time.
%In the Enhanced Security Mode, Release Time less than 5 min. cannot be set.
7Touch [OK].
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2.4 Canceling the Operation Prohibited State2
2.4 Canceling the Operation Prohibited State
When access to the machine by the Administrator of the machine through the Administrator Settings from 
the control panel is authenticated, the machine enables the operation of Release Setting performed for can-
celing the state of Prohibited Functions When Authentication Error (access lock state) as a result of unautho-
rized access.
Release Setting clears the unauthorized access check count for all User Authentication, Account Track, 
SNMP authentication, WebDAV authentication, all Secure Print authentication, and all User Box authentica-
tion, resetting it to zero.
Perform the following procedure to cancel the password entry prohibited state.
-Administrator Settings: The operation prohibited state is canceled by the Service Engineer, or after the 
lapse of a predetermined period of time after the main power switch is turned off and on.
-User/Account authentication: Release
-Secure Print authentication: Release
-User Box authentication: Release
-SNMP authentication: Release
-WebDAV authentication: Release
Performing Release Setting
0For the procedure to call the Security Details screen on the display, see steps 1 and 2 of page 2-13.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly.
Here is the sequence, through which the main power switch and sub power switch are turned on and 
off:
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → 
Turn on the sub power switch
1Call the Security Details screen on the display from the control panel.
2Touch [Prohibited Functions When Authentication Error].
3Touch [Release].
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