Konica Minolta bizhub 423 User Manual

							3User Operations
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3.1 User Authentication Function3
3 User Operations
3.1 User Authentication Function
When [ON (MFP)] or [ON (External Server)] (Active Directory) is set for Authentication Method of the Admin-
istrator Settings, the User Authentication function implements authentication of the user of this machine be-
fore he or she actually uses it through the User Password that consists of 8 to 64 digits. During the 
authentication procedure, the User Password entered for the authentication purpose appears as * or ● 
on the display. 
After authentication by a user is successful using the User Name and Password entered from the control pan-
el with the ID & Print Setting function set in the machine, the user can automatically print his or her print data 
saved in the ID & Print User Box. Because printing occurs after user authentication is performed via the con-
trol panel of this machine, it is suitable for printing highly confidential documents.
When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is count-
ed.
NOTICE
If [ON (MFP)] is set for the authentication method and [Pause] is set for a user or account by the Administrator 
of the machine, that particular user or account cannot log onto the machine. For details, contact the Admin-
istrator of the machine.
3.1.1 Performing user authentication

0Save the ID & Print Document through the printer driver on the PC side. As in the ordinary user authen-
tication procedure, enter the User Name and User Password in the printer driver on the PC side and 
then specify [ID & Print]. The password entered is displayed as *. If the User Password does not cor-
respond to the User Name entered, the ID & Print Document is discarded without being saved. Entry of 
a wrong User Password is counted as unauthorized access. If a wrong User Password is entered a pre-
determined number of times (once to three times) or more set by the Administrator of the machine, the 
subsequent authentication operation is an access lock state and it is not possible to transmit the print 
job. As a result, the access lock state disables user authentication attempts from the control panel or 
PageScope Web Connection. To cancel the access lock state, the Administrator of the machine must 
perform the Release Setting. Contact the Administrator of the machine.
0Before operating the machine, the user him/herself should change the User Password from that regis-
tered by the Administrator of the machine. For details of changing the User Password, see page 3-12. 
For details of User Name and User Password, ask the Administrator of the machine.
0If the User Password is changed by the Administrator of the machine during operation of this machine, 
the user him/herself should immediately change the User Password.
0Make absolutely sure that your User Password is not known by any other users.
0Do not leave the machine while you are in the user (account) operation mode. If it is absolutely neces-
sary to leave the machine, be sure first to log off from the user (account) operation mode.
0If any User Name not registered with this machine is authenticated through User Authentication when 
[ON (External Server)] (Active Directory) is set for Authentication Method, the User Name is automati-
cally registered with this machine.
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3.1 User Authentication Function3
1Touch [User Name].
%The following screen appears if any document is stored in the ID & Print User Box.
%The following screen appears if [ID & Print] is selected on the printer driver side and documents are 
stored in the ID & Print User Box even with the ID & Print Setting function not set in the machine.
%The following screen appears if the ID & Print Setting function is set in the machine, because doc-
uments are stored in the ID & Print User Box even if [Print] is selected on the printer driver side.
2Enter the User Name from the keyboard or keypad.
%Press the [C] or touch [Undo] to clear the value entered.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
3Touch [OK].
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3.1 User Authentication Function3
4Touch [Password].
5Enter the 8-to-64-digit User Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 4.
6Touch [OK].
7Press [Access] or touch [Login]. If a document is stored in the ID & Print User Box, select the desired 
login method.
%If a wrong User Name is entered, a message that tells that the authentication has failed appears. 
Enter the correct User Name.
%If a wrong User Password is entered, a message that tells that the authentication has failed appears. 
Enter the correct User Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as 
unauthorized access. If a wrong User Password for the corresponding User Name entered is en-
tered a predetermined number of times (once to three times) or more set by the Administrator of the 
machine, a message appears that tells that authentication has not been successful for any subse-
quent operation for authentication. The machine is then set into an access lock state, rejecting any 
more logon attempts. To cancel the access lock state, the Administrator of the machine must per-
form the Release Setting. Contact the Administrator of the machine.
%If there are two ore more ID & Print Documents are involved, all of them will be printed. To select 
and print only a desired document, select [Access] or [Login] and select the desired document from 
Login MethodDescription
[Begin Printing] Prints only the ID & Print Document of the corresponding user. The 
user operation mode screen is not called to the screen.
[Print & Login] The user operation mode screen is called to the screen after the ID 
& Print Document of the corresponding user is printed.
[Access] or [Login] If [Access] or [Login] is selected, only the ordinary login procedure is 
applicable and no ID & Print Documents are printed.
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3.1 User Authentication Function3
those in the ID & Print User Box. For the detailed procedure to access the ID & Print Document, see 
page 3-10.
%Go to step 15 if User Authentication only has been set, or Synchronize has been set for Synchro-
nize User Authentication & Account Track.
8Touch [Account Name].
9Enter the Account Name from the keyboard or keypad.
%Press the [C] or touch [Undo] to clear the value entered.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
10Touch [OK].
11Touch [Password].
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3.1 User Authentication Function3
12Enter the 8-digit Account Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 11.
13Touch [OK].
14Press [Access] or touch [Login]. If documents are stored in the ID & Print User Box, the login method 
selected in step 7 will appear. Select the login method displayed on the screen.
%If a wrong Account Name is entered, a message that tells that the authentication has failed appears. 
Enter the correct Account Name.
%If a wrong Account Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct Account Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong Account Password is counted as 
unauthorized access. If a wrong Account Password for the corresponding Account Name entered 
is entered a predetermined number of times (once to three times) or more set by the Administrator 
of the machine, a message appears that tells that authentication has not been successful for any 
subsequent operation for authentication. The machine is then set into an access lock state, rejecting 
any more logon attempts. To cancel the access lock state, the Administrator of the machine must 
perform the Release Setting. Contact the Administrator of the machine.
15Pressing the [Access] key will show the following screen. 
To log off, select [Log off].
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3.1 User Authentication Function3
%The following screen appears if Account Track has been set.
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3.1 User Authentication Function3

0Do not leave the machine while you are in the user (account) operation mode. If it is absolutely neces-
sary to leave the machine, be sure first to log off from the user (account) operation mode.
0If any User Name not registered with this machine is authenticated through User Authentication when 
[ON (External Server)] (Active Directory) is set for Authentication Method, the User Name is automati-
cally registered with this machine.
1Start the Web browser.
2Enter the IP address of the machine in the address bar.
3Press the [Enter] key to start PageScope Web Connection.
4Click the Registered User radio button and enter the User Name and User Password.
%If Account Track has been set, enter the User Name, User Password, Account Name, and Account 
Password.
%If Synchronize has been set for Synchronize User Authentication & Account Track, successful 
authentication results from simply entering the User Name and User Password.
5Click [Login].
%If a wrong User Password or Account Password is entered, a message that tells that the authenti-
cation has failed appears. Enter the correct User Password or Account Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User/Account Password is count-
ed as unauthorized access. If a wrong User/Account Password for the corresponding User/Account 
Name entered is entered a predetermined number of times (once to three times) or more set by the 
Administrator of the machine, a message appears that tells that authentication has not been suc-
cessful for any subsequent operation for authentication. The machine is then set into an access lock 
state, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the 
machine must perform the Release Setting. Contact the Administrator of the machine.
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3.1 User Authentication Function3
6Clicking [Logout] will show the following screen. 
Click [OK] to log off from the user operation mode.
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3.1 User Authentication Function3
3.1.2 Accessing the ID & Print Document
If a user, whose document is stored in the ID & Print User Box, is authenticated by [Access] or [Login], he or 
she can gain access to the document in the ID & Print User Box.
0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Perform the user authentication procedure from the control panel and login procedure through [Access] 
or [Login].
2Press the [Box] key.
3Touch the [System User Box] tab.
4Select [ID & Print User Box] and touch [Use/File].
5Select the desired ID & Print Document and press the [Start] key or touch [Print].
%To delete ID & Print Document, select the specific document from the [Filing Settings] tab and press 
[Delete].
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