Konica Minolta bizhub 423 User Manual

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4.2 PageScope Box Operator4
4.2.3 Changing the User Box properties (user attributes, account attributes)
0For the procedure to access the User Box, see steps 1 through 4 of page 4-21.
0Do not leave the site while you are gaining access to the machine through PageScope Box Operator. If 
it is absolutely necessary to leave the site, be sure first to log off from the PageScope Box Operator.
1Access the User Box through PageScope Box Operator.
2Select the icon of the desired User Box.
3From the [File] menu, select [Property], or right-click to select [Property].
4Make the necessary settings.
%To change the owner of the User Box, enter the user name that has been registered with this ma-
chine as a user for a Personal User Box and that has been registered with this machine as an ac-
count for a Group User Box.
%If the User Box Type has been changed to [Public], be sure to set a User Box Password that meets 
the requirements of the Password Rules.
%To set the User Box Password, perform steps 7 through 9.
5Click [OK].
%If a User Box Password has been set, the password confirmation screen appears. Then, enter the 
currently set 8-digit User Box Password and click [OK].
%If User Box Type is changed from Personal or Group to Public and if the User Box Password 
set for the Personal or Group User Box before this change does not meet the requirements of the 
Password Rules, a message appears that tells that the User Box Password is illegal. When [OK] is 
then clicked, a password confirmation screen appears. Now, click [Cancel] and set a User Box 
Password that meets the requirements of the Password Rules. For the procedure to change the 
User Box Password, see steps 7 through 9. For details of the Password Rules, see page 1-8.
%If a wrong User Box Password is entered, a message that tells that the User Box Password does 
not match appears. Enter the correct User Box Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Box Password is counted 
as unauthorized access. If a wrong User Box Password is entered a predetermined number of times 
(once to three times) or more set by the Administrator of the machine, a message appears that tells 
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4.2 PageScope Box Operator4
that authentication has not been successful for any subsequent operation for authentication. The 
machine is then set into an access lock state, rejecting any more logon attempts. To cancel the ac-
cess lock state, the Administrator of the machine must perform the Release Setting. Contact the 
Administrator of the machine.
%If the Save box password until disconnected check box has been selected, the User Box Pass-
word entered is stored in the PC being used. If you do not want the User Box Password stored, clear 
the Save box password until disconnected check box.
6Select [Property] from the [File] menu or right-click to select [Property].
7Click [Change Password].
8Enter the User Box Password.
9Click [OK].
%When [OK] is clicked, the password confirmation screen of step 5 appears. Enter the 8-digit User 
Box Password, which was set before the change of the password, and click [OK].
%If the User Box Type is changed to [Public], set a User Box Password that meets the requirements 
of the Password Rules. For details of the Password Rules, see page 1-8
.
%If the entered User Box Password does not match, a message that tells that the User Box Password 
does not match appears. Enter the correct User Box Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Box Password is counted 
as unauthorized access. If a wrong User Box Password is entered a predetermined number of times 
(once to three times) or more set by the Administrator of the machine, a message appears that tells 
that authentication has not been successful for any subsequent operation for authentication. The 
machine is then set into an access lock state, rejecting any more logon attempts. To cancel the ac-
cess lock state, the Administrator of the machine must perform the Release Setting. Contact the 
Administrator of the machine.
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4.2 PageScope Box Operator4
4.2.4 Accessing the User Box file
0For the procedure to access the User Box, see steps 1 through 4 of page 4-21.
0Do not leave the site while you are gaining access to the machine through PageScope Box Operator. If 
it is absolutely necessary to leave the site, be sure first to log off from the PageScope Box Operator.
1Access the User Box through PageScope Box Operator.
2Select the desired file.
3Select the desired function.
Different functions can be operated depending on the file format.
Study the following table for the relationship between the file format and operable functions.
%The file saved in the User Box may be saved in your PC from PageScope Box Operator through 
drag-&-drop.
File formatOperable functions
PDF Icon display, thumbnail display, detail display, opening in a specific applica-
tion, file acquisition, file name change, file deletion, copy to another User Box, 
move to another User Box, copy to another Folder, move to another Folder Compact PDF
JPEG Icon display, thumbnail display, detail display, opening in a specific applica-
tion, opening in Box Operator viewer, file acquisition, file name change, file de-
letion, copy to another User Box, move to another User Box, copy to another 
Folder, move to another Folder TIFF
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4.3 HDD TWAIN driver4
4.3 HDD TWAIN driver
The HDD TWAIN driver, which is to be installed in the PC of a general user, is a TWAIN driver used exclusively 
for allowing the HDD of this machine to be recognized as a TWAIN device.
The HDD TWAIN driver is a utility function for downloading document data stored in the User Box in the scan 
or fax mode in the image processing application of the PC.
When an attempt is made to gain access to the machine through the HDD TWAIN driver, the user is authen-
ticated to be an authorized user by using an 8-to-64-digit User Password and an 8-digit User Box Password. 
During the authentication procedure, the User Password entered for the authentication purpose appears as 
* on the display. When the Enhanced Security Mode is set to [ON], the number of times in which authenti-
cation fails is counted.
Accessing from the HDD TWAIN driver
0Do not leave the site while you are gaining access to the machine through the HDD TWAIN driver. If it 
is absolutely necessary to leave the site, be sure first to log off from the HDD TWAIN driver.
1Start the image processing application.
2From the [File] menu, click [Read], and then select [KONICA MINOLTA HDD TWAIN Ver.3].
3Select this machine and click [Connect].
4Select the Login as the Registered User radio button and enter the User Name and the 8-to-64-digit 
User Password.
%If [ON (External Server)] is set for the authentication method, enter the desired external server.
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4.3 HDD TWAIN driver4
5Click [OK].
%If a wrong User Password is entered, a message that tells that the authentication has failed appears. 
Enter the correct User Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as 
unauthorized access. If a wrong User Password is entered a predetermined number of times (once 
to three times) or more set by the Administrator of the machine, a message appears that tells that 
authentication has not been successful for any subsequent operation for authentication. The ma-
chine is then set into an access lock state, rejecting any more logon attempts. To cancel the access 
lock state, the Administrator of the machine must perform the Release Setting. Contact the Admin-
istrator of the machine.
%If [ON (External Server)] (Active Directory) is set for the authentication method and if user authenti-
cation is successful, the User Name not registered in the machine is automatically registered.
6Enter the desired Box No. and 8-digit Box Password.
7Click [OK].
%If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as 
unauthorized access. If a wrong User Password is entered a predetermined number of times (once 
to three times) or more set by the Administrator of the machine, a message appears that tells that 
authentication has not been successful for any subsequent operation for authentication. The ma-
chine is then set into an access lock state, rejecting any more logon attempts. To cancel the access 
lock state, the Administrator of the machine must perform the Release Setting. Contact the Admin-
istrator of the machine.
8Select the desired document data and click [Read].
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4.4 PageScope Direct Print4
4.4 PageScope Direct Print
PageScope Direct Print is an application that allows a PDF file or a TIFF file to be directly transmitted to, and 
printed on, the printer.
It permits printing of data through drag and drop to the desktop icon and using the context (right-click) menu 
of Windows, and automatic printing of data using a hot folder. The application also allows two or more dif-
ferent print job setups to be registered.
When data is to be printed through PageScope Direct Print, the user is authenticated to be an authorized user 
by using an 8-to-64-digit User Password or Account Password. When the Enhanced Security Mode is set to 
[ON], the number of times in which authentication fails is counted.
Printing through PageScope Direct Print
0If the Edit Authentication/Account Track for each drag-and-drop printing check box is not selected 
on the PageScope Direct Print main screen, no authentication screen appears for drag-and-drop print-
ing. Select the Edit Authentication/Account Track for each drag-and-drop printing check box when 
using PageScope Direct Print.
1Drag and drop the desired file to the PageScope Direct Print shortcut.
%Right-click the desired file. PageScope Direct Print can be selected from the menu that will then be 
displayed.
2Select the Use User Authentication check box and the Recipient User radio button.
3Enter the User Name and the 8-to-64-digit User Password that have been registered in the machine.
%If [ON (External Server)] is set for the authentication method, select the desired external server.
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4.4 PageScope Direct Print4
4To enable Account Track, click the [Use Account Track] check box.
5Enter the Account Name and 8-to-64-digit Account Password registered with the machine.
6Click [OK].
%If a wrong User Password or Account Password is entered, the specified file is erased as an error 
from the machine without being printed. Enter the correct User Password or Account Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password or Account Pass-
word is counted as unauthorized access. If a wrong User Password or Account Password is entered 
a predetermined number of times (once to three times) or more set by the Administrator of the ma-
chine, the machine is then set into an access lock state, rejecting any more logon attempts. To can-
cel the access lock state, the Administrator of the machine must perform the Release Setting. 
Contact the Administrator of the machine.
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4.5 HDD Backup Utility4
4.5 HDD Backup Utility
The HDD Backup Utility, which is to be installed in the PC of the Administrator of the machine, is application 
software used exclusively for accessing the HDD in this machine.
The HDD Backup Utility functions performed by the Administrator of the machine allow the image data saved 
in the HDD of the machine to be backed up and restored. It is not possible to open directly the backup data.
To gain access to the machine from the HDD Backup Utility, the user is authenticated to be an authorized 
Administrator by using an 8-digit Administrator Password. The Administrator Password entered during the 
authentication procedure is displayed as *. When the Enhanced Security mode is set to [ON], the number 
of times in which authentication fails is counted.
NOTICE
Make sure that none of the general users of the machine will know the Administrator Password.
If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Tech-
nical Representative.
4.5.1 Backup
0In Backup, neither the Administrator Password nor CE Password is backed up.
1Start the HDD Backup Utility.
2Select this machine and click [Backup].
3Enter the 8-digit Administrator Password registered in the machine in the Administrator password 
box.
%If the Save the administrator password check box is selected, the Administrator Password en-
tered is stored in the PC being used. If you do not want the Administrator Password stored, clear 
the Save the administrator password check box.
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4.5 HDD Backup Utility4
4Click [Next].
%If a wrong Administrator Password is entered, a message that tells that the Administrator Password 
does not match appears. Enter the correct Administrator Password.
%If the Enhanced Security mode is set to [ON], entry of a wrong password is counted as unauthorized 
access. If a wrong Administrator Password is entered a predetermined number of times (once to 
three times) or more set by the Administrator of the machine, a message appears that tells that the 
machine accepts no more Administrator Passwords because of unauthorized access for any sub-
sequent entry of the Administrator Password. The machine is then set into an access lock state. To 
cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then 
turn on, the main power switch of the machine. If the main power switch is turned off and on, the 
access lock state is canceled after the lapse of time set for [Release Time Settings]. When the main 
power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. If 
there is no wait period between turning the main power switch off, then on again, the machine may 
not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
5From Backup media, select the check box of the desired media and click [Next].
6Click [Browse] and specify the destination, in which the backup folder is to be saved.
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4.5 HDD Backup Utility4
7Type a backup folder name that consists of 1 to 50 characters in the Backup folder name text box 
and click [Next].
8To set a password for the backup file, select the corresponding check box and type a password that 
consists of 1 to 64 digits in the box for Password for backup file and Password for backup file (con-
firmation) and then click [Next].
9Check the data that has been set and click [Start].
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