Konica Minolta bizhub 423 User Manual

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3.1 User Authentication Function3
6To delete the document from the Box after the printing, select [Print & Delete]. To leave the document 
as is, select [Print].
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3.2 Change Password Function3
3.2 Change Password Function
When [ON (MFP)] is set for Authentication Method of User Authentication, the machine permits each of all 
users who have been authenticated through User Authentication to change his or her User Password.
The User Password entered is displayed as * or ●.
Performing Change Password

0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Log on to the user operation mode through User Authentication from the control panel.
2Press the [Utility/Counter] key.
3Touch [User Settings].
4Touch [Change Password].
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3.2 Change Password Function3
5Enter the currently registered 8-digit-or-more User Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the previous screen.
6Touch [OK].
%If a wrong User Password is entered, a message that tells that the User Password does not match 
appears. Enter the correct User Password.
%If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as 
unauthorized access. If the current password is mistakenly entered a predetermined number of 
times (once to three times) or more set by the Administrator of the machine, the user authentication 
screen will reappear. A message then appears that tells that authentication has not been successful 
for any subsequent operation for authentication. The machine is now set into an access lock state, 
rejecting any more logon attempts. To cancel the access lock state, the Administrator of the ma-
chine must perform the Release Setting. Contact the Administrator of the machine.
7From the keyboard or keypad, enter the new User Password that can consist of 8 to 64 digits.
To prevent entry of a wrong password, enter the password again in [Password Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 4.
8Touch [OK].
%If the entered User Password does not meet the requirements of the Password Rules, a message 
that tells that the entered User Password cannot be used appears. Enter the correct User Password. 
For details of the Password Rules, see page 1-8.
%If the entered User Password does not match, a message that tells that the User Password does 
not match appears. Enter the correct User Password.
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3.2 Change Password Function3

0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
1Log on to the user operation mode through User Authentication from the PageScope Web Connection.
2Click [Change User Password] of the Information menu or [Change Password].
3Enter the currently registered User Password and a new User Password. Then, to make sure that you 
have entered the correct new password, enter the new User Password once again.
4Click [OK].
%If a wrong User Password is entered in the Current Password box, a message that tells that the 
User Password does not match appears. Enter the correct User Password.
%If the entered User Password in the New Password box does not meet the requirements of the 
Password Rules, a message that tells that the entered User Password cannot be used appears. En-
ter the correct User Password. For details of the Password Rules, see page 1-8.
%If the entered User Password in the New Password box and Retype New Password box does 
not match, a message that tells that the User Password does not match appears. Enter the correct 
User Password.
5Click [OK].
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3.3 Secure Print Function3
3.3 Secure Print Function
The Secure Print function allows a Secure Print Document specified by a corresponding password from the 
PC to be used in the condition saved in the machine.
To access a Secure Print Document, authentication is performed through an 8-digit password that verifies an 
authenticated user of the Secure Print Document. The password entered is displayed as *. When the En-
hanced Security Mode is set to [ON], the number of times in which authentication fails is counted.
Accessing the Secure Print Document
0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
0When the Enhanced Security Mode is set to [ON], go through User Authentication by entering the User 
Name and User Password registered in the machine through the printer driver of the PC. The password 
entered is displayed as *. If the User Password does not correspond to the User Name entered, the 
Secure Print Job is discarded without being saved. Entry of a wrong User Password is counted as un-
authorized access. If a wrong User Password is entered a predetermined number of times (once to 
three times) or more set by the Administrator of the machine, the subsequent authentication operation 
is an access lock state and it is not possible to transmit the print job. As a result, the access lock state 
disables user authentication attempts from the control panel or PageScope Web Connection. To cancel 
the access lock state, the Administrator of the machine must perform the Release Setting. Contact the 
Administrator of the machine.
0Enter the Secure Print ID and password through the printer driver on the PC side. The password entered 
is displayed as *.
0The Secure Print password must consist of 8 digits and meet the requirements of the Password Rules. 
Any Secure Print Document, the password for which does not meet the requirements of Password 
Rules, will not be saved in the machine. For details of the Password Rules, see page 1-8.
1Log on to the user operation mode through User Authentication from the control panel.
2Press the [Box] key.
3Touch the [System User Box] tab.
4Select [Secure Document User Box] and touch [Use/File].
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3.3 Secure Print Function3
5Enter the Secure Print ID that consists of up to 16 digits from the keyboard or keypad.
%For the Secure Print ID, enter the one that has been set on the printer driver side.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 4.
6Touch [OK].
%If a wrong Secure Print ID is entered, the desired Secure Print Document will not be displayed. Enter 
the correct Secure Print ID.
7Select the desired Secure Print Document and touch [Enter Password].
%Two or more Secure Print Documents can be selected at the same time.
%Touching [Select All] will select all Secure Print Documents having the same ID shown in the list.
8Enter the 8-digit Secure Print Password from the keyboard or keypad.
%The machine rejects any Secure Print Password that consists of less than 8 digits.
%For the Secure Print Password, enter the 8-digit one set on the printer driver side.
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3.3 Secure Print Function3
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 7.
9Touch [OK].
%If a wrong Secure Print Password is entered, a message that tells that the authentication has failed 
appears. Enter the correct Secure Print Password.
%If two or more Secure Print Documents have been selected in step 7, the machine counts as unau-
thorized access any Secure Print Document, the Secure Print Password of which is a mismatch.
%If the Enhanced Security Mode is set to [ON], entry of a wrong Secure Print Password is counted as 
unauthorized access. If a wrong Secure Print Password is entered a predetermined number of times 
(once to three times) or more set by the Administrator of the machine, a message appears that tells 
that authentication has not been successful for any subsequent operation for authentication. The 
machine is then set into an access lock state, disabling access to the Secure Print Document. To 
cancel the access lock state, the Administrator of the machine must perform the Release Setting. 
Contact the Administrator of the machine.
10Select the desired Secure Print Document and touch [Print].
11Check the details of the document and press the [Start] key or touch [Start].
%If two or more Secure Print Documents, each having an identical Secure Print ID and Secure Print 
Password, have been saved, multiple Secure Print Documents can be printed at once.
%Touch [Cancel] to go back to the screen shown in step 10.
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3.4 User Box Function3
3.4 User Box Function
For all users who have been authenticated through User/Account Authentication, the machine enables the 
operation of registering and changing the User Box. It also enables the operation of acquiring or printing im-
age files saved in the User Box and sending of S/MIME encrypted image files.
User Box creates a User Box in the HDD as a space for storing an image file. User Box is available in three 
different types: Personal User Box which only the user who has logged on through User Authentication can 
use; Public User Box that is shared among two or more users who have previously registered; and Group 
User Box that can be used by the user who has logged on through Account Authentication. Up to 1,000 User 
Boxes can be registered.
A user who accesses the Personal User Box or Public User Box or Group User Box is authenticated through 
an 8-digit User Box Password. The password entered for the authentication purpose appears as * or ● 
on the display.
When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is count-
ed.
Reference
-If a document is saved in the Copy mode, Fax/Scan mode, User Box mode, or from an external memory 
or Bluetooth terminal by specifying a User Box number that has not been registered, the Personal User 
Box owned by the user who logged on through User Authentication is automatically registered.
-To use the external memory function and Bluetooth function, settings must be made by the Adminis-
trator of the machine. For details, contact the Administrator of the machine.
-If Account Track has not been enabled, Group User Box cannot be created.
3.4.1 Setting the User Box

0For the logon procedure, see page 3-2.
0Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave 
the machine, be sure first to log off from the user operation mode.
0For the procedure to change the User Box setting, see page 3-24.
1Log on to the user operation mode through User Authentication from the control panel.
2Press the [Utility/Counter] key.
3Touch [One-Touch/User Box Registration].
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3.4 User Box Function3
4Touch [Create User Box].
5Touch [Public/Personal User Box].
6Touch [New].
7Select the User Box type.
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3.4 User Box Function3
%When [Personal] is selected, [Change Owner] is displayed. Then, select the desired owner name.
%When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account 
name.
8Touch [Password].
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