HP Photosmart Premium C309 User Manual

							10 Fax
•Send a fax
•
Receive a fax
Related topics
•
Set up the HP Photosmart for faxing
Send a fax
▲Do one of the following:
Fax photo
a. Load original.
❑Lift lid on product.
❑Load original print side down on right front corner of glass.
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							❑Close lid.
b. Press Start Fax and wait for tone.
c. Enter number.
Fax 1–sided document
a. Load original.
❑Remove any staples or clips from the original document.
❑Slide original with print side up into document feeder tray until the product detects the pages.
❑Slide paper-width guide inward until it stops at edge of paper.
b. Press Start Fax and wait for tone.
c. Enter number.
Fax 2–sided document
a. Load original.
❑Remove any staples or clips from the original document.
❑Slide original with print side up into document feeder tray until the product detects the pages.
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							❑Slide paper-width guide inward until it stops at edge of paper.
b. Specify 2-sided option.
❑Press 2-Sided on control panel.
❑Highlight Fax Send and press OK.
❑Highlight 2-Sided Original and press OK.
c. Press Start Fax and wait for tone.
d. Enter number.
Alternate methods of faxing
•
Initiate a fax from your phone
•
Send a fax to multiple recipients
•
Schedule a fax to send later
•
Set up and use speed dial
Initiate a fax from your phone
Sending a fax manually allows you to make a phone call and talk with the recipient before you send the fax. This is
useful if you want to inform the recipient that you are going to send them a fax before sending it. When you send a
fax manually, you can hear the dial tones, telephone prompts, or other sounds through the handset on your
telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer the phone, or the fax
machine might take the call. If a person answers the phone, you can speak with the recipient before sending the
fax. If a fax machine answers the call, you can send the fax directly to the fax machine when you hear the fax tones
from the receiving fax machine.
To send a fax manually from a connected phone
1.Load your originals print side up into the document feeder tray.
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							NOTE:This feature is not supported if you load your originals on the glass. You must load your originals
in the document feeder tray.
2.Dial the number by using the keypad on the phone that is connected to the HP Photosmart.
NOTE:Do not use the keypad on the control panel of the HP Photosmart. You must use the keypad on
your phone to dial the recipients number.
3.If the recipient answers the telephone, you can engage in a conversation before sending your fax.
NOTE:If a fax machine answers the call, you will hear fax tones from the receiving fax machine. Proceed
to the next step to transmit the fax.
4.Once you are ready to send the fax, press Start Fax.
If you were speaking with the recipient before sending the fax, inform the recipient that they should press Start
on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want
to continue speaking with the recipient, remain on the line until the fax transmission is complete.
Send a fax to multiple recipients
You can send a fax to multiple recipients without first setting up a group speed dial.
NOTE:The list of recipients you specify for this fax is not saved and only works for sending faxes in black. If
you intend to send other faxes to the same recipient list, you should create a group speed dial list.
To broadcast a fax to multiple recipients from the control panel
1.Press OK when Fax is highlighted on the Home Screen.
2.Press the Menu button to select Fax Menu.
3.Press the down arrow button to highlight Broadcast Fax, and then press OK.
4.Press OK, and then enter the fax number by using the keypad, or press the down arrow button to access speed
dials.
NOTE:You can add up to 20 individual fax numbers.
5.Press Start Fax.
6.When prompted, load your originals print side up and top first in the center of the document feeder tray.
7.Press Start Fax again.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables you to send a black-and-
white fax late in the evening, when phone lines are not as busy or phone rates are lower, for example. The
HP Photosmart automatically sends your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes normally, however, while a fax
is scheduled.
NOTE:You cannot schedule a color fax due to memory limitations.
To schedule a fax from the control panel
1.Load your originals print side up into the document feeder tray.
2.Press OK when Fax is highlighted on the Home Screen.
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							3.Press the Menu button to select Fax Menu.
4.Press the down arrow button to Send Fax Later, and then press OK.
5.Enter the send time by using the numeric keypad, and then press OK. If prompted, press 1 for AM, or 2 for
PM.
6.Enter the fax number by using the keypad.
7.Press Start Fax.
The HP Photosmart scans all pages and the scheduled time appears on the display. The HP Photosmart sends
the fax at the scheduled time.
To cancel a scheduled fax
1.Press OK when Fax is highlighted on the Home Screen.
2.Press the Menu button to select Fax Menu.
3.Press the down arrow button to highlight Send Fax Later, and then press OK.
4.Press the down arrow button to highlight Cancel scheduled fax, and then press OK.
NOTE:You can also cancel the scheduled fax by pressing Cancel on the control panel when the Send Fax
Later message is visible on the display.
Set up and use speed dial
You can quickly send a black-and-white or color fax from the HP Photosmart using speed dials. This section provides
instructions for sending the fax in black and white.
To create speed dial entries from the control panel
1.Press Setup.
2.Press the down arrow button to highlight Speed Dial Setup, and then press OK.
3.Press the down arrow button to highlight Individual Speed Dial, and then press OK.
4.Press the down arrow button to select the displayed speed dial entry. You can also press the down arrow button
to highlight a different unassigned entry, and then press OK.
5.Enter the fax number for the speed dial entry by using the numeric keypad, and then press OK.
TIP:To add a pause in the fax number you are entering, press the up arrow button. A dash (-) appears on
the display.
The visual keyboard appears on the display.
6.Use the visual keyboard to enter the name. When you are finished, highlight Done on the visual keyboard, and
then press OK.
7.Press OK if you want to set up another number.
To send a fax using speed dials from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a single-page fax, such as a
photograph, you can also load your original print side down on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the document feeder tray. You
cannot fax a multiple-page document from the glass.
2.Press OK when Fax is highlighted on the Home screen.
Set up and use speed dial 83
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							3.Press the down arrow button to access speed dials.
4.Press the down arrow button until the appropriate speed dial entry is highlighted, or enter the speed dial code
by using the keypad on the control panel.
Press OK.
5.Press Start Fax.
•If the device detects an original loaded in the automatic document feeder, the HP Photosmart sends
the document to the number you entered.
•If the device does not detect an original loaded in the automatic document feeder, the Feeder
Empty prompt appears. Make sure your original is loaded print side down on the glass, and then press the
dwon arrow button to highlight Fax original from scanner glass, and press OK.
TIP:If the recipient reports issues with the quality of the fax you sent, you can try changing the resolution
or contrast of your fax.
Receive a fax
When you are on the phone, the person you are speaking with can send you a fax while you are still connected.
This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.
You can receive faxes manually from a phone that is:
•Directly connected to the HP Photosmart (on the 2-EXT port)
•On the same phone line, but not directly connected to the HP Photosmart
To receive a fax manually
1.Make sure the product is turned on and you have paper loaded in the input tray.
2.Remove any originals from the document feeder tray.
3.Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the product
answers. Or, turn off the Auto Answer setting so that the product does not automatically answer incoming calls.
4.If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.
5.When you hear fax tones from a sending fax machine, do the following:
a. Press Start Fax on the control panel.
b. When prompted, press the down arrow button to highlight Receive Fax Manually, and then press OK.
6.After the product begins to receive the fax, you can hang up the phone or remain on the line. The phone line is
silent during fax transmission.
Related topics
•
Stop the current job
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							11 Save photos
•Save photos to your computer
•
Back up photos to a USB storage device
Save photos to your computer
To save photos
1.Insert memory.
1Memory Stick, Memory Stick Pro, Memory Stick Select, Memory Stick Magic Gate, Memory Stick Duo or Pro Duo
(adapter optional), Memory Stick Pro-HG Duo (adapter optional), or Memory Stick Micro (adapter required)
2MultiMediaCard (MMC), MMC Plus, Secure MultiMedia Card, MMC Mobile (RS-MMC; adapter required), Secure Digital
(SD), Secure Digital Mini (adapter required), Secure Digital High Capacity (SDHC), TransFlash MicroSD Card (adapter
required), or xD-Picture card
3CompactFlash (CF) types I and II
4Front USB port/Pictbridge: For digital cameras and removable drives
2.Save photos.
▲Highlight Save and press OK.
NOTE: If product is network-connected, a list of available computers appears. Select computer to which
you want to transfer photos, and then continue to next step.
3.Follow Prompts.
▲Follow onscreen prompts on computer to save photos to computer.
Related topics
•
Stop the current job
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							Back up photos to a USB storage device
To back up photos
1.Insert memory.
a. Insert a memory card into appropriate slot on product.
1Memory Stick, Memory Stick Pro, Memory Stick Select, Memory Stick Magic Gate, Memory Stick Duo or Pro Duo
(adapter optional), Memory Stick Pro-HG Duo (adapter optional), or Memory Stick Micro (adapter required)
2MultiMediaCard (MMC), MMC Plus, Secure MultiMedia Card, MMC Mobile (RS-MMC; adapter required), Secure
Digital (SD), Secure Digital Mini (adapter required), Secure Digital High Capacity (SDHC), TransFlash MicroSD
Card (adapter required), or xD-Picture card
3CompactFlash (CF) types I and II
4Front USB port/Pictbridge: For digital cameras and removable drives
b. When photo light stops flashing, connect a storage device to the front USB port.
2.Save photos.
▲Highlight Yes, back up Memory Card to storage device. and press OK.
3.Remove memory.
Related topics
•
Stop the current job
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							12 Work with cartridges
•Check the estimated ink levels
•
Order ink supplies
•
Replace the cartridges
•
Cartridge warranty information
Check the estimated ink levels
You can easily check the ink supply level to determine how soon you might need to replace a cartridge. The ink
supply level shows an estimate of the amount of ink remaining in the cartridges.
NOTE: 1If you have installed a refilled or remanufactured cartridge, or a cartridge that has been used in another
printer, the ink level indicator might be inaccurate or unavailable.
NOTE: 2Ink level warnings and indicators provide estimates for planning purposes only. When you receive a
low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays.
You do not have to replace the cartridges until the print quality is unacceptable.
NOTE: 3Ink from the cartridges is used in the printing process in a number of different ways, including in the
initialization process, which prepares the product and cartridges for printing, and in printhead servicing, which
keeps print nozzles clear and ink flowing smoothly. In addition, some residual ink is left in the cartridge after it
is used. For more information, see 
www.hp.com/go/inkusage.
To check the ink levels from the control panel
1.Press Setup.
2.Press the down arrow button to highlight Tools, and then press OK.
3.Press the down arrow button to highlight Display Estimated Ink Levels, and then press OK.
The product displays a gauge that shows the estimated ink levels of all cartridges installed.
4.Press any button to return to the Tools menu.
To check the ink levels from the HP Photosmart Software
1.In the HP Solution Center, click Settings, point to Print Settings, and then click Printer Toolbox.
NOTE:You can also open the Printer Toolbox from the Print Properties dialog box. In the Print
Properties dialog box, click the Features tab, and then click the Printer Services button.
The Printer Toolbox appears.
2.Click the Estimated Ink Level tab.
The estimated ink levels for the ink cartridges appear.
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							Related topics
•
Order ink supplies
Order ink supplies
HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested with HP printers
to help you easily produce great results, time after time.
For a list of cartridge numbers, see the documentation that came with the HP Photosmart. You can also use the
software that came with the HP Photosmart to find out the reorder number for all the cartridges. You can order
cartridges online from the HP Web site. Additionally, you can contact a local HP reseller to find out the correct
cartridge reorder numbers for your product and purchase cartridges.
To order genuine HP supplies for the HP Photosmart, go to 
www.hp.com/buy/supplies. If prompted, choose your
country/region, follow the prompts to select your product, and then click one of the shopping links on the page.
NOTE:Ordering cartridges online is not supported in all countries/regions. If it is not supported in your country/
region, contact a local HP reseller for information about purchasing cartridges.
To order HP printing supplies through the HP Photosmart Software
1.On the File menu in your software application, click Print.
2.Make sure the product is the selected printer.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer Setup,
Printer, or Preferences.
4.Click the Features tab, and then click the Printer Services button.
5.Click the Estimated Ink Levels tab.
6.Click Ink Cartridge Ordering Information.
The ink cartridge reorder numbers appear.
7.Click Order Online.
HP sends detailed printer information, including model number, serial number, and ink supply levels, to an
authorized online reseller. The supplies you need are preselected; you can change quantities, add or remove
items, and then check out.
Replace the cartridges
To replace the cartridges
1.Check that power is on.
2.Remove cartridge.
a. Open the cartridge access door by lifting the blue access handles on the side of the product, until the door
locks into place.
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