HP Officejet J5780 User Manual

							This section contains the following topics:
•
Set up individual speed dial entries
•
Set up group speed dial entries
•
Delete speed dial entries
•
Print the speed dial list
Set up individual speed dial entries
You can create speed dial entries for fax numbers that you use frequently. If necessary,
you can also edit the name or fax number of a speed dial entry you have already created.
TIP:You can include individual speed dial entries in a group speed dial entry. This
enables you to send a fax to a group of people at one time. (The maximum number
of individual speed dial entries allowed in a group speed dial entry varies by model.)
This section contains the following topics:
•
Create individual speed dial entries
•
Update individual speed dial entries
Create individual speed dial entries
You can create speed dial entries from the control panel or from your computer by using
the software that you installed with the HP All-in-One.
To create speed dial entries from the control panel
1.Press Setup.
2.Press 3, and then press 1.
This selects Speed Dial Setup and then selects Individual Speed Dial.
The first unassigned speed dial entry appears on the display.
3.Press OK to select the displayed speed dial entry. You can also press 
 or  to select
an empty entry, and then press OK.
4.Enter the fax number to assign to that entry, and then press OK.
5.Enter the name, and then press OK.
6.Press 1 if you want to set up another number, or press 2 if you are finished creating
speed dial entries.
Related topics
Text and symbols
Update individual speed dial entries
You can edit the name or fax number in a speed dial entry from the control panel or from
your computer by using the software that you installed with the HP All-in-One.
To update a speed dial entry from the control panel
1.Press Setup.
2.Press 3, and then press 1.
This selects Speed Dial Setup and then selects Individual Speed Dial.
Fax setup 49
 
						

							3.Press  or  to scroll through the speed dial entries, and then press OK to select the
appropriate entry.
4.When the current fax number appears, press 
 to erase it.
5.Enter the new fax number, and then press OK.
TIP:To add a pause in the fax number you are entering, press Redial/Pause,
or press the Symbols (*) button repeatedly, until a dash (-) appears on the display.
6.Enter the new name, and then press OK.
7.Press 1 to update another speed dial entry, or press 2 when you are finished.
Related topics
Text and symbols
Set up group speed dial entries
You can place individual speed dial entries that you have set up into groups, so that you
can fax the same document to multiple recipients at once. (The maximum number of
individual speed dial entries allowed in a group speed dial entry varies by model.)
NOTE:The numbers you include in the group speed dial entry must already be set
up as individual speed dial entries on the HP All-in-One.
To create group speed dial entries from the control panel
1.Press Setup.
2.Press 3, and then press 2.
This selects Speed Dial Setup and then selects Group Speed Dial.
The first unassigned speed dial entry appears on the display.
3.Press OK to select the displayed speed dial entry. You can also press 
 or  to select
an empty entry, and then press OK.
4.Press 
 or  to scroll through the individual speed dial entries you set up, and then
press OK to select the appropriate entry.
5.Press 1 to add another individual speed dial entry, or press 2 if you are finished.
6.Enter the group speed dial name, and then press OK.
7.Press 1 to add another group, or press 2 if you are finished.
Related topics
•
Set up individual speed dial entries
•
Text and symbols
Delete speed dial entries
You can delete an individual or group speed dial entry. When deleting speed dial entries,
consider the following:
•Deleting an individual speed dial entry also deletes that entry from any groups to
which you have assigned it.
•Deleting a group speed dial entry does not delete the individual speed dial entries
associated with it. You can still use the individual speed dial entries to send faxes.
Chapter 4
50 Finish setting up the HP All-in-One
 
						

							To delete speed dial entries from the control panel
1.Press Setup.
2.Press 3, and then press 3 again.
This selects Speed Dial Setup and then selects Delete Speed Dial.
3.Press 
 or  until the speed dial entry that you want to delete appears, and then
press OK to delete it.
Print the speed dial list
You can print a list of all the speed dial entries that you programmed on the HP All-in-
One.
To print the speed dial list
1.Press Setup.
2.Press 3, and then press 4.
This selects Speed Dial Setup and then selects Print Speed Dial List.
TIP:You can also print this list by selecting Speed Dial List from the Print
Report menu. Press Setup, press 2, and then press 7.
Fax setup 51
 
						

							Chapter 4
52 Finish setting up the HP All-in-One
 
						

							5 How do I?
This section contains links to commonly performed tasks, such as sharing and printing
photos and optimizing your print jobs.
•
How do I print borderless photos on 10 x 15 cm (4 x 6 inch) paper?
•
How do I get the best print quality?
•
How do I test my fax?
•
How do I manually send faxes
•
How do I manually receive faxes?
•
How do I print a fax confirmation report?
How do I? 53
 
						

							Chapter 5
54 How do I?
 
						

							6 Load originals and load paper
You can load many different types and sizes of paper in the HP All-in-One, including letter
or A4 paper, photo paper, transparencies, and envelopes.
This section contains the following topics:
•
Load originals
•
Select print media
•
Load paper
•
Avoid paper jams
Load originals
You can load an original for a copy, fax, or scan job in the automatic document feeder or
on the glass. Originals that are loaded in the automatic document feeder will automatically
be fed into the HP All-in-One.
This section contains the following topics:
•
Load an original in the automatic document feeder
•
Load an original on the glass
Load an original in the automatic document feeder
You can copy, scan, or fax a single- or multiple-page letter-, A4- (up to 35 pages of plain
paper), or legal-size document (up to 20 sheets of plain paper) by placing it in the
document feeder tray.
CAUTION:Do not load photos in the automatic document feeder; this might cause
damage to your photos.
NOTE:Some features, such as the Fit to Page copy feature, do not work when you
load your originals in the automatic document feeder. You must load your originals
on the glass.
To load an original in the document feeder tray
1.Load your original, with the print side up, into the document feeder tray. Slide the
paper into the automatic document feeder until you hear a beep or see a message
on the display indicating that the HP All-in-One detected the pages you loaded.
TIP:For more help on loading originals in the automatic document feeder, refer
to the diagram engraved in the document feeder tray.
Load originals and load paper 55
 
						

							2.Slide the paper guides inward until they stop at the left and right edges of the paper.
NOTE:Remove all originals from the document feeder tray before lifting the lid on
the HP All-in-One.
Related topics
Load an original on the glass
Load an original on the glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass.
If your original is legal-size or contains multiple full-size pages, load it in the automatic
document feeder.
NOTE:Many of the special features will not work correctly if the glass and lid backing
are not clean.
To load an original on the scanner glass
1.Remove all originals from the document feeder tray, and then lift the lid on the HP All-
in-One.
2.Load your original print side down on the right front corner of the glass.
Chapter 6
56 Load originals and load paper
 
						

							3.Close the lid.
Related topics
•
Load an original in the automatic document feeder
•
Clean the HP All-in-One
Select print media
The device is designed to work well with most types of office media. It is best to test a
variety of print media types before buying large quantities. Use HP media for optimum
print quality. Visit the HP Web site at 
www.hp.com for more information about HP media.
•
Tips for selecting and using print media
•
Understand specifications for supported media
•
Set minimum margins
•
Papers to avoid
Tips for selecting and using print media
For the best results, observe the following guidelines.
•Always use media that conforms to the device specifications. For more information,
see 
Understand specifications for supported media.
•Load only one type of media at a time into a tray.
•For Tray 1 and Tray 2, load media print-side down and aligned against the right and
back edges of the tray. Tray 2 is available with some models. For more information,
see 
Understand supported media types and weights.
•Tray 2 is designed to hold only plain paper.
•Do not overload the trays. For more information, see 
Understand specifications for
supported media.
•To prevent jams, poor print quality, and other printing problems, avoid the following
media:
• Multipart forms
• Media that is damaged, curled, or wrinkled
• Media with cutouts or perforations
• Media that is heavily textured, embossed, or does not accept ink well
• Media that is too lightweight or stretches easily
Cards and envelopes
•Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows.
Also avoid cards and envelopes with thick, irregular, or curled edges, or areas that
are wrinkled, torn, or otherwise damaged.
•Use tightly constructed envelopes, and make sure the folds are sharply creased.
•Load envelopes with the flaps facing up.
Select print media 57
 
						

							Photo media
•Use the Best mode to print photographs. Note that in this mode, printing takes longer
and more memory is required from your computer.
•Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack
up may cause smearing.
Transparencies
•Insert transparencies with the rough side down and the adhesive strip pointing
towards the back of the device.
•Use the Normal mode to print transparencies. This mode provides longer drying time
and ensures that the ink dries completely before the next page is delivered to the
output tray.
•Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack
up may cause smearing.
Custom-sized media
•Use only custom-sized media that is supported by the device.
•If your application supports custom-sized media, set the media size in the application
before printing the document. If not, set the size in the print driver. You might need
to reformat existing documents to print them correctly on custom-sized media.
Understand specifications for supported media
Use the Understand supported sizes and Understand supported media types and
weights tables to determine the correct media to use with your device, and determine
what features will work with your media.
•
Understand supported sizes
•
Understand supported media types and weights
Understand supported sizes
Media sizeTray 1DuplexerADF
Standard media sizes
U.S. Letter (216 x 279 mm; 8.5 x 11
inches)
U.S. Legal (216 x 356 mm; 8.5 x 14
inches) 
A4 (210 x 297 mm; 8.3 x 11.7 inches)
U.S. Executive (184 x 267 mm; 7.25 x
10.5 inches)
B5 (182 x 257 mm; 7.17 x 10.12 inches)
A5 (148 x 210 mm; 5.8 x 8.3 inches)
Chapter 6
58 Load originals and load paper