HP Officejet J5780 User Manual

							Send a fax to multiple recipients
You can send a fax to multiple recipients at once by grouping individual speed dial entries
into group speed dial entries.
To send a fax to multiple recipients from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2.Press Speed Dial repeatedly, until the appropriate group speed dial entry appears.
TIP:You can also scroll through the speed dial entries by pressing  or , or
you can select a speed dial entry by entering its speed dial code using the keypad
on the control panel.
3.Press Start Fax Black.
•If the device detects an original loaded in the automatic document feeder,
the HP All-in-One sends the document to each number in the group speed dial
entry.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
on the glass, and then press 1 to select Yes.
NOTE:You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The HP All-in-One scans the fax into
memory then dials the first number. When a connection is made, the HP All-in-
One sends the fax and dials the next number. If a number is busy or not answering,
the HP All-in-One follows the settings for Busy Redial and No Answer Redial.
If a connection cannot be made, the next number is dialed and an error report is
generated.
Related topics
•
Set up group speed dial entries
•
Print fax confirmation reports
Send a color original or photo fax
You can fax a color original or photo from the HP All-in-One. If the HP All-in-One
determines that the recipients fax machine only supports black-and-white faxes, the
HP All-in-One sends the fax in black and white.
HP recommends that you use only color originals for color faxing.
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							To send a color original or photo fax from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
TIP:To center a 10 x 15 cm (4 x 6 inch) photo, place the photo on the center of
a blank letter- or A4-size sheet of paper, and then place the original on the glass.
2.In the Fax area, press Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.Press Start Fax Color.
•If the device detects an original loaded in the automatic document feeder,
the HP All-in-One sends the document to the number you entered.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
on the glass, and then press 1 to select Yes.
NOTE:If the recipients fax machine only supports black-and-white faxes, the
HP All-in-One automatically sends the fax in black and white. A message appears
after the fax has been sent indicating that the fax was sent in black and white.
Press OK to clear the message.
Change the fax resolution and Lighter / Darker settings
You can change the Resolution and Lighter / Darker settings for documents that you
are faxing.
NOTE:These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also, the
settings that you change from the control panel do not affect faxes you send from your
computer.
This section contains the following topics:
•
Change the fax resolution
•
Change the Lighter / Darker setting
•
Set new default settings
Change the fax resolution
The Resolution setting affects the transmission speed and quality of faxed black-and-
white documents. If the receiving fax machine does not support the resolution you have
chosen, the HP All-in-One sends faxes at the highest resolution supported by the
receiving fax machine.
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							NOTE:You can only change the resolution for faxes that you are sending in black
and white. The HP All-in-One sends all color faxes using Fine resolution.
The following resolution settings are available for sending faxes: Fine, Very Fine,
Photo, and Standard.
•Fine: provides high-quality text suitable for faxing most documents. This is the default
setting. When sending faxes in color, the HP All-in-One always uses the Fine setting.
•Very Fine: provides the best quality fax when you are faxing documents with very
fine detail. If you choose Very Fine, be aware that the faxing process takes longer to
complete and you can only send black-and-white faxes using this resolution. If you
send a color fax, it will be sent using Fine resolution instead.
•Photo: provides the best quality fax when sending photographs in black and white.
If you choose Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo.
•Standard: provides the fastest possible fax transmission with the lowest quality.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the resolution from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2.In the Fax area, press Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Menu repeatedly until Resolution appears.
5.Press 
 to select a resolution setting, and then press OK.
6.Press Start Fax Black.
•If the device detects an original loaded in the automatic document feeder,
the HP All-in-One sends the document to the number you entered.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
on the glass, and then press 1 to select Yes.
Related topics
Set new default settings
Change the Lighter / Darker setting
You can change the contrast of a fax to be darker or lighter than the original. This feature
is useful if you are faxing a document that is faded, washed out, or handwritten. You can
darken the original by adjusting the contrast.
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							NOTE:The Lighter / Darker setting applies to black and white faxes only, not color
faxes.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the Lighter / Darker setting from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2.In the Fax area, press Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Menu repeatedly until Lighter / Darker appears.
5.Press 
 to lighten the fax or press  to darken it, and then press OK.
The indicator moves to the left or right as you press an arrow button.
6.Press Start Fax Black.
•If the device detects an original loaded in the automatic document feeder,
the HP All-in-One sends the document to the number you entered.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
on the glass, and then press 1 to select Yes.
Related topics
Set new default settings
Set new default settings
You can change the default value for the Resolution and Lighter / Darker settings
through the control panel.
To set new default settings from the control panel
1.Make changes to the Resolution and Lighter / Darker settings.
2.In the Fax area, press Menu repeatedly until Set New Defaults appears.
3.Press 
 until Yes appears, and then press OK.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting
errors that occur during transmission and automatically requesting retransmission of the
erroneous portion. Phone charges are unaffected, or might even be reduced, on good
phone lines. On poor phone lines, ECM increases sending time and phone charges, but
sends the data much more reliably. The default setting is On. Turn ECM off only if it
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							increases phone charges substantially, and you can accept poorer quality in exchange
for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off
•The quality and transmission speed of faxes you send and receive are affected.
•The Fax Speed is automatically set to Medium.
•You will no longer be able to send or receive faxes in color.
To change the ECM setting from the control panel
1.Press Setup.
2.Press 5, and then press 6.
This selects Advanced Fax Setup and then selects Error Correction Mode.
3.Press 
 to select On or Off.
4.Press OK.
Receive a fax
The HP All-in-One can receive faxes automatically or manually. If you turn off the Auto
Answer option, you will need to receive faxes manually. If you turn on the Auto
Answer option (the default setting), the HP All-in-One automatically answers incoming
calls and receives faxes after the number of rings specified by the Rings to Answer
setting. (The default Rings to Answer setting is five rings.)
You can receive faxes manually from a phone that is:
•Directly connected to the HP All-in-One (on the 2-EXT port)
•On the same telephone line, but not directly connected to the HP All-in-One
If you receive a legal-size fax and the HP All-in-One is not currently set to use legal-size
paper, the device reduces the fax so that it fits on the paper that is loaded in the HP All-
in-One. If you have disabled the Automatic Reduction feature, the HP All-in-One might
print the fax on more than one page.
This section contains the following topics:
•
Receive a fax manually
•
Set up backup fax reception
•
Reprint received faxes from memory
•
Poll to receive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set automatic reduction for incoming faxes
NOTE:If you installed a photo print cartridge for printing photos, you might want to
replace it with the black print cartridge when receiving faxes.
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while
you are still connected. This is referred to as manual faxing. Use the instructions in this
section to receive a manual fax.
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							You can receive faxes manually from a phone that is:
•Directly connected to the HP All-in-One (on the 2-EXT port)
•On the same phone line, but not directly connected to the HP All-in-One
To receive a fax manually
1.Make sure the HP All-in-One is turned on and you have paper loaded in the input tray.
2.Remove any originals from the document feeder tray.
3.Set the Rings to Answer setting to a high number to allow you to answer the incoming
call before the HP All-in-One answers. Or, turn off the Auto Answer setting so that
the HP All-in-One does not automatically answer incoming calls.
4.If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5.When you hear fax tones from a sending fax machine, do the following:
a.Press Start Fax Black or Start Fax Color on the control panel of the HP All-in-
One.
b. When prompted, press 2 to select Fax Receive.
c. After the HP All-in-One begins to receive the fax, you can hang up the phone or
remain on the line. The phone line is silent during fax transmission.
Related topics
•
Set the number of rings before answering
•
Set the answer mode
Set up backup fax reception
Depending on your preference and security requirements, you can set up the HP All-in-
One to store all the faxes it receives, only the faxes it receives while the device is in an
error condition, or none of the faxes it receives.
The following Backup Fax Reception modes are available:
OnThe default setting. When Backup Fax Reception is On, the HP All-in-One
stores all faxes it receives in memory. This enables you to reprint up to eight
of the most recently printed faxes if they are still saved in memory.
NOTE:When the memory gets low, the HP All-in-One overwrites the
oldest, printed faxes as it receives new faxes. If the memory becomes full
of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.
NOTE:If you receive a fax that is too large, such as a very detailed color
photo, it might not be stored in memory due to memory limitations.
On Error OnlyCauses the HP All-in-One to store faxes in memory only if there is an error
condition that prevents the HP All-in-One from printing the faxes (for
example, if the HP All-in-One runs out of paper). The HP All-in-One will
continue to store incoming faxes as long as there is memory available. (If
the memory becomes full, the HP All-in-One will stop answering incoming
fax calls.) When the error condition is resolved, the faxes stored in memory
print automatically and are then deleted from memory.
OffMeans that faxes are never stored in memory. (You might want to turn
off Backup Fax Reception for security purposes, for example.) If an error
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							condition occurs that prevents the HP All-in-One from printing (for example,
the HP All-in-One runs out of paper), the HP All-in-One will stop answering
incoming fax calls.
NOTE:If Backup Fax Reception is enabled and you turn off the HP All-in-One, all
faxes stored in memory are deleted, including any unprinted faxes that you might have
received while the HP All-in-One was in an error condition. You will need to contact
the senders to ask them to resend any unprinted faxes. For a list of the faxes you
have received, print the Fax Log. The Fax Log is not deleted when the HP All-in-One
is turned off.
To set backup fax reception from the control panel
1.Press Setup.
2.Press 5, and then press 5 again.
This selects Advanced Fax Setup and then selects Backup Fax Reception.
3.Press 
 to select On, On Error Only, or Off.
4.Press OK.
Related topics
Reprint received faxes from memory
Reprint received faxes from memory
If you set the Backup Fax Reception mode to On, the HP All-in-One stores faxes it
receives in memory, whether the device has an error condition or not.
NOTE:After the memory becomes full, the HP All-in-One overwrites the oldest,
printed faxes as it receives new faxes. If all the stored faxes are unprinted, the HP All-
in-One will not receive any more fax calls until you print or delete the faxes from
memory. You might also want to delete the faxes in memory for security or privacy
purposes. For more information, see 
Print the fax log.
You can select to print only one fax, or to print all faxes in the stored memory. For example,
you might need to reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the control panel
1.Make sure you have paper loaded in the input tray.
2.Press Setup.
3.Press 6, and then press 5.
This selects Tools and then selects Reprint Faxes in Memory.
4.Highlight Print One fax or Print All faxes, and then press OK.
• If you selected Print One fax, then highlight the fax you want to print and
press OK.
• If you selected Print All faxes, the faxes are printed in the reverse order they
were received with the most recently received fax printed first, and so on.
5.If you want to stop reprinting the faxes in memory, press Cancel.
(continued)
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							To delete all the faxes in memory from the control panel
▲Turn off the HP All-in-One by pressing the Power button.
All faxes stored in memory will be deleted from memory when you turn off the power
to the HP All-in-One.
NOTE:You can also delete any faxes stored in memory by selecting Clear Fax
Log from the Tools menu. To do so, press Setup, press 6, and then press 7.
Related topics
Set up backup fax reception
Poll to receive a fax
Polling allows the HP All-in-One to ask another fax machine to send a fax that it has in
its queue. When you use the Poll to Receive feature, the HP All-in-One calls the
designated fax machine and requests the fax from it. The designated fax machine must
be set for polling and have a fax ready to send.
NOTE:The HP All-in-One does not support polling pass codes. Polling pass codes
are a security feature that require the receiving fax machine to provide a pass code
to the device it is polling in order to receive the fax. Make sure the device you are
polling does not have a pass code set up (or has not changed the default pass code)
or the HP All-in-One will not be able to receive the fax.
To set up poll to receive a fax from the control panel
1.In the Fax area, press Menu repeatedly until How to Fax appears.
2.Press 
 until Poll to Receive appears, and then press OK.
3.Enter the fax number of the other fax machine.
4.Press Start Fax Black or Start Fax Color.
NOTE:If you press Start Fax Color but the sender sent the fax in black and
white, the HP All-in-One prints the fax in black and white.
Forward faxes to another number
You can set up the HP All-in-One to forward your faxes to another fax number. If you
receive a color fax, the HP All-in-One forwards the fax in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the control panel
1.Press Setup.
2.Press 5, and then press 8.
This selects Advanced Fax Setup and then selects Fax Forwarding Black Only.
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							3.Press  until On-Forward or On-Print & Forward appears, and then press OK.
• Choose On-Forward if you want to forward the fax to another number without
printing a backup copy on the HP All-in-One.
NOTE:If the HP All-in-One is not able to forward the fax to the designated
fax machine (if it is not turned on, for example), the HP All-in-One will print the
fax. If you set up the HP All-in-One to print error reports for received faxes, it
will also print an error report.
• Choose On-Print & Forward to print a backup copy of your received fax on the
HP All-in-One while forwarding the fax to another number.
4.At the prompt, enter the number of the fax machine that will receive the forwarded
faxes.
5.At the prompt, enter a start time and date and a stop time and date.
6.Press OK.
Fax Forwarding appears on the display.
If the HP All-in-One loses power when Fax Forwarding is set up, the HP All-in-One
saves the Fax Forwarding setting and phone number. When power is restored to
the device, the Fax Forwarding setting is still On.
NOTE:You can cancel fax forwarding by pressing Cancel on the control panel
when the Fax Forwarding message is visible on the display, or you can select
Off from the Fax Forwarding Black Only menu.
Set the paper size for received faxes
You can select the paper size for received faxes. The paper size you select should match
what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.
NOTE:If an incorrect paper size is loaded in the input tray when you receive a fax,
the fax does not print and an error message appears on the display. Load letter, A4,
or legal paper, and then press OK to print the fax.
To set the paper size for received faxes from the control panel
1.Press Setup.
2.Press 4, and then press 4.
This selects Basic Fax Setup and then selects Fax Paper Size.
3.Press 
 to select an option, and then press OK.
Set automatic reduction for incoming faxes
The Automatic Reduction setting determines what the HP All-in-One does if it receives
a fax that is too large for the default paper size. This setting is turned on by default, so
the image of the incoming fax is reduced to fit on one page, if possible. If this feature is
turned off, information that does not fit on the first page is printed on a second page.
Automatic Reduction is useful when you receive a legal-size fax and letter-size paper
is loaded in the input tray.
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							To set automatic reduction from the control panel
1.Press Setup.
2.Press 5, and then press 4.
This selects Advanced Fax Setup and then selects Automatic Reduction.
3.Press 
 to select Off or On.
4.Press OK.
Block junk fax numbers
If you subscribe to a caller ID service through your phone provider, you can block specific
fax numbers, so the HP All-in-One does not print faxes received from those numbers in
the future. When an incoming fax call is received, the HP All-in-One compares the number
to the list of junk fax numbers you set up to determine if the call should be blocked. If the
number matches a number in the blocked fax numbers list, the fax is not printed. (The
maximum number of fax numbers you can block varies by model.)
This section contains the following topics:
•
Set the junk fax mode
•
Add numbers to the junk fax list
•
Remove numbers from the junk fax list
NOTE:This feature is not supported in all countries/regions. If it is not supported in
your country/region, Junk Fax Blocker Set Up does not appear in the Basic Fax
Setup menu.
Set the junk fax mode
By default, Block Junk Fax mode is turned On. If you do not subscribe to a caller ID
service through your phone provider, or do not want to use this feature, you can turn off
this setting.
To set the junk fax mode
1.Press Setup.
2.Press 4, and then press 7.
This selects Basic Fax Setup and then selects Junk Fax Blocker Set Up.
3.Press 4 to select Block Junk Fax.
4.Press 
 to select On or Off, and then press OK.
Add numbers to the junk fax list
There are two ways to add a number to your junk list. You can select numbers from your
caller ID history, or you can enter new numbers. The numbers in your junk list will be
blocked if Block Junk Fax mode is set to On.
To select a number from the caller ID list
1.Press Setup.
2.Press 4 and then press 7.
This selects Basic Fax Setup and then selects Junk Fax Blocker Set Up.
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98 Use the fax features