HP Officejet J5780 User Manual

							4 Finish setting up the HP All-in-
One
After you have completed the steps in your Setup Poster, refer to this section to help you
finish setting up the HP All-in-One. This section contains important setup-related
information for your device, including information on setting preferences.
This section contains the following topics:
•
Set your preferences
•
Fax setup
Set your preferences
You can change the settings on the HP All-in-One so that it behaves according to your
preference. For example, you can set general device preferences, such as the language
used to display messages and the date and time on the display. You can also restore the
device settings to what they were when you purchased your device. This will erase any
new defaults you have set.
This section contains the following topics:
•
General preferences
•
Fax preferences
General preferences
Before you begin using the HP All-in-One, you should review and, if necessary, adjust
the general device settings described in this section.
This section contains the following topics:
•
Set your language and country/region
•
Set the date and time
•
Set the scroll speed
•
Set the prompt delay time
•
Restore the factory defaults
Set your language and country/region
The language and country/region setting determines which language the HP All-in-One
uses to show messages on the display. Usually, you set the language and country/region
when you first set up the HP All-in-One. However, you can change the setting at any time
by using the following procedure.
To set your language and country/region
1.Press Setup.
2.Press 7, and then press 1.
This selects Preferences and then selects Set Language & Country/Region.
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							3.Press  or  to scroll through the languages. When the language you want to use
appears, press OK.
4.When prompted, press 1 for Yes or 2 for No.
5.Press 
 or  to scroll through the countries/regions. When the country/region you
want to select appears, press OK.
6.When prompted, press 1 for Yes or 2 for No.
Set the date and time
You can set the date and time from the control panel. The date and time format is based
on the language and country/region setting. When you send a fax, the current date and
time are transmitted, along with your name and fax number, as part of the fax header.
NOTE:In some countries/regions, the date and time stamp on the fax header is a
legal requirement.
If the HP All-in-One loses power for more than 72 hours, you might need to reset the date
and time.
To set the date and time
1.Press Setup.
2.Press 6, and then press 3.
This selects Tools and then selects Date and Time.
3.Enter the month, day, and year by pressing the appropriate numbers on the keypad.
Depending on your country/region setting, you might enter the date in a different
order.
4.Enter the hours and minutes.
5.If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM.
The new date and time settings appear on the display.
Set the scroll speed
The Set Scroll Speed option enables you to control the rate at which text messages
scroll from right to left on the display. For example, if the message is Aligning
cartridges, please wait., it will not completely fit in the display and will need to scroll.
This is so that you can read the entire message. You can choose the rate at which it will
scroll: Normal, Fast, or Slow. The default is Normal.
To set the scroll speed
1.Press Setup.
2.Press 7, then press 2.
This selects Preferences and then selects Set Scroll Speed.
3.Press 
 to select a scroll speed, then press OK.
Set the prompt delay time
The Set Prompt Delay Time option enables you to control the amount of time that passes
before a message prompts you to take further action.
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20 Finish setting up the HP All-in-One
 
						

							For example, if you press Menu in the Copy area and the prompt delay time passes before
you press another button, the message Press Menu for settings. appears on the
display.
To set the prompt delay time
1.Press Setup.
2.Press 7, then press 3.
This selects Preferences and then selects Set Prompt Delay Time.
3.Press 
 to select a delay time, then press OK.
You can choose Normal, Fast, Slow, or Off. If you select Off, hints do not appear
on the display but other messages, such as low ink warnings and error messages,
do still appear.
Restore the factory defaults
You can restore the current settings to what they were when you purchased the HP All-
in-One.
NOTE:Restoring the factory defaults will not affect any changes you made to scan
settings and the language and country/region settings. Personal settings and lists, for
example fax header, fax number, junk fax list, and speed dial list, that you have saved
will not be deleted when restoring the factory defaults.
You can perform this process from the control panel only.
To restore the factory defaults
1.Press Setup.
2.Press 6, then press 4.
This selects Tools and then selects Restore Factory Defaults.
The factory default settings are restored.
Fax preferences
This section contains the following topics:
•
Set up the HP All-in-One to redial a fax number automatically
•
Adjust the volume
•
Set tone or pulse dialing
•
Set the fax speed
Set up the HP All-in-One to redial a fax number automatically
You can set the HP All-in-One to redial a busy or an unanswered number automatically.
The default Busy Redial setting is Redial. The default No Answer Redial setting is No
Redial.
Set your preferences 21
 
						

							To set redial options from the control panel
1.Press Setup.
2.Do one of the following:
To change the Busy Redial setting
▲Press 5, and then press 2.
This selects Advanced Fax Setup and then selects Busy Redial.
To change the No Answer Redial setting
▲Press 5, and then press 3.
This selects Advanced Fax Setup and then selects No Answer Redial.
3.Press 
 to select Redial or No Redial.
4.Press OK.
Adjust the volume
The HP All-in-One provides three levels for adjusting the ring and speaker volume. The
ring volume is the volume of the phone rings. The speaker volume is the level of
everything else, such as the dial tones, fax tones, and button press beeps. The default
setting is Soft.
To adjust the volume from the control panel
1.Press Setup.
2.Press 4, and then press 5 again.
This selects Basic Fax Setup and then selects Ring and Beep Volume.
3.Press 
 to select one of the options: Soft, Loud, or Off.
NOTE:The beeps you hear when pressing buttons maintain the same volume
whether you choose Loud or Soft. These two options only affect ring, dial, and
other tones you hear when faxing. If you choose Off, however, the sounds of
button presses are also turned off.
If you select Off, you will not hear a dial tone, fax tones, or incoming ring tones.
With the Ring and Beep Volume set to Off, you cannot send a fax using monitor
dialing, such as when using a calling card to send a fax.
4.Press OK.
Related topics
Send a fax using monitor dialing
Set tone or pulse dialing
You can set the dial mode for the HP All-in-One to either tone dialing or pulse dialing.
Most telephone systems work with either type of dialing. If your telephone system does
not require pulse dialing, HP recommends using tone dialing. If you have a public
telephone system or a private branch exchange (PBX) system, you might need to
select Pulse Dialing. Contact your local telephone company if you are unsure which
setting to use.
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22 Finish setting up the HP All-in-One
 
						

							NOTE:If you select Pulse Dialing, some phone system features might not be
available. It can also take longer to dial a fax or phone number.
NOTE:This feature is not supported in all countries/regions. If it is not supported in
your country/region, Tone or Pulse Dialing does not appear in the Basic Fax
Setup menu.
To set tone or pulse dialing from the control panel
1.Press Setup.
2.Press 4, and then press 6.
This selects Basic Fax Setup and then selects Tone or Pulse Dialing.
3.Press 
 to select an option, and then press OK.
Set the fax speed
You can set the fax speed used to communicate between the HP All-in-One and other
fax machines when sending and receiving faxes. The default fax speed varies by country/
region.
If you use one of the following, setting the fax speed to a slower speed might be required:
•An Internet phone service
•A PBX system
•Fax over Internet Protocol (FoIP)
•An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, you might want to try setting
the Fax Speed setting to Medium or Slow.
To set the fax speed from the control panel
1.Press Setup.
2.Press 5, and then press 7.
This selects Advanced Fax Setup and then selects Fax Speed.
3.Press 
 to select one of the following settings, and then press OK.
Fax speed settingFax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Slowv.29 (9600 baud)
Fax setup
In this section, you will learn how to set up the HP All-in-One so that faxing works
successfully with equipment and services you might already have on the same phone
line as the HP All-in-One.
Fax setup 23
 
						

							TIP:You can also use the Fax Setup Wizard (Windows) or Fax Setup Utility (Mac)
to help you quickly set up some important fax settings such as the answer mode and
fax header information. You can access the Fax Setup Wizard (Windows) or Fax
Setup Utility (Mac) through the software you installed with the HP All-in-One. After
you run the Fax Setup Wizard (Windows) or Fax Setup Utility (Mac), follow the
procedures in this section to complete your fax setup.
This section contains the following topics:
•
Set up the HP All-in-One for faxing
•
Change settings on the HP All-in-One to receive faxes
•
Test your fax setup
•
Set the fax header
•
Set up speed dialing
Set up the HP All-in-One for faxing
Before you begin setting up the HP All-in-One for faxing, determine which kind of phone
system your country/region uses. The instructions for setting up the HP All-in-One for
faxing differ depending on whether you have a serial- or parallel-type phone system.
•If you do not see your country/region listed in the table below, you probably have a
serial-type phone system. In a serial-type phone system, the connector type on your
shared telephone equipment (modems, phones, and answering machines) does not
allow a physical connection to the 2-EXT port on the HP All-in-One. Instead, all
equipment must be connected at the telephone wall jack.
NOTE:In some countries/regions that use serial-type phone systems, the phone
cord that came with the HP All-in-One might have an additional wall plug attached
to it. This enables you to connect other telecom devices to the wall jack where
you plug in the HP All-in-One.
•If your country/region is listed in the table below, you probably have a parallel-type
telephone system. In a parallel-type phone system, you are able to connect shared
telephone equipment to the phone line by using the 2-EXT port on the back of the
HP All-in-One.
NOTE:If you have a parallel-type phone system, HP recommends you use the
2-wire phone cord supplied with the HP All-in-One to connect the HP All-in-One
to the telephone wall jack.
Table 4-1 Countries/regions with a parallel-type phone system
ArgentinaAustraliaBrazil
CanadaChileChina
ColombiaGreeceIndia
IndonesiaIrelandJapan
KoreaLatin AmericaMalaysia
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							MexicoPhilippinesPoland
PortugalRussiaSaudi Arabia
SingaporeSpainTaiwan
ThailandUSAVenezuela
Vietnam  
If you are unsure which kind of telephone system you have (serial or parallel), check with
your telephone company.
•
Choose the correct fax setup for your home or office
•
Select your fax setup case
•
Case A: Separate fax line (no voice calls received)
•
Case B: Set up the HP All-in-One with DSL
•
Case C: Set up the HP All-in-One with a PBX phone system or an ISDN line
•
Case D: Fax with a distinctive ring service on the same line
•
Case E: Shared voice/fax line
•
Case F: Shared voice/fax line with voice mail
•
Case G: Fax line shared with computer dial-up modem (no voice calls received)
•
Case H: Shared voice/fax line with computer dial-up modem
•
Case I: Shared voice/fax line with answering machine
•
Case J: Shared voice/fax line with computer dial-up modem and answering machine
•
Case K: Shared voice/fax line with computer dial-up modem and voice mail
Choose the correct fax setup for your home or office
To fax successfully, you need to know what types of equipment and services (if any) share
the same phone line with the HP All-in-One. This is important because you might need
to connect some of your existing office equipment directly to the HP All-in-One, and you
might also need to change some fax settings before you can fax successfully.
To determine the best way to set up the HP All-in-One in your home or office, first read
through the questions in this section and record your answers. Next, refer to the table in
the following section and choose the recommended setup case based on your answers.
Make sure to read and answer the following questions in the order they are presented.
1.Do you have a digital subscriber line (DSL) service through your telephone company?
(DSL might be called ADSL in your country/region.)
❑Yes, I have DSL.
❑No.
If you answered Yes, proceed directly to 
Case B: Set up the HP All-in-One with
DSL. You do not need to continue answering questions.
If you answered No, please continue answering questions.
2.Do you have a private branch exchange (PBX) phone system or an integrated
services digital network (ISDN) system?
If you answered Yes, proceed directly to 
Case C: Set up the HP All-in-One with a
PBX phone system or an ISDN line. You do not need to continue answering questions.
If you answered No, please continue answering questions.
Countries/regions with a parallel-type phone system (continued)
Fax setup 25
 
						

							3.Do you subscribe to a distinctive ring service through your telephone company that
provides multiple phone numbers with different ring patterns?
❑Yes, I have distinctive ring.
❑No.
If you answered Yes, proceed directly to 
Case D: Fax with a distinctive ring service
on the same line. You do not need to continue answering questions.
If you answered No, please continue answering questions.
Are you unsure if you have distinctive ring? Many phone companies offer a distinctive
ring feature that allows you to have several phone numbers on one phone line.
When you subscribe to this service, each phone number will have a different ring
pattern. For example, you can have single, double, and triple rings for the different
numbers. You might assign one phone number with a single ring to your voice calls,
and another phone number with double rings to your fax calls. This allows you to tell
the difference between voice and fax calls when the phone rings.
4.Do you receive voice calls at the same phone number you will use for fax calls on the
HP All-in-One?
❑Yes, I receive voice calls.
❑No.
Please continue answering questions.
5.Do you have a computer dial-up modem on the same phone line as the HP All-in-
One?
❑Yes, I have a computer dial-up modem.
❑No.
Are you unsure if you use a computer dial-up modem? If you answer Yes to any of
the following questions, you are using a computer dial-up modem:
• Do you send and receive faxes directly to and from your computer software
applications through a dial-up connection?
• Do you send and receive e-mail messages on your computer through a dial-up
connection?
• Do you access the Internet from your computer through a dial-up connection?
Please continue answering questions.
6.Do you have an answering machine that answers voice calls at the same phone
number you will use for fax calls on the HP All-in-One?
❑Yes, I have an answering machine.
❑No.
Please continue answering questions.
7.Do you subscribe to a voice mail service through your telephone company at the same
phone number you will use for fax calls on the HP All-in-One?
❑Yes, I have a voice mail service.
❑No.
After you have completed answering the questions, proceed to the next section to
select your fax setup case.
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							Select your fax setup case
Now that you have answered all the questions about the equipment and services that
share the phone line with the HP All-in-One, you are ready to choose the best setup case
for your home or office.
From the first column in the following table, choose the combination of equipment and
services applicable to your home or office setting. Then look up the appropriate setup
case in the second or third column based on your phone system. Step-by-step
instructions are included for each case in the sections that follow.
If you have answered all the questions in the previous section and have none of the
described equipment or services, choose None from the first column in the table.
NOTE:If your home or office setup is not described in this section, set up the HP All-
in-One as you would a regular analog phone. Make sure you use the phone cord
supplied in the box to connect one end to your telephone wall jack and the other end
to the port labeled 1-LINE on the back of the HP All-in-One. If you use another phone
cord, you might experience problems sending and receiving faxes.
Other equipment/services
sharing your fax lineRecommended fax setup for
parallel-type phone systemsRecommended fax setup for
serial-type phone systems
None
(You answered No to all
questions.)Case A: Separate fax line (novoice calls received)Case A: Separate fax line (novoice calls received)
DSL service
(You answered Yes to question
1 only.)Case B: Set up the HP All-in-One with DSLCase B: Set up the HP All-in-One with DSL
PBX or ISDN system
(You answered Yes to question
2 only.)Case C: Set up the HP All-in-One with a PBX phone systemor an ISDN line
Case C: Set up the HP All-in-One with a PBX phone systemor an ISDN line
Distinctive ring service
(You answered Yes to question
3 only.)Case D: Fax with a distinctivering service on the same lineCase D: Fax with a distinctivering service on the same line
Voice calls
(You answered Yes to question
4 only.)Case E: Shared voice/fax lineCase E: Shared voice/fax line
Voice calls and voice mail
service
(You answered Yes to
questions 4 and 7 only.)Case F: Shared voice/fax linewith voice mailCase F: Shared voice/fax linewith voice mail
Computer dial-up modem
(You answered Yes to question
5 only.)Case G: Fax line shared withcomputer dial-up modem (novoice calls received)
Not applicable.
Voice calls and computer dial-
up modem
(You answered Yes to
questions 4 and 5 only.)Case H: Shared voice/fax linewith computer dial-up modemNot applicable.
Fax setup 27
 
						

							Other equipment/services
sharing your fax lineRecommended fax setup for
parallel-type phone systemsRecommended fax setup for
serial-type phone systems
Voice calls and answering
machine
(You answered Yes to
questions 4 and 6 only.)Case I: Shared voice/fax linewith answering machineNot applicable.
Voice calls, computer dial-up
modem, and answering
machine
(You answered Yes to
questions 4, 5, and 6 only.)Case J: Shared voice/fax linewith computer dial-up modemand answering machine
Not applicable.
Voice calls, computer dial-up
modem, and voice mail service
(You answered Yes to
questions 4, 5, and 7 only.)Case K: Shared voice/fax linewith computer dial-up modemand voice mail
Not applicable.
For additional fax setup information, in specific countries/regions, see the Fax
Configuration Web site listed below.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Spainwww.hp.es/faxconfig
The Netherlandswww.hp.nl/faxconfig
Belgium (France)www.hp.be/fr/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
Portugalwww.hp.pt/faxconfig
Swedenwww.hp.se/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Norwaywww.hp.no/faxconfig
Irelandwww.hp.com/ie/faxconfig
Francewww.hp.com/fr/faxconfig
Italywww.hp.com/it/faxconfig
Chapter 4
(continued)
28 Finish setting up the HP All-in-One