HP Officejet 7500A E910 User Manual

							3.Touch the A3/11x17 checkbox on the Copy screen, and then select Settings to
change any other copy settings.
4.Select Black to make a black-and-white copy, or Color to make a color copy.
5.Select the size of the original.
6.Load the original according to the animation, and then select Scan.
7.When prompted, select Continue.
8.Turn the original around according to the animation, and then select Scan. The printer
joins the two copies into one document and displays a preview.
9.Touch Copy to print the copy.
Change copy settings
You can customize copy jobs using the various settings available from the printers control
panel, including the following:
• Number of copies
• Copy paper size
• Copy paper type
• Copy speed or quality
• Lighter/Darker settings
• Resizing originals to fit on different paper sizes
You can use these settings for single copy jobs, or you can save settings to be used as
defaults for future jobs.
To change copy settings for a single job
1.Touch Copy.
2.Select the copy function settings you want to change.
3.Touch Start Black or Start Color.
To save the current settings as defaults for future jobs
1.Touch Copy.
2.Make any changes to the copy function settings, and then touch Settings.
3.Touch down arrow 
, and then select Set As New Defaults .
4.Touch Yes, change defaults, and then select Done.
Change copy settings 47
 
						

							5Fax
You can use the printer to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and
easily to frequently used numbers. From the printer control panel, you can also set a
number of fax options, such as resolution and the contrast between lightness and
darkness on the faxes you send.
NOTE:Before you begin faxing, make sure you have set up the printer correctly for
faxing. You might have already done this as part of the initial setup, by using either
the control panel or the HP software provided with the printer. You can verify the fax
is set up correctly by running the fax setup test from the control panel. For more
information on the fax test, see 
Test fax setup.
TIP:If you have problems scanning documents, see Solve fax problems.
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Set up speed-dial entries
•
Change fax settings
•
Fax and digital phone services
•
Fax over Internet Protocol
•
Use reports
Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send a
black-and-white or color fax. You can also send a fax manually from an attached phone.
This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
Send a standard fax
•
Send a standard fax from the computer
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients
•
Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using the
printer control panel.
48 Fax
 
						

							NOTE:If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a standard fax from the printer control panel
1.Load your original print-side down in the right-front corner of the glass or in the ADF.
For more information, see 
Load an original on the scanner glass or Load an original
in the automatic document feeder (ADF).
2.Touch Fax.
3.Enter the fax number by using the keypad.
TIP:To add a pause in the fax number you are entering, touch * repeatedly, until
a dash (-) appears on the display.
4.Touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, it
sends the document to the number you entered.
TIP:If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and faxing
it from the printer.
NOTE:Faxes sent from your computer by this method use the printer’s fax
connection, not your Internet connection or computer modem. Therefore, make sure
the printer is connected to a working telephone line and that the fax function is set up
and functioning correctly.
To use this feature, you must install the printer software using the installation program
provided on the HP software CD provided with the printer.
Windows
1.Open the document on your computer that you want to fax.
2.On the File menu in your software application, click Print.
3.Make sure the printer you want to use is selected.
TIP:Select the printer that has “fax” in the name.
4.To change settings (such as choosing to send the document as a black fax or a color
fax), click the option that opens the printer Properties dialog box. Depending on your
software application, this option might be called Properties, Options, Printer
Setup, Printer, or Preferences.
5.After you have changed any settings, click OK.
Send a fax 49
 
						

							6.Click Print or OK.
7.Enter the fax number and other information for the recipient, change any further
settings for the fax, and then click Send Fax. The printer begins dialing the fax number
and faxing the document.
Mac OS X
1.Open the document on your computer that you want to fax.
2.From the File menu in your software application, click Print.
3.Make sure the printer you want to use is selected.
TIP:Select the printer that has “(Fax)” in the name.
4.Select Fax Recipients from the pop-up menu below the Orientation setting.
NOTE:Click the blue disclosure triangle next to the Printer selection to see the
pop-up menu.
5.Type the fax number and other information in the boxes provided, and then click Add
to Recipients.
6.Select the Fax Mode and any other fax options you want, and then click Send Fax
Now . The printer begins dialing the fax number and faxing the document.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before
you send the fax. This is useful if you want to inform the recipient that you are going to
send them a fax before sending it. When you send a fax manually, you can hear the dial
tones, telephone prompts, or other sounds through the handset on your telephone. This
makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending the fax. If a fax machine answers the call,
you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
To send a fax manually from an extension phone
1.Load your original print-side down in the right-front corner of the glass or in the ADF.
For more information, see 
Load an original on the scanner glass or Load an original
in the automatic document feeder (ADF).
2.Touch Fax.
3.Dial the number by using the keypad on the phone that is connected to the printer.
NOTE:Do not use the keypad on the control panel of the printer when manually
sending a fax. You must use the keypad on your phone to dial the recipients
number.
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50 Fax
 
						

							4.If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE:If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
5.When you are ready to send the fax, touch Start Black or Start Color.
NOTE:If prompted, select Send Fax.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the printer control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the printer. This
enables you to respond to prompts while dialing, as well as control the pace of your
dialing.
TIP:If you are using a calling card and do not enter your PIN fast enough, the printer
might start sending fax tones too soon and cause your PIN not to be recognized by
the calling card service. If this is the case, you can create a speed dial entry to store
the PIN for your calling card.
NOTE:Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the printer control panel
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2.Touch Fax, and then touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, you will
hear a dial tone.
3.When you hear the dial tone, enter the number by using the keypad on the printer
control panel.
4.Follow any prompts that might occur.
TIP:If you are using a calling card to send a fax and you have your calling card
PIN stored as a speed dial, when prompted to enter your PIN, touch 
 (Speed
Dial) to select the speed dial entry where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The printer scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the printer scans the pages into memory,
Send a fax 51
 
						

							you can immediately remove the originals from the document feeder tray or scanner
glass.
NOTE:You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2.Touch Fax, and then touch Fax Settings.
3.Touch Scan and Fax.
4.
Enter the fax number by using the keypad, touch 
 (Speed Dial) to select a speed
dial, or touch
 (Call History) to select a previously dialed or received number.
5.Touch Start Fax.
The printer scans the originals into memory and sends the fax when the receiving fax
machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables
you to send a black-and-white fax late in the evening, when phone lines are not as busy
or phone rates are lower, for example. The printer automatically sends your fax at the
specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE:You can only send faxes in black-and-white.
To schedule a fax from the printer control panel
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2.Touch Fax, and then touch Fax Settings.
3.Touch Send Fax Later.
4.Enter the send time by using the numeric keypad, touch AM or PM, and then select
Done.
5.
Enter the fax number by using the keypad, touch 
 (Speed Dial) to select a speed
dial, or touch
 (Call History) to select a previously dialed or received number.
6.Touch Start Fax.
The printer scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
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52 Fax
 
						

							To cancel a scheduled fax
1.Touch the Send Fax Later message on the display.
– OR –
Touch Fax, and then select Fax Settings.
2.Touch Cancel Scheduled Fax .
Send a fax to multiple recipients
You can send a fax to multiple recipients at once by grouping individual speed dial entries
into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax, touch 
 (Speed Dial) to select a speed dial, and then select the group
you want to fax to.
3.Touch Start Black.
If the printer detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE:You can only use group speed dial entries to send faxes in black-and-
white. The printer scans the fax into memory then dials the first number. When a
connection is made, it sends the fax and dials the next number. If a number is
busy or not answering, the printer follows the settings for Busy Redial and No
Answer Redial. If a connection cannot be made, the next number is dialed and
an error report is generated.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting
errors that occur during transmission and automatically requesting retransmission of the
erroneous portion. Phone charges are unaffected, or might even be reduced, on good
phone lines. On poor phone lines, ECM increases sending time and phone charges, but
sends the data much more reliably. The default setting is On. Turn ECM off only if it
increases phone charges substantially, and if you can accept poorer quality in exchange
for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off
• The quality and transmission speed of faxes you send and receive are affected.
•The Fax Speed is automatically set to Medium.
• You no longer send or receive faxes in color.
To change the ECM setting from the control panel
1.From the Home screen, touch right arrow 
, and then select Setup.
2.Touch Fax Setup and then select Advanced Fax Setup.
3.Touch down arrow 
, and then select Error Correction Mode.
4.Select On or Off.
53
 
						

							Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer option,
you must receive faxes manually. If you turn on the Auto Answer option (the default
setting), the printer automatically answers incoming calls and receives faxes after the
number of rings that are specified by the Rings to Answer setting. (The default Rings
to Answer setting is five rings.)
If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-
size paper, the printer reduces the fax so that it fits on the paper that is loaded. If you
have disabled the Automatic Reduction feature, the printer prints the fax on two pages.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
printer memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
•Receive a fax manually
•
Set up backup fax
•
Reprint received faxes from memory
•
Poll to receive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set automatic reduction for incoming faxes
•
Block unwanted fax numbers
•
Receive faxes to your computer (Fax to PC and Fax to Mac)
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while
you are still connected. This is referred to as manual faxing. Use the instructions in this
section to receive a manual fax.
NOTE:You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually from a phone that is:
• Directly connected to the printer (on the 2-EXT port)
• On the same phone line, but not directly connected to the printer
To receive a fax manually
1.Make sure the printer is turned on and you have paper loaded in the main tray.
2.Remove any originals from the document feeder tray.
3.Set the Rings to Answer setting to a high number to allow you to answer the incoming
call before the printer answers. Or, turn off the Auto Answer setting so that the printer
does not automatically answer incoming calls.
Chapter 5
54 Fax
 
						

							4.If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5.When you hear fax tones from a sending fax machine, do the following:
a. Touch Fax, and then select Start Black or Start Color.
b. After the printer begins to receive the fax, you can hang up the phone or remain
on the line. The phone line is silent during fax transmission.
Set up backup fax
Depending on your preference and security requirements, you can set up the printer to
store all the faxes it receives, only the faxes it receives while the printer is in an error
condition, or none of the faxes it receives.
The following backup fax modes are available:
OnThe default setting. When backup fax is On, the printer stores all received
faxes in memory. This enables you to reprint up to eight of the most recently
printed faxes if they are still saved in memory.
NOTE:When printer memory is low, it overwrites the oldest, printed faxes
as it receives new faxes. If the memory becomes full of unprinted faxes, the
printer stops answering incoming fax calls.
NOTE:If you receive a fax that is too large, such as a very detailed color
photo, it might not be stored in memory due to memory limitations.
On Error OnlyCauses the printer to store faxes in memory only if an error condition exists
that prevents the printer from printing the faxes (for example, if the printer
runs out of paper). The printer continues to store incoming faxes as long as
there is memory available. (If the memory becomes full, the printer stops
answering incoming fax calls.) When the error condition is resolved, the
faxes stored in memory print automatically, and then they are deleted from
memory.
OffFaxes are never stored in memory. For example, you might want to turn off
backup fax for security purposes. If an error condition occurs that prevents
the printer from printing (for example, the printer runs out of paper), the
printer stops answering incoming fax calls.
NOTE:If backup fax is enabled and you turn off the printer, all faxes stored in
memory are deleted, including any unprinted faxes that you might have received while
the printer was in an error condition. You must contact the senders to ask them to
resend any unprinted faxes. For a list of the faxes you have received, print the Fax
Log. The Fax Log is not cleared when the printer is turned off.
To set backup fax from the printer control panel
1.Touch right arrow 
, and then select Setup.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Touch Backup Fax Reception.
4.Touch one of the options available.
Reprint received faxes from memory
If you set the backup fax mode to On, the received faxes are stored in memory, whether
the printer has an error condition or not.
Receive a fax 55
 
						

							NOTE:After the memory becomes full, the oldest, printed faxes are overwritten as
new faxes are received. If all the stored faxes are unprinted, the printer does not
receive any fax calls until you print or delete the faxes from memory. You might also
want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they are still in memory. For example, you might need to reprint
your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the printer control panel
1.Make sure you have paper loaded in the main tray.
2.Touch right arrow 
, and then select Setup.
3.Touch Tools , and then select Reprint Faxes in Memory.
The faxes are printed in the reverse order from which they were received with the
most recently received fax printed first, and so on.
4.
If you want to stop reprinting the faxes in memory, touch 
 (Cancel button).
Poll to receive a fax
Polling allows the printer to ask another fax machine to send a fax that it has in its queue.
When you use the Poll to Receive feature, the printer calls the designated fax machine
and requests the fax from it. The designated fax machine must be set for polling and have
a fax ready to send.
NOTE:The printer does not support polling pass codes. Polling pass codes are a
security feature that require the receiving fax machine to provide a pass code to the
printer it is polling in order to receive the fax. Make sure the printer you are polling
does not have a pass code set up (or has not changed the default pass code) or the
printer cannot receive the fax.
To set up poll to receive a fax from the printer control panel
1.Touch Fax, and then select Fax Settings.
2.Touch Poll to Receive.
3.Enter the fax number of the other fax machine.
4.Touch Start Fax.
Forward faxes to another number
You can set up the printer to forward your faxes to another fax number. A received color
fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the printer control panel
1.Touch right arrow 
, and then select Setup.
2.Touch Fax Setup, and then select Advanced Fax Setup.
3.Touch down arrow 
, and then select Fax Forwarding.
Chapter 5
56 Fax