HP Officejet 6500A e All in One E710a User Manual

							Shared voice/fax line with computer DSL/ADSL modem and answering machine
1 Telephone wall jack
2 Parallel splitter
3 DSL/ADSL filter
4 Phone cord provided with the printer connected to the 1-LINE port on
the back of the printer
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
5 DSL/ADSL modem
6 Computer
7 Answering machine
8 Telephone (optional)
NOTE:You must purchase a parallel splitter. A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2–line phone splitter, a serial splitter, or a
parallel splitter which has two RJ-11 ports on the front and a plug on the back.
Example of a parallel splitter
Set up faxing (parallel phone systems) 217
 
						

							To set up the printer with a computer DSL/ADSL modem
1.Obtain a DSL/ADSL filter from your DSL/ADSL provider.
NOTE:Phones in other parts of the home/office sharing the same phone number with
DSL/ADSL service must be connected to additional DSL/ADSL filters; otherwise, noise
occurs when making voice calls.
2.Using the phone cord supplied in the box with the printer, connect one end to the DSL/ADSL
filter, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE:You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL/ADSL filter to the printer, you
might not be able to fax successfully. This special phone cord is different from the phone
cords you might already have in your home or office.
3.Connect the DSL/ADSL filter to the splitter.
4.Unplug the answering machine from the telephone wall jack, and connect it to the port labeled
2-EXT on the back of the printer.
NOTE:If you do not connect your answering machine directly to the printer, fax tones
from a sending fax machine might be recorded on your answering machine, and you
might not receive faxes with the printer.
5.Connect the DSL modem to the parallel splitter.
6.Connect the parallel splitter to the wall jack.
7.Set your answering machine to answer after a low number of rings.
8.Change your Rings to Answer setting on the printer to the maximum number of rings
supported by the printer.
NOTE:The maximum number of rings varies by country/region.
9.Run a fax test.
When the phone rings, your answering machine answers after the number of rings you have set,
and then play your recorded greeting. The printer monitors the call during this time, “listening” for
fax tones. If incoming fax tones are detected, the printer emits fax reception tones and receive the
fax; if there are no fax tones, the printer stops monitoring the line and your answering machine
can record a voice message.
If you use the same phone line for telephone, fax, and have a computer DSL modem, follow these
instructions to set up your fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a computer dial-up
modem on the same phone line, and subscribe to a voice mail service through your telephone
company, set up the printer as described in this section.
NOTE:You cannot receive faxes automatically if you have a voice mail service at the same
phone number you use for fax calls. You must receive faxes manually; this means you must
be available to respond in person to incoming fax calls. If you want to receive faxes
automatically instead, contact your telephone company to subscribe to a distinctive ring
service, or to obtain a separate phone line for faxing.
Appendix C
218 Additional fax setup
 
						

							Since your computer dial-up modem shares the phone line with the printer, you cannot use both
your modem and the printer simultaneously. For example, you cannot use the printer for faxing if
you are using your computer dial-up modem to send an email or access the Internet.
There are two different ways to set up the printer with your computer based on the number of
phone ports on your computer. Before you begin, check your computer to see if it has one or two
phone ports.
• If your computer has only one phone port, you must purchase a parallel splitter (also called a
coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11
ports on the back. Do not use a two-line phone splitter, a serial splitter, or a parallel splitter
which has two RJ-11 ports on the front and a plug on the back.)
Example of a parallel splitter
• If your computer has two phone ports, set up the printer as described below.
Back view of the printer
1 Telephone wall jack
2 Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3 Parallel splitter
4 Computer with modem
5 Telephone
To set up the printer on the same phone line as a computer with two phone ports
1.Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it
into the port labeled 2-EXT on the back of the printer.
3.Connect a phone to the OUT port on the back of your computer dial-up modem.
Set up faxing (parallel phone systems) 219
 
						

							4.Using the phone cord supplied in the box with the printer, connect one end to your telephone
wall jack, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE:You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
5.If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE:If you do not turn off the automatic fax reception setting in your modem software,
the printer cannot receive faxes.
6.Turn off the Auto Answer setting.
7.Run a fax test.
You must be available to respond in person to incoming fax calls, or the printer cannot receive
faxes.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Serial-type fax setup
For information on setting up the printer for faxing using a serial-type phone system, see the Fax
Configuration Web site for your country/region.
Austria
www.hp.com/at/faxconfig
Germany
www.hp.com/de/faxconfig
Switzerland (French)
www.hp.com/ch/fr/faxconfig
Switzerland (German)
www.hp.com/ch/de/faxconfig
United Kingdom
www.hp.com/uk/faxconfig
Finland
www.hp.fi/faxconfig
Denmark
www.hp.dk/faxconfig
Sweden
www.hp.se/faxconfig
Norway
www.hp.no/faxconfig
Netherlands
www.hp.nl/faxconfig
Belgium (Dutch)
www.hp.be/nl/faxconfig
Belgium (French)
www.hp.be/fr/faxconfig
Portugal
www.hp.pt/faxconfig
Spain
www.hp.es/faxconfig
France
www.hp.com/fr/faxconfig
Ireland
www.hp.com/ie/faxconfig
Italy
www.hp.com/it/faxconfig
Appendix C
220 Additional fax setup
 
						

							Test fax setup
You can test your fax setup to check the status of the printer and to make sure it is set up
correctly for faxing. Perform this test after you have completed setting up the printer for faxing.
The test does the following:
• Tests the fax hardware
• Verifies the correct type of phone cord is connected to the printer
• Checks that the phone cord is plugged into the correct port
• Checks for a dial tone
• Checks for an active phone line
• Tests the status of your phone line connection
The printer prints a report with the results of the test. If the test fails, review the report for
information on how to fix the problem and rerun the test.
To test fax setup via the printer control panel
1.Set up the printer for faxing according to your particular home or office setup instructions.
2.Make sure the ink cartridges are installed, and that full-size paper is loaded in the input tray
before starting the test.
3.From the printer control panel, touch Setup.
4.Select Tools, and then select Run Fax Test.
The printer displays the status of the test on the display and prints a report.
5.Review the report.
• If the test passes and you are still having problems faxing, check the fax settings listed in
the report to verify the settings are correct. A blank or incorrect fax setting can cause
problems faxing.
• If the test fails, review the report for more information on how to fix any problems found.
Test fax setup 221
 
						

							D Network setup
You can manage network settings for the printer through the printer control panel as described in
the next section. Additional advanced settings are available in the embedded Web server, a
configuration and status tool you access from your Web browser using an existing network
connection to the printer. For more information, see 
Embedded Web server.
This section contains the following topics:
•
Change basic network settings
•
Change advanced network settings
•
Set up the printer for wireless communication
•
Uninstall and reinstall the HP software
Change basic network settings
The control-panel options enable you to set up and manage a wireless connection and to perform
a variety of network management tasks. This includes viewing the network settings, restoring the
network defaults, turning the wireless radio on and off, and changing the network settings.
This section contains the following topics:
•
View and print network settings
•
Turn the wireless radio on and off
View and print network settings
You can display a summary of the network settings on the printer control panel or the Network
Toolbox. You can print a more detailed network configuration page which lists all of the important
network settings such as the IP address, link speed, DNS, and mDNS. For more information on
the network settings, see 
Understand the network configuration page.
Turn the wireless radio on and off
The wireless radio is on by default, as indicated by the blue light on the front of the printer. In
order to stay connected to a wireless network, the radio must stay on. However, if your printer is
connected to a wired network or you have a USB connection, the radio is not used. In this case
you might want to turn the radio off.
1.Touch right arrow 
, and then select Network.
2.Touch Wireless, select Wireless Radio, and then select On to turn the radio on, or Off to
turn the radio off.
Change advanced network settings
The advanced network settings are provided for your convenience. However, unless you are an
advanced user, you should not change any of these settings. The advanced settings include Link
Speed, IP Settings, and Default Gateway.
This section contains the following topics:
•
Set link speed
•
View IP settings
•
Change IP settings
•
Reset network settings
222 Network setup
 
						

							Set link speed
You can change the speed at which data is transmitted over the network. The default is
Automatic.
1.Touch right arrow 
, and then select Network.
2.Select Advanced Setup, then select Link Speed.
3.Touch the number next to the link speed that matches your network hardware:
•1. Automatic
•2. 10-Full
•3. 10-Half
•4. 100-Full
•5. 100-Half
View IP settings
To view the IP address of the printer:
• Print the network configuration page. For more information, see 
Understand the network
configuration page.
• Or, open the Network Toolbox (Windows), click the Network Settings tab, click the Wired or
Wireless tab (depending on the current connection), and then click IP Settings.
Change IP settings
The default IP setting for the IP settings is Automatic, which sets the IP settings automatically.
However, if you are an advanced user, you might want to manually change settings, such as the
IP address, subnet mask, or the default gateway.
CAUTION:Be careful when manually assigning an IP address. If you enter an invalid IP
address during the installation, your network components cannot connect with the printer.
1.Touch right arrow , and then select Network.
2.Select Advanced Setup, and then select IP Settings.
3.A message appears warning that changing the IP address will remove the printer from the
network. Touch OK to continue.
4. Automatic is selected by default. To change the settings manually, touch Manual.
5.Touch the IP setting:
•IP Address
•Subnet Mask
•Default Gateway
6.Enter your changes, and then touch Done.
Reset network settings
1.Touch right arrow , and then select Network.
2.Touch Restore Network Defaults, and then select Yes.
NOTE:Print the network configuration page and verify that the network settings have been
reset. For more information, see 
Understand the network configuration page.
By default, the network name (SSID) is “hpsetup” and the communication mode is “ad hoc.”
Set up the printer for wireless communication
You may set up the printer for wireless communication.
Set up the printer for wireless communication 223
 
						

							NOTE:If you encounter problems, see Solve wireless problems (some models only).
Make sure the printer is not connected to the network using a network cable.
The sending device must have built-in 802.11 capabilities or an 802.11 wireless card installed.
The printer and the computers that use it must be on the same subnet.
Before installing the HP software, you might want to find out the settings of your network. Obtain
the information from your system administrators, or complete the following tasks:
• Obtain your networks network name or Service Set Identifier (SSID) and communication
mode (infrastructure or ad hoc) from the configuration utility for the networks wireless access
point (WAP) or the computers network card.
• Find out the type of encryption your network uses, such as Wired Equivalent Privacy (WEP).
• Find out the security password or encryption key of the wireless device.
This section contains the following topics:
•
To set up a wireless communication using the Wireless Setup Wizard
•
Understand 802.11 wireless network settings
•
Test the wireless connection
•
Change the connection method
•
Guidelines for ensuring wireless network security
•
Guidelines for reducing interference on a wireless network
To set up a wireless communication using the Wireless Setup Wizard
The Wireless Setup Wizard provides an easy way to set up and manage a wireless connection
(both infrastructure and ad hoc connections) to your printer.
NOTE:To connect to an infrastructure network, you must have a wireless network set up
and running.
1.Set up the printer hardware. See the getting started guide or the setup poster that came with
your printer.
2.On the printer control panel, touch right arrow 
, and then select Network.
3.Touch Wireless, select Wireless Setup Wizard, and then touch OK.
4.Follow the display instructions to complete the setup.
NOTE:If you cannot find the network name (SSID) and WPA key or WEP passphrase,
contact your network administrator or the person who set up the wireless network..
NOTE:If you want to connect the printer using an ad hoc connection, connect your
computer to the network name (SSID) “hpsetup“. (This network name is the default, ad hoc
network created by the printer.)
If your printer was previously configured for a different network, you can restore the network
defaults to enable the printer to use “hpsetup“. To restore the network defaults complete the
following steps:
Understand 802.11 wireless network settings
Network name (SSID)
By default, the printer looks for the wireless network name or SSID named hpsetup. Your
network may have a different SSID.
Communication mode Appendix D
224 Network setup
 
						

							There are two communication mode options:
•Ad hoc: On an ad hoc network, the printer is set to ad hoc communication mode and
communicates directly with other wireless devices without the use of a WAP.
All devices on the ad hoc network must:
◦Be 802.11 compatible
◦Have ad hoc as the communication mode
◦Have the same network name (SSID)
◦Be on the same subnet and same channel
◦Have the same 802.11 security settings
•Infrastructure (recommended): On an infrastructure network, the printer is set to
infrastructure communication mode and communicates with other devices on the network,
whether the devices are wired or wireless, through a WAP. WAPs commonly act as routers or
gateways on small networks.
Security settings
•Network authentication: The printers factory default setting is Open, which does not
require security for authorization or encryption. The other possible values are
OpenThenShared, Shared, and WPA-PSK (Wi-Fi
® Protected Access Pre-Shared Key).
WPA increases the level of over-the-air data protection and access control on existing and
future Wi-Fi networks. It addresses all known weaknesses of WEP, the original native security
mechanism in the 802.11 standard.
WPA2 is the second generation of WPA security; it provides enterprise and consumer Wi-Fi
users with a high level of assurance that only authorized users can access their wireless
networks.
•Data encryption:
◦Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio
waves from one wireless device to another wireless device. Devices on a WEP-enabled
network use WEP keys to encode data. If your network uses WEP, you must know the
WEP key(s) it uses.
NOTE:Shared WEP key encryption is not supported.
◦WPA uses the Temporal Key Integrity Protocol (TKIP) for encryption and employs 802.1X
authentication with one of the standard Extensible Authentication Protocol (EAP) types
available today.
◦WPA2 provides a new encryption scheme, the Advanced Encryption Standard (AES).
AES is defined in counter cipher-block chaining mode (CCM) and supports the
Independent Basic Service Set (IBSS) to enable security between client workstations
operating in ad hoc mode.
Test the wireless connection
Print the wireless test page for information about the printers wireless connection. The wireless
test page provides information about the printers status, MAC address, and IP address. If the
printer is connected to a network, the test page displays details about the network settings.
▲Printer control panel: Touch right arrow 
, select Network, select Wireless, and then
select Wireless Network Test.
Change the connection method
To change the connection method (Windows)
NOTE:If you are changing to a wireless connection, make sure that an Ethernet cable has
not been connected to the printer. Connecting an Ethernet cable turns off the printers
wireless capabilities.
Set up the printer for wireless communication 225
 
						

							1.On the computer desktop, click Start, select Programs or All Programs, click HP, select
your printer name, and then click Connect a New Printer.
2.Follow the onscreen instructions.
To change the connection method (Mac OS X)
1.Open the HP Utility. For more information, see 
HP Utility (Mac OS X).
2.Click the Application icon on the toolbar.
3.Double-click HP Setup Assistant, and then follow the onscreen instructions.
Guidelines for ensuring wireless network security
This section contains the following topics:
•
To add hardware addresses to a WAP
•
Other guidelines
To add hardware addresses to a WAP
MAC filtering is a security feature in which a WAP is configured with a list of MAC addresses (also
called hardware addresses) of devices that are allowed to gain access to the network through
the WAP.
If the WAP does not have the hardware address of a device attempting to access the network, the
WAP denies the device access to the network.
If the WAP filters MAC addresses, then the printers MAC address must be added to the WAPs
list of accepted MAC addresses.
1.Print the network configuration page. For information on the network configuration page, see
Understand the network configuration page.
2.Open the WAPs configuration utility, and add the printers hardware address to the list of
accepted MAC addresses.
Other guidelines
To keep the wireless network secure, follow these guidelines:
• Use a password with at least 20 random characters. You can use up to 64 characters in a
WPA password.
• Avoid any common words or phrases, easy sequences of characters (such as all 1s), and
personally-identifiable information for passwords. Always use random strings composed of
uppercase and lowercase letters, numbers, and if allowed, special characters such as
punctuation.
• Change the password periodically.
• Change the default password provided by the manufacturer for administrator access to the
access point or wireless router. Some routers let you change the administrator name as well.
• Turn off administrative access over wireless if possible. If you do this, you need to connect to
the router with a wired Ethernet connection when you want to make configuration changes.
• Turn off remote administrative access over the Internet on your router, if possible. You can
use Remote Desktop to make an encrypted connection to a computer running behind your
router and make configuration changes from the local computer you are accessing over the
Internet.
• To avoid accidentally connecting to another partys wireless network, turn off the setting to
automatically connect to non-preferred networks. This is disabled by default in Windows XP. Appendix D
226 Network setup