HP Business InkJet 1200D User Manual

							ENWW     69     To share the printer with other computers
You must install the printer software on each computer that will use the printer. Follow the 
steps beginning on page 10 to install the printer software on other computers that will use 
the printer.
Advanced setup
For instructions on configuring the printer to operate on ad hoc networks other than the 
hpsetup factory default, visit HP’s Web site at http://www.hp.com/support/businessinkjet1200.
Configuring the printer (Mac OS)
You can use the printer with a single Macintosh computer using a USB cable, or you can 
share the printer among other users on a network. 
To install the software for network or direct connection 
1Connect the printer to the computer with the USB cable or to the network with a network 
cable.
2Insert the Starter CD into the CD-ROM drive. The CD menu starts automatically.
If the CD menu does not start automatically, double-click the CD icon on the desktop, 
and then double-click the Setup icon.
3Click Install Driver and follow the instructions on the screen for your connection type.
4Complete the installation:
Mac OS 9 (9.1 or later)
 a When prompted, restart the computer.
 b Select Chooser from the Apple menu.
 c Select hp inkjet 6.x in the upper left window of the Chooser window, where x 
represents the version of the current printer driver.
 d Select the printer in the right window of the Chooser screen.
 e Close the Chooser.
 f To share the printer, see To share the printer on a locally shared network.
Mac OS X (10.1.5 or later)
 a Open the Print Center, which is located in the Applications\Utilities folder.
 bClick Add Printer.
 c For a direct connection, select USB from the menu.
-Or-
For a network connection on an IP network, on the pop-up menu, select 
HP IP Printing, and then type the IP address for the printer, or select Rendezvous.
 d Select the printer from the printer list, and then click Add. A mark appears beside the 
printer name, indicating that this printer is now the default printer.
 e Close the Print Center.
 
						

							70    5 - Configuring and managing the printerENWW
5If necessary, share the printer with other Macintosh computer users.
Direct connection
Share the printer with the other Macintosh computer users. See To share the printer on 
a locally shared network for more information.
Network connection
Individual Macintosh computer users who want to use the network printer must install 
the printer software on their computers.
To share the printer on a locally shared network
When you connect the printer directly, you can still share the printer with other computers 
using a simple form of networking known as locally shared networking. Use this configuration 
only in small groups or when usage is low. The computer that is connected to the printer is 
slowed down when many users print to the printer. 
Basic requirements for sharing in a Macintosh environment include the following items:
zThe Macintosh computers must be communicating on the network using TCP/IP, and the 
Macintosh computers must have IP addresses. (AppleTalk is not supported.)
zThe printer that is being shared must be connected to a built-in USB port on the host 
Macintosh computer.
zBoth the host Macintosh computer and the client Macintosh computers that are using the 
shared printer must have printer-sharing software installed and the printer driver or PPD 
for the printer that is installed. (You can run the Installer program to install the printer 
sharing software and associated Help files.)
zThe client Macintosh computers should have the appropriate HP printer drivers installed.
zThe client Macintosh computers must be PowerMac computers.
For more information about USB printer sharing, see the support information that is available 
on the Apple website (http://www.apple.com) or the Mac Help on the computer.
To share among computers with the same operating system
Use the following steps to share the printer among Macintosh computers with the same 
operating system:
1Turn on printer sharing on the computer that is connected to the printer (the host).
Mac OS X (10.2.x and later): Open System Preferences, click Sharing, click 
Services, and then select the Printer Sharing check box.
Mac OS 9 (9.1 and later): Open Control Panels, and then click USB Printer Sharing.
2To print from the other Macintosh computers (the clients) on the network, preselect the 
printer in USB Printer Sharing (Mac OS 9, version 9.1 and later) or Sharing (Mac OS X, 
version 10.2.x and later). Then, choose the neighborhood where the printer is shared and 
select the printer.
3To print from the other Macintosh computers (the clients) on the network, preselect the 
printer in Sharing. Then, choose the neighborhood where the printer is shared and select 
the printer.
 
						

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To share among computers with different operating systems
Use the following steps to share with Mac OS 9 (9.1 and later) computers when the host 
computer is running the Mac OS X (10.1.5 and later).
NotePrinters connected using USB cables can only be shared between the Mac OS 9 (9.1 and 
later) and the Mac OS X (10.1.5 and later) through the Classic environment in the Mac OS X.
1On the Mac OS X (10.1.5 and later) host computer, open System Preferences, make 
sure that printer sharing is off, and then quit System Preferences.
2Locate the Mac OS 9 (9.1 and later) System Folder, open Control Panel, and then open 
USB Printer Sharing. (If the Classic environment is not already running, it starts.)
3Click the Start/Stop tab, and then click Start.
4When USB Printer Sharing On appears, click the My Printers tab.
5Select the check box next to the device that you want to share.
6Close the control panel.
Installing the software for wireless communication
This section contains information about installing and configuring the wireless networking 
software for Macintosh computers.
Before installing the printer software, complete the following tasks:
zObtain the your network’s network name (SSID, or Service Set Identifier) and 
communication mode (infrastructure or ad hoc) from the configuration utility for the 
network’s wireless access point (WAP) or the computer’s network card. See Configuring 
basic wireless communication settings. 
zFind out the type of security your network uses (such as WPA or WEP), and then configure 
these settings in the EWS. See Configuring wireless security settings. 
After you complete these tasks, install the printer software for your communication mode 
(infrastructure or ad hoc). 
NoteMake sure that the printer is not connected to the network using a network cable.
Mac OS 9 (9.1 and later)
To set wireless network settings in an infrastructure network 
1Set up the printer hardware (see the setup poster and the getting started guide).
2Open the Airport Admin Utility, and then do the following:
 aClick Base Station, and then select Equivelant Network Password.
 b Write down the network name (SSID) and the WEP key.
 c Close the Airport Admin Utility.
3Press the printer’s Configuration Page button to print the configuration pages.
 
						

							72    5 - Configuring and managing the printerENWW
4Click the Apple menu, point to Control Panels, click TCP/IP, and then do the following:
 aClick File, and then click Configurations to open the Configuration dialog box.
 bClick Duplicate, enter HP Business Inkjet 1200, and then click OK.
 cClick Make Active to close the Configuration dialog box.
 d From the Connect via menu, select AirPort.
 e From the Configure menu, select Manually.
 f Enter the printer’s Subnet Mask and Default Gateway from the network 
configuration page.
 gEnter 169.254.0.1 in the IP address box.
5Open the AirPort Setup Assistant, and then follow the onscreen instructions for joining an 
existing wireless network. Use hpsetup as the existing network to join. 
You may also go to the Apple menu, select Airport, and then select hpsetup as the 
existing network to join.
6Use the IP address listed on the network configuration page to open the printer’s 
embedded Web server, and then enter the printer’s security settings (see Configuring 
wireless security settings). Use the WEP key you wrote down in step 1.
7To return to your previous network settings, follow step 5 and selecting the name of your 
network instead of hpsetup.
8Insert the Starter CD in the computer’s CD drive, and then double-click the CD 
desktop icon.
9Double-click the HP Inkjet Installer icon, then restart the computer when prompted.
10Open the Chooser, then select the hp inkjet 6.x icon.
11When asked if you want the computer to search for the printer, click Ye s.
12Select the printer, and then close the Chooser.
To set wireless network settings in an ad hoc network 
(advanced users only)
1Set up the printer hardware (see the setup poster and the getting started guide).
2Reset the printer’s network settings. See Troubleshooting tips and resources.
3Press the printer’s Configuration Page button to print the configuration pages.
4Open the AirPort Setup Assistant, and then follow the onscreen instructions for joining an 
existing wireless network. Use hpsetup as the existing network to join. 
You may also go to the Apple menu, select Airport, and then select hpsetup as the 
existing network to join.
5Use the URL listed on the network configuration page to open the printer’s embedded 
Web server, then enter the printer’s security settings. See Configuring wireless security 
settings.
6Insert the Starter CD in the computer’s CD-ROM drive, and then double-click the CD 
desktop icon.
7Double-click the HP Inkjet Installer icon, and then restart the computer when prompted.
8Open the Chooser, then select the hp inkjet 6.x icon.
9When asked if you want the computer to search for the printer, click Ye s.
10Select the printer, then close the Chooser.
 
						

							ENWW     73    
Mac OS X (10.1.5 and later)
To set wireless network settings in an infrastructure network 
(recommended)
1Set up the printer hardware (see the setup poster and the getting started guide).
2Insert the Starter CD in the computer’s CD-ROM drive, and then double-click the CD 
desktop icon.
3Double-click the HP Inkjet Installer icon, then follow the onscreen instructions.
4On the Connection Type screen, select Wireless, then click Next.
5Follow the onscreen instructions to complete the software installation. 
6When prompted, enter the printer’s security settings. See Configuring wireless security 
settings.
7On the Add Printer screen, click Open Print Center.
8Click Add Printer.
9Do one of the following depending on the version of Mac OS X you are using:
Mac OS X (10.2.3 and later): Select Rendezvous.
Mac OS X (10.1.5 to 10.2.2): Select HP IP Printing, and then click Discover.
10Select the printer, click Add, and then close the Print Center.
To set wireless network settings in an ad hoc network 
(advanced users only)
1Set up the printer hardware (see the setup poster and the getting started guide).
2Reset the printer’s network settings. See Troubleshooting tips and resources.
3Press the printer’s Configuration Page button to print the configuration pages.
4Open the AirPort Setup Assistant, and then follow the onscreen instructions for joining an 
existing wireless network. Use hpsetup as the existing network to join.
5Use the URL listed on the network configuration page to open the printer’s embedded 
Web server, and enter the printer’s security settings (see Configuring wireless security 
settings).
6Insert the Starter CD in the computer’s CD-ROM drive, and then double-click the CD 
desktop icon.
7Double-click the HP Inkjet Installer icon, and then follow the onscreen instructions.
8On the Connection Type screen, select Wireless, and then click Next.
9Close the setup utility and install the printer driver.
10On the Add Printer screen, click Open Print Center.
11Click Add Printer.
12Do one of the following depending on the version of Mac OS X you are using:
Mac OS X (10.2.3 and later): Select Rendezvous.
Mac OS X (10.1.5 to 10.2.2): Select HP IP Printing, and then click Discover.
13Select the printer, and then click the Add button.
14Close the Print Center.
 
						

							74    5 - Configuring and managing the printerENWW
Classic environment for Mac OS X (10.1.5 and later) 
1Install the printer software as specified for a computer with Mac OS X (10.1.5 and later). 
See Mac OS X (10.1.5 and later) for more information.
2Open the Chooser, and then select the hp inkjet 6.x icon.
NoteIf you do not see the hp inkjet 6.x icon, then insert the Starter CD into the computer CD drive 
and follow the onscreen instructions to install the Mac OS 9 printer driver. Then repeat step 1.
3When asked if you want the computer to search for the printer, click Ye s.
4Select the printer, and then close the Chooser.
Configuring wireless communication options
Configuring basic wireless communication settings
In order to install the printer on a wireless network, you need to know the network’s 
communication mode and its network name (SSID, or Service Set Identifier). Consult the 
configuration utility for your computer’s network card or for your network’s Wireless Access 
Point (WAP).
There are two options for a network’s communication mode.
zInfrastructure (recommended)
When the printer is set to the infrastructure communication mode, the printer 
communicates with other devices on the network, whether the devices are wired or 
wireless, through a WAP. WAPs commonly act as routers or gateways on small networks.
zAd hoc (advanced users only)
When the printer is set to the ad hoc communication mode, the printer communicates 
directly with other wireless devices without the use of a WAP.
For instructions on installing the printer on an existing ad hoc network, visit HP’s Web site 
at http://www.hp.com/support.
 
						

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Configuring wireless security settings
The printer must share the same network security settings as the other devices on your 
network. If the printer does not have the correct security settings, other devices on the network 
will not be able to use the printer.
To find the security settings for your wireless network, consult the configuration utility for your 
computer’s wireless network card or the network’s Wireless Access Point (WAP).
Types of wireless security
You can configure the printer to use the following security options: 
zOpen System (no security)
The network does not require security for authorization or encryption. This is the printers 
factory default setting.
zWired Equivalent Privacy (WEP)
WEP provides security by encrypting data sent over radio waves from one wireless device 
to another wireless device. 
Devices on a WEP-enabled network use WEP keys to encode data. If your network uses 
WEP, you must know the WEP key(s) it uses.
zWi-Fi Protected Access (WPA)
WPA provides security by doing the following:
 Encrypting data sent over radio waves from one wireless device to another 
wireless device
 Controlling access to network resources through authentication protocols 
WPA either requires the use of an authentication server (best suited for enterprise 
networks) or a pass phrase known to all devices on the network.
Configuring security options
You can configure security options for wireless communication from the installation program or 
the EWS.
To configure security options from the installation program
See Wireless connection or Installing the software for wireless communication for information 
about running the installation program.
To configure security options in the EWS
1Connect a cross cable (included with the HP Business Inkjet 1200dtwn) to the printer and 
the computer.
2Open the printers embedded Web server (EWS). See Embedded Web server (EWS).
3Click the Networking tab, and then click Wireless (802.11) in the left pane.
4On the Wireless Setup tab, click Start Wizard.
5Follow the instructions on the screen.
6Click Apply, and then close the EWS.
 
						

							76    5 - Configuring and managing the printerENWW
To add hardware addresses to a Wireless Access Point (WAP) 
MAC filtering is a security feature in which a Wireless Access Point (WAP) is configured with a 
list of MAC addresses (also called “hardware addresses”) of devices that are allowed to gain 
access to the network through the WAP.
If the WAP does not have the hardware address of a device attempting to access the network, 
the WAP denies the device access to the network.
If the WAP filters MAC addresses, then the printers MAC address must be added to the 
WAPs list of accepted MAC addresses.
1Print a configuration page. (See Understanding the configuration page.)
2Open the WAPs configuration utility, then add the printers hardware address to the list of 
accepted MAC addresses.
Reducing interference in a wireless network
The following tips will help reduce the chances for interference in a wireless network:
zKeep the wireless devices away from large metal objects, such as filing cabinets, 
and other electromagnetic devices, such as microwaves and cordless telephones, 
as these objects can disrupt radio signals.
zKeep the wireless devices away from large masonry structures and other building 
structures as these objects can absorb radio waves and lower signal strength.
zFor an infrastructure network, position the WAP in a central location in line of sight with the 
wireless devices on the network.
zKeep all wireless devices on the network within range of one another.
Uninstalling the printer software
To uninstall the software for Windows computers
If you are using Windows 2000 or Windows XP, you must have administrator privileges to 
uninstall the printer software.
1If the computer is connected directly to the computer using a USB or parallel cable, 
disconnect the printer.
2Close any running applications.
3From the Start menu, open the Control Panel.
4Double-click Add/Remove Programs.
5Select the printing software that you wish to remove.
6Click the button for adding or removing software.
7Follow the instructions on the screen to complete the removal of the printer software. 
NoteIf the uninstallation process fails, restart the computer and complete the steps above to 
uninstall the software.
If the software was not successfully installed or the uninstaller could not be found, complete 
the following steps to run the scrubber utility. (The scrubber utility is not available for computers 
running Windows NT 4.0.)
 
						

							ENWW     77     8Disconnect the printer from the computer.
9On the computer, restart Windows.
10Insert the Starter CD in the CD drive. If the CD menu appears, exit the CD menu.
11Locate the scrubber utility on the Starter CD and run the utility.
 For Windows 98 and Windows Me, use the scrub9x.exe file located in the 
Utils\Scrubber\Win9x_Me folder. 
 For Windows 2000 and Windows XP, use the scrub2k.exe file located in the 
Utils\Scrubber\Win2k_XP folder. 
To uninstall the software for Macintosh computers
1If the computer is connected directly to the computer using a USB cable, 
disconnect the printer.
2Restart the computer.
NoteIf you do not restart the computer before you uninstall the software, some files are not removed 
from your computer when you run the Uninstall option.
3Insert the Starter CD into the CD drive.
4Double-click the CD icon on the desktop.
5Double-click the installer icon and follow the instructions on the screen.
6When the Main Installation dialog box appears, select Uninstall from the drop-down list 
located in the upper-left part of the dialog box.
7Follow the instructions on the screen to remove the printer software.
 
						

							78    A - HP supplies and accessoriesENWW
A
HP supplies and accessories
This section provides information on HP supplies and accessories for the printer. 
The information is subject to changes, visit HP website (http://www.hpshopping.com) for the 
latest updates. You may also make purchase through the website.
Ordering printing supplies online
Besides the HP website, you may order printing supplies through the embedded Web server 
(EWS) or the Toolbox (Windows).
System requirements for ordering printing supplies
To use the Toolbox, ensure you have the following:
zInternet access
zPrinter connected to your computer using a USB or parallel cable, or connected to 
the network
zToolbox installed on your computer (supported for Windows only)
To use the EWS, ensure you have the following:
zTCP/IP-based network (IPX/SPX-based networks are not supported)
zPrinter connected to the network
zWeb browser installed on your computer (either Netscape Navigator 4.8 or Microsoft 
Internet Explorer 5.0 or later)
To order printing supplies
1From the Toolbox (Windows): On the Printer Status tab, click Order Supplies. 
Your default web browser starts and displays a website.
From the EWS: On the Information tab, click Order Supplies.
2Follow the instructions on the website to select and order printing supplies.