HP Business InkJet 1200D User Manual

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2
Using the printer
This section provides information on media usage for the printer, changing print settings, 
and performing basic printing tasks.
Selecting print media
The printer is designed to work well with most types of office paper. It is best to test a variety of 
print media types before buying large quantities. Use HP media for optimum print quality. 
SeeHP supplies and accessories.
Tips for selecting and using print media
For the best results, observe the following guidelines.
zAlways use media that conforms to the printer specifications. See Understanding 
specifications for supported media.
zLoad only one type of media at a time into a tray.
zFor tray 1 and tray 2, load media print-side down and aligned against the right and back 
edges of the tray. See Loading media.
zTray 2 is designed to hold only plain paper.
zDo not overload the trays. See Understanding specifications for supported media.
zTo prevent jams, poor print quality, and other printer problems, avoid the following media:
 Multipart forms
 Media that is damaged, curled, or wrinkled
 Media with cutouts or perforations
 Media that is heavily textured, embossed, or does not accept ink well
 Media that is too lightweight or stretches easily
Cards and envelopes
zAvoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. 
Also avoid cards and envelopes with thick, irregular, or curled edges, or areas that are 
wrinkled, torn, or otherwise damaged.
zUse tightly constructed envelopes, and make sure the folds are sharply creased.
zLoad envelopes into the printer with the flaps facing up.
Photo paper
zUse the Best mode to print photographs. Note that in this mode, printing takes longer and 
more memory is required from your computer.
zRemove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may 
cause smearing.
 
						

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Transparencies
zInsert transparencies with the rough side down and the adhesive strip pointing towards the 
back of the printer. 
zUse the Best mode to print transparencies. This mode provides longer drying time and 
ensures that the ink dries completely before the next page is delivered to the output tray. 
Allowing wet media to stack up may cause smearing.
Custom-size media
zUse only custom-size media supported by the printer.
zIf your application supports custom-size media, set the media size in the application 
before printing the document. If not, set the size in the printer driver. You might need to 
reformat existing documents to print them correctly on custom-size media.
Understanding specifications for supported media
This section provides information regarding the sizes, types, and weights of media that the 
printer supports. It also provides information on the tray capacity.
NoteTray 2 comes with the HP Business Inkjet 1200dtn and HP Business Inkjet 1200dtwn printers.
Understanding supported sizes
Media sizeTray 1Tray 2Auto-duplex 
unit
Standard paper sizes
U.S. Letter*
(216 by 279 mm; 8.5 by 11 inches) 
U.S. Legal*
(216 by 356 mm; 8.5 by 14 inches) 
A4* 
(210 by 297 mm; 8.3 by 11.7 inches)
U.S. Executive*
(184 by 267 mm; 7.25 by 10.5 inches)
U.S. Statement*
(140 by 216 mm; 5.5 by 8.5 inches)
ISO B5*
(176 by 250 mm; 6.9 by 9.8 inches)
A5*
(148 by 210 mm; 5.8 by 8.3 inches)
 
						

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* These media sizes support manual duplex. See Printing on both sides (duplexing). Envelopes 
U.S. #10 Envelope 
(105 by 241 mm; 4.12 by 9.5 inches) 
Monarch Envelope 
(98 by 191 mm; 3.88 by 7.5 inches)
HP Greeting Card Envelope 
(111 by 152 mm; 4.38 by 6 inches)
A2 Envelope 
(111 by 146 mm; 4.37 by 5.75 inches)
DL Envelope 
(110 by 220 mm; 4.3 by 8.7 inches)
C5 Envelope 
(162 by 229 mm; 6.4 by 9 inches)
C6 Envelope 
(114 by 162 mm; 4.5 by 6.4 inches)
Envelope Kaku #2 
(240 by 333 mm; 9.4 by 13.1 inches)
Japanese Envelope Chou #3 
(120 x 235 mm; 4.7 by 9.3 inches)
Japanese Envelope Chou #4 
(90 x 205 mm; 3.5 by 8.1 inches)
Cards 
Index card*
(3 by 5 inches; 76.2 by 127 mm)
Index card*
(4 by 6 inches; 102 by 152 mm)
Index card*
(5 by 8 inches; 127 by 203 mm) 
ISO A6 card*
(4.13 by 5.83 inches; 105 by 149 mm)
Hagaki*
(100 by 148 mm; 3.9 by 5.8 inches)
Ofuku Hagaki*
(148 by 200 mm; 5.8 by 7.9 inches)
Other media 
Photo media*
(4 by 6 inches; 102 by 152 mm)
Banner paper 
(up to 8.5 inches wide and 234 inches long; up to 216 
mm wide and 594.4 cm long)
Custom-size media* 
between 3 to 8.5 inches wide and 5 to 14 inches long 
(76.2 to 216 mm wide and 127 to 356 mm long)*
Media sizeTray 1Tray 2Auto-duplex 
unit
 
						

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Understanding supported media types and weights 
Setting minimum margins
The document margins must match (or exceed) these minimum margin settings in 
portrait orientation.
Tr a yTy p eWeightCapacity
Tray 1 Paper 60 to 135 g/m2
(16 to 36 lb bond)Up to 150 sheets of plain paper 
(15 mm or 0.6 inch stacked) 
Transparencies or labels Up to 30 sheets 
(8 mm or 0.3 inch stacked)
Envelopes  75 to 90 g/m
2
(20 to 24 lb bond 
envelope)Up to 22 sheets 
(15 mm or 0.6 inch stacked)
Cards  Up to 200 g/m
2
(110 lb index)Up to 5 cards
Tray 2 Plain paper only 60 to 105 g/m
2
(16 to 28 lb bond)Up to 250 sheets of plain paper 
(25 mm or 1 inch stacked) 
Auto-duplex unit Paper 60 to 105 g/m
2
(16 to 28 lb bond)N.A.
Output tray All supported media Up to 150 sheets of plain paper 
(text printing)
To p
Bottom
Right
Left LeftTo p
Bottom
Right
 
						

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*The top and bottom margins of banner paper refer to the space between individual sheets in the 
banner paper.
NoteWhen you are using the auto-duplex unit, the minimum top and bottom margin must match or 
exceed 12.7 mm (0.5 inch).
Loading media
This section provides instructions for loading media into the printer.
To load tray 1 or tray 2
1Pull the tray out of the printer by grasping under the front of the tray.
2If you are loading tray 1, raise the output tray.
3If the media is too long, move the latch on the front of the tray to the right and lower the 
front of the tray.
MediaLeft marginRight marginTop marginBottom margin
U.S. Letter, U.S. Legal, A4, 
U.S. Executive, 
U.S. Statement, ISO B5, 
A5, cards, custom-size 
media3.3 mm
(0.13 inch)3.3 mm
(0.13 inch)1.8 mm
(0.069 inch)11.7 mm
(0.46 inch)
Envelopes11.7 mm
(0.46 inch)11.7 mm
(0.46 inch)3.3 mm
(0.13 inch)3.3 mm
(0.13 inch)
Photo media (4 by 6 
inches, or 101.6 by 152.4 
mm) with tear-off tab3.0 mm
(0.12 inch)3.0 mm
(0.12 inch)3.0 mm
(0.12 inch)3.0 mm
(0.12 inch)
Banner paper 3.3 mm
(0.13 inch)3.3 mm
(0.13 inch)0.0 mm*
(0.0 inch)0.0 mm*
(0.0 inch)
Letter/A4Legal
 
						

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4Press the button of the media width guide and slide the guide to the left. Press the button 
of the media length guide and slide the guide towards you.
5Insert the media print-side down along the right of the tray. Make sure the stack of media 
aligns with the right and back edges of the tray, and does not spill over the edges.
6Press the buttons of the media guides and slide the guides to the edges of the loaded 
media. If you have raised the output tray, lower it to its original position.
7Gently reinsert the tray into the printer.
CAUTIONIf you have loaded legal-size or longer media, keep the front of the tray lowered. Damage to 
the media or printer might result if you raise the front of the tray with this longer media loaded.
Configuring trays
By default, the printer draws media from tray 1. If tray 1 is empty, the printer draws media from 
tray 2 (if installed). You can change this default behavior using the following features in the 
embedded Web server or the Toolbox (Windows).
zTr a y  l o c k . Use this feature to protect special media such as letterhead or preprinted 
media from accidental use. If the printer runs out of paper while printing a document, 
it will not use paper from a locked tray to complete the print job.
zDefault tray. Use this feature to determine the first tray from which the printer 
draws media.
NoteTo use the tray lock and default tray settings, you must select the automatic tray selection 
option in the printer software. If the printer is on a network and you set a default tray, the setting 
will affect all users of the printer.
Tray 2 is designed to hold only plain paper.
To configure the tray
1Make sure the printer is turned on.
2From the Toolbox: Click the Printer Services tab, and then click Advanced 
Configuration.
From the embedded Web server: Click the Settings tab, and then click Paper Handling 
in the left pane.
3Change the desired tray settings and click OK or Apply.
 
						

							ENWW     15     The following table lists possible ways you can use the tray settings to meet your 
printing needs.
Changing print settings
You can change print settings (such as media size or type) from an application or the printer 
driver. Changes made from an application take precedence over changes made from the 
printer driver. However, after the application is closed, the settings return to the defaults 
configured in the printer driver. 
NoteTo set print settings for all print jobs, make the changes in the printer driver.
For more information about printer driver features in Windows, see the printer driver online 
help. For more information about printing from a specific application, see the documentation 
for that application.
To change settings from an application for current jobs (Windows)
1Open the document you want to print.
2On the File menu, click Print, and then click Setup or Properties. 
(Specific options may vary depending on the application you are using.)
3Change any other desired settings and click OK, Print, or a similar command.
To change default settings for all future jobs (Windows)
1Click Start, point to Settings, and then click Printers or Printers and Faxes.
2Right-click the printer icon, and then choose Properties, Document Defaults, 
orPrinting Preferences.
3Change any other desired settings and click OK. 
To change settings (Mac OS)
1On the File menu, click Page Setup.
2Change any desired settings and click OK.
3On the File menu, click Print.
4Change any desired settings and click Print.
I want to...Follow these steps
Load both trays with the same media and have 
the printer pick media from one tray if the other 
one is empty.1Load media in tray 1 and tray 2. 
See Loading media.
2Make sure tray lock is disabled.
Have both special media (such as transparencies 
or letterhead) and plain paper loaded in the trays.
1Load special media in tray 1 and plain paper in 
tray 2. 
2Make sure tray lock is set to tray 1.
Load media in both trays but have the printer pick 
media from a specific tray first.
1Load media in tray 1 and tray 2.
2Make sure default tray is set to the desired tray.
 
						

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Canceling a print job
You can cancel a print job using one of the following ways.
zControl panel
Press the   (Cancel button). This will clear the job that the printer is currently processing. 
It does not affect jobs waiting to be processed.
zWindows
Double-click the printer icon that appears in the lower right corner of the computer screen. 
Select the print job, and then press the Delete key on the keyboard.
zMac OS 9 (9.1 and later)
Double-click the desktop printer icon, select the print job, and then click Trash.
zMac OS X (10.1.5 and later)
Click the Print Center icon, and then double-click the printer icon. Select the print job and 
click Delete. 
Printing on both sides (duplexing)
You can print on both sides of a sheet of media, either automatically by using the auto-duplex 
unit or manually by turning the media over and feeding it into the printer again.
Guidelines for printing on both sides of a page
zAlways use media that conforms to the printer specifications. See Understanding 
specifications for supported media.
zSpecify duplex options in your application or in the printer driver. 
zDo not print on both sides of transparencies, banner media, envelopes, photo paper, 
glossy media, or paper lighter than 16 lb bond (60 g/m2) or heavier than 24 lb bond 
(90 g/m2). Jams might occur with these media types.
zSeveral kinds of media require a specific orientation when you print on both sides of a 
page, such as letterhead, preprinted paper, and paper with watermarks and prepunched 
holes. When you print from a computer running Windows, the printer prints the first side of 
the media first. When you print from a computer using the Mac OS, the printer prints the 
second side first. Load the media with the front side facing down.
zWhen printing finishes on one side of the media, the printer holds the media and pauses 
while the ink dries. Once the ink dries, the media is pulled back into the printer and the 
second side is printed. When printing is complete, the media is dropped onto the output 
tray. Do not grab it before printing is complete.
zYou can print on both sides of supported custom-sized media by using the printer’s 
manual duplex capabilities. (For a list of supported custom-sized media, 
seeUnderstanding specifications for supported media.)
 
						

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To perform duplexing (Windows)
1Load the appropriate media. See Guidelines for printing on both sides of a page and 
Loading media.
2With a document open, on the File menu, click Print, and then choose Properties, 
Document Defaults, or Printing Preferences. 
3Click the Finishing tab.
4Select the Print on Both Sides check box.
5For automatic duplexing, ensure that Use auto-duplex unit is selected.
For manual duplexing, ensure the option is cleared.
6To automatically resize each page to match the documents onscreen layout, ensure 
Preserve Layout is selected. Clearing this option may result in unwanted page breaks.
7Select or clear the Flip Pages Up check box depending on which way you want the 
binding. See the graphics in the printer driver for examples.
8Change any other desired settings and click OK. 
9Print your document.
NoteIf you are using a computer running Windows NT 4.0, click Continue in the dialog box that 
appears to print the document. Otherwise, the printer does not start printing.
10For manual duplexing, after the first side of the document is printed, follow the onscreen 
instructions and reload the paper into the tray to complete printing.
To perform automatic duplexing (Mac OS)
1Load the appropriate media. See Guidelines for printing on both sides of a page and 
Loading media.
2On the File menu, click Print. 
3For Mac OS 9, open the Layout panel.
For Mac OS X, open the Two Sided Printing panel. 
4Select the option to print on both sides.
5Select the desired binding orientation by clicking the appropriate icon.
6For Mac OS 9, select Automatic.
7Change any other desired settings and click Print. 
 
						

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To perform manual duplexing (Mac OS 9, version 9.1 and later)
NoteManual duplexing is available in Mac OS 9 (9.1 and later) only.
1Load the appropriate media. See Loading media.
2On the File menu, click Print. 
3Open the Layout panel.
4Select the option to print on both sides.
5Select Manual if the auto-duplex unit is installed.
6Select the desired binding orientation by clicking the appropriate icon.
7Change any other desired settings and click OK or Print. 
8Follow the onscreen instructions to complete printing.
Printing on special and custom-sized media
This section provides information on how to print on media such as envelopes, photo paper, 
postcards, and transparencies, as well as custom-sized media.
To print on special media (Windows)
1Load the appropriate media. See Loading media.
1With a document open, on the File menu, click Print, and then click Setup or Properties.
2Click the Paper/Quality tab.
3Select the media type from the Type is drop-down list. 
4Select the media size from the Size is drop-down list.
-Or
Click Custom, enter the dimensions of the media, and click OK.
5Change any other desired settings and click OK.
6Print your document.