DELL 2335dn User Manual

							Changing the Fax Setup OptionsPress  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
1.
Press  Scroll  (
 or 
 ) to highlight  Fax Defaults  and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to display the desired menu item and then press  Select (
 ).
3.
Use  Scroll  (
 or 
 ) to find the status or use the number keypad to enter the value for the option you
have selected.
4.
Press  Select  (
 ) to save the selection.
5.
If necessary,  repeat steps 3  through 5  .
6.
Press  Cancel  (
 ) to return to the Standby mode.
7.
Available Fax Defaults Options
You can use the following setup options for configuring the fax system:
Option Description
Contrast You can select the default contrast value to fax your documents
lighter or darker.
Send
Quality
You can select the default resolution setting to  Standard ,  Fine  ,
Super Fine  ,  Photo  , or  Color  .
Ring To
Answer
You can specify the number of times the printer rings, 1-7, before
answering an incoming call.
Receive
Mode
You can select the default fax receiving mode.Fax mode (automatic receive mode)  : The printer answers
an incoming call and automatically goes into receive mode. The
number of rings before the printer answers can be set in the Ring To
Answer option. If the user memory is full, the printer can no longer
receive any incoming fax. Secure free memory to resume by
canceling Priority Fax or printing received faxes.
Tel mode (manual receive mode) : Manual receive mode is
enabled when the automatic fax reception is turned off.
You can receive a fax by:picking up the handset of the extension phone not
directly connected to the back of the printer and then pressing
the remote receive code, or
picking up the handset of the extension phone directly
connected to the back of the multi-function printer and
pressing  Start (
 ), or 
						

							accessing Fax 
 On Hook Dial  
 Yes  when the bell is
ringing (you can hear voice or fax tones from the remote
machine) and then pressing  Start (
 ) on the
operator panel.
Ans/Fax mode  : The printer can share one telephone line
with an answering machine. In this mode, the printer may monitor
the fax signal and pick up the line  if there are fax tones. If the phone
communication in your country is serial,  this mode is not available.
DRPD mode  : Before using the Distinctive Ring Pattern
Detection (DRPD) option, distinctive ring service must be installed on
your telephone line by the telephone company. After the telephone
company has provided a separate number for faxing with a
distinctive ring pattern, configure the fax setup to monitor for that
specific ring pattern.
Redial
Delay
Your printer can automatically redial a remote fax machine  if it was
busy  . Intervals from 1-15 minutes can be entered.
Redial
Attempt
You can specify the number of redial attempts, 0-13.
MSG
Confirm
You can set your printer to print a report showing whether the
transmission was successful, how many pages were sent, and more. The
available options are  On ,  Off  and  On-Error  , which prints only when a
transmission is not successful.
Auto
Report
A report with detailed information about the previous 50
communications operations, including time and date. The available options
are  On or  Off  .
Auto
Reduction
When receiving a document as long as or longer than the paper
loaded in the paper tray, the printer can reduce the size of the document
to fit the size of paper loaded in the printer. Select  On if you want to
automatically reduce the incoming document  .
With this feature set to  Off , the printer cannot reduce the document
to fit onto one page. The document is divided and printed in actual size on
two or more pages.
Discard
Size
When receiving a document as long as or longer than the paper
installed in your printer, you can set the printer to discard any excess at
the bottom of the page.  If the received page is outside the margin you set,
it will print on two sheets of paper at the actual size.
When the document is within the margin and the Auto Reduction
feature is turned on, the printer reduces the document to fit it onto the
appropriate sized paper and discarding does not occur.  If the Auto
Reduction  feature is turned off or fails,  the data within the margin will be
discarded. Settings range from 0-30 mm.
Receive
Code
The Receive Code enables you to initiate fax reception from an
extension phone plugged into the extension telephone socket(
 ) on the
back of the printer.  If you pick up the extension phone and hear fax tones,
enter the Receive Code. The Receive Code is preset to * 9 * at the factory.
Settings range from 0-9. See Receiving Manually Using an Extension
Telephone  for more information about using the code. 
						

							DRPD
Mode
You can receive a call using the Distinctive Ring Pattern Detection
(DRPD) feature which enables a user to use a single telephone line to
answer several different telephone numbers. In this menu, you can set the
printer to recognize the ring patterns to answer. For details about this
feature, see Receiving Faxes Using the DRPD Mode  .
Select
Tray
You can set the tray that you want to use for a received fax printing
job.
Print
Duplex
You can set the machine to print received faxes on both sides of
paper. The available options are  Off ,  Long Edge  , and  Short Edge  .
Testing Fax line connectionPress  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
1.
Press  Scroll  (
 or 
 ) to highlight  Fax Line Test  and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to select the option you want and then press  Select (
 ).
Line Test  : Check the fax line connection.
Dial Tone Test : Check the dial tone.
3.The printer displays the test result.
If the fax line connection test has failed, check the telephone line cord connection or contact your
telephone service provider.
NOTE: If test pass - you can start using the Fax functionality
If test fail - Need to direct them to the troubleshooting section for fax.
If you cannot hear the dial tone during the Dial Tone Test, contact your telephone service provider.
Printing Fax When Toner Low
When the toner cartridge is nearly empty, the machine shows the Toner Low message and stops printing.
You can set the machine to disregard this message when it appears and to continue printing, even though
print quality is not optimal.
Press  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
).
1.
Press  Scroll  (
 or 
) to highlight Allow Toner Low  and then press  Select (
).
2.
Press  Scroll  (
 or 
 ) to change the setting to  On (enable) or  Off (disable).
If you select  Off , the received fax cannot be printed until you install a new toner cartridge. However,
faxes can be received into memory as long as it allows.
3.
4. 
						

							Press Cancel  (
) to return to the Standby mode.
4.
Sending a Fax
Adjusting the Document Contrast
Use the Contrast setting to fax your documents lighter or darker.
Press  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
1.
Press  Scroll  (
 or 
 ) to highlight  Contrast and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to select the Contrast mode you want and then press  Select (
 ).
Normal  works well with standard typed or printed documents.
Darker works well with light print or faint pencil markings.
Lighter works well with dark print.
3.
Adjusting the Document Resolution
Use the Quality setting to improve the output quality of the original or to scan photographs.
Press  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
1.
Press  Scroll  (
 or 
 ) to highlight  Send Quality  and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to display the mode you want and then press  Select (
 ).
3.
The document types recommended for the resolution settings are described in the table below. 
						

							Mode Recommended for:
Standard Documents with normal sized characters.
Fine Documents containing small characters or thin lines or documents
printed using a dot-matrix printer.
Super
Fine
Documents containing extremely fine detail. The super fine mode is
enabled only if the remote printer also supports the Super Fine resolution.
See the notes below.
Photo Documents containing shades of gray or photographs.
Color Documents with colors. Sending a color fax is enabled only if the
remote printer supports color fax reception and you send the fax
manually. In this mode, the memory transmission is not available.
NOTE: Faxes scanned in Super Fine resolution will transmit at the highest resolution
supported by the receiving device.
Sending a Fax AutomaticallyLoad the document(s) face up with top edge in first into the DADF (Duplex Automatic Document
Feeder).
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Adjusting the Document Contrast  .
Adjust the document contrast and resolution to suit your fax needs.
2.
Press  Scroll  (
 or 
 ) to highlight  Fax .
3.
Enter the remote fax phone number using the number keypad.
4.
You can use one, two or three-digit speed or group dial numbers. For details, see Automatic Dialing  .
Press  Start (
 ).
5.
When the document is loaded from the document glass, the display shows  Another Page? on the top
line after the document is scanned into the memory.  If you have additional pages, remove the scanned
page and load the next page from the glass and select  Yes . Repeat as necessary.
6.
After all of the pages are scanned, select  No when the display shows  Another Page?
When the printer establishes contact with the receiving machine, it dials the number and sends the fax.
7.
NOTE: Press Cancel  (
 ) to cancel the fax job at any time while sending
the fax. 
						

							Sending a Fax ManuallyLoad the document(s) face up with top edge in first into the DADF.
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Adjusting the Document Contrast  .
Adjust the document contrast and resolution to suit your fax needs.
2.
Press  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  On Hook Dial  and then press  Select (
 ).
4.
Press  Select  (
 ) to select  Yes .
5.
Enter the remote fax machines fax number using the number keypad.
6.
When you hear a high-pitched fax tone from the remote fax machine, press  Start (
 ).
7.
NOTE: Press Cancel  (
 ) to cancel the fax job at any time while sending
the fax.
Confirming Transmissions
When the last page of your document has been sent successfully, the printer beeps and returns to Standby
mode.
If something goes wrong while sending your fax  , an error message appears on the display. For a listing of
error messages and their meanings, see Clearing LCD Error Messages  .
If you receive an error message,  press  Cancel  (
 ) to clear the message and try to send the
document again.
You can set your printer to print a confirmation report automatically after each fax transmission. For further
details, see the  MSG Confirm item in Available Fax Defaults Options  .
Automatic Redialing
When the number you have dialed is busy or there is no answer when you send a fax, the printer
automatically redials the number every three minutes, up to seven times.
When the display shows  Waiting Redial press  Select  (
 ) to redial the number without waiting. 
						

							To cancel the automatic redialing, press  Cancel (
 ).
To change the time interval between redials and the number of redial attempts, see Available Fax Defaults
Options  .
Redialing fax number
When you want to redial the last fax number you have sent, you can use this feature. Load the document(s) face up with top edge in first into the DADF.
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Adjusting the Document Contrast  .
Adjust the document contrast and resolution to suit your fax needs.
2.
Press  Scroll  (
 or 
 ) to highlight  Fax and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Redial and then press  Select (
 ).
4.
When the printer establishes contact with the receiving machine, it dials the number and sends the fax.
5.
Receiving a Fax
NOTE: The Dell 2335dn MFP can print mono faxes only. If a color formatted fax is
received, the data will be automatically changed to mono fax.
About Receiving Modes
NOTE: To use the Ans/Fax mode, attach an answering machine to the extension
telephone socket (
 ) on the back of your printer.
When the memory is full, the printer can no longer receive any incoming fax. Secure free memory to resume
by canceling Priority Fax or printing received faxes.
Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or
copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. For details about
loading paper, see Loading Paper  . For details about setting the paper type and size in the tray, see
Setting the Paper Type  and Setting the Paper Size  . 
						

							Receiving Automatically in the Fax Mode
Your printer is preset to the fax mode at the factory.
When you receive a fax, the printer answers the call on a specified number of rings and automatically
receives the fax.
To change the number of rings, see Available Fax Defaults Options  .
If you want to adjust the ringer volume,  see Setting Sounds  .
Receiving Manually in the Tel Mode
You can receive a fax by picking up the handset of the extension phone and then pressing the remote
receive code (see Receive Code  ), or by accessing  Fax 
 On Hook Dial  
 Yes  when the bell is ringing
(you can hear voice or fax tones from the remote printer) and then pressing  Start (
 ) on the
operator panel.
The printer begins receiving a fax and returns to Standby mode when the reception is completed.
Receiving Automatically in the Ans/Fax Mode
If you are using an answering machine in this mode, attach it to the extension telephone socket (
 ) on the
back of your printer.
If your printer does not detect a fax tone  , the answering machine will take the call.  If your printer detects a
fax tone  , it automatically initiates reception of the fax.
NOTE: If you have set your printer to Ans/Fax mode and your answering machine is
switched off, or no answering machine is connected to your machine, your printer
may automatically go into Fax mode after a predefined number of rings.
Receiving Manually Using an Extension Telephone
This features works best when you are using an extension telephone connected to the extension telephone
socket (
 ) on the back of your printer. You can receive a fax from someone you are talking to on the
extension telephone without having to go to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the keys  *9* (star nine star) on
the extension telephone.
The printer receives the document.
Press the buttons slowly in sequence.  If you still hear the fax tone from the remote printer,  try pressing  *9*
once again.
*9*  is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can
change the middle number to whatever you choose. The code should be one digit. For details on changing
the code, see Available Fax Defaults Options  .
Receiving Faxes Using the DRPD Mode