DELL 2335dn User Manual

							Scanning
Scanning Overview Scan to Email Setup
Dell ScanCenter Scanning by a network connection
Scanning Using Dell Scan Manager
Scanning and Sending an Email
Setting Quick Scan Default Setting up Address Book
Scanning to a PC Application
Group Numbers
Scanning Using the Windows Image Acquisition
(WIA) Driver
Changing Default Settings
Scanning to the USB Memory Scan to Fax Server
Managing the USB Memory    
 
Scanning Overview
Scanning with your machine lets you turn pictures and text into digital files that can be stored on your
computer. Then you can fax or email the files, upload them to your website, or use them to create projects
that you can print.
The scanning methods are scan to email, scan to computer (local and network), and scan to USB.
Dell ScanCenter
Use your  Dell 2335dn MFP  to convert pictures and text into editable images on your computer. After you
install the software from the  DRIVERS AND UTILITIES CD , you can start scanning images using Dell
ScanCenter  on your computer, or through the network using Dell Dell Scan Manager, which enables you to
scan a document on your printer as a JPEG, TIFF or PDF and save it to a network-connected computer. Or,
you can send the scanned image as an e-mail attachment directly from the printer.
NOTE: PaperPort is the scanning program provided with your printer.
The resolution setting to use when you scan an item using PaperPort depends on the item type and how you
plan to use the image or document after you scan it to your computer. For best results, use these
recommended settings. 
						

							Item Type Resolution
Documents 300 dpi black-and-white or 200 dpi
grayscale or color
Documents of poor quality or that
contain small text
400 dpi black-and-white or 300 dpi
grayscale
Photographs and pictures 100-200 dpi color or 200 dpi grayscale
Images for an inkjet printer 150 dpi to 300 dpi
Images for a high-resolution printer  
300 dpi to 600 dpi
Scanning above these recommended resolutions may exceed the capabilities of the application.  If you
require a resolution above those recommended in the above table,  you should reduce the size of the image
by previewing (or pre-scan) and cropping before scanning the image.
NOTE: You can use PaperPorts built-in OCR software to copy text from scanned documents so that
you can use and edit the text in any text editing, word processing, or spreadsheet program. The OCR
process requires textual images scanned at 150 to 600 dpi and 300 dpi or 600 dpi is recommended for
graphics.
NOTE: The first time you use PaperPort you must open PaperPort on your computer before you start
scanning in order for the scanned document to be stored in your computer.
NOTE: If you prefer to use another application, such as Adobe ®
 PhotoShop ®
 , you must assign the
application to the printer by selecting it from the list of available applications. Please refer to
Scanning Using Dell Scan Manager  .
Dell ScanCenter is a PaperPort application that enables you to scan items and send them directly to
PaperPort or other programs on your computer without first running PaperPort. Dell ScanCenter runs as a
separate application from the Windows Start Menu and displays the Dell ScanCenter bar. For more
information about using Dell ScanCenter, refer to PaperPorts Help menu.
Icons on the Dell ScanCenter bar represent the programs that are limited to PaperPort and to Dell
ScanCenter. To scan and send an item to a program, click the program icon and then scan the item. Dell
ScanCenter automatically starts the selected program when the scan is complete. 
						

							 
Scanning Using Dell Scan Manager
About  Dell Scan Manager
You just walk to the machine with the originals and scan them from the control panel, then the scanned data
will be stored in the connected computers  My Document folder. When the setup installation is completed,
then you have installed the  Dell Scan Manager on your computer already. This feature can be used via the
local connection or the network connection.
Setting scan information in Dell Scan Manager
You can find out about  Dell Scan Manager program information and installed scan drivers condition. Also,
you can change scan settings and add or delete the folders in which documents scanned to computer are
saved in  Dell Scan Manager  program.
NOTE: Dell Scan Manager  program can only be used in the Window system.
From the Start menu, select  Programs 
 Dell Printers  
 Dell 2335dn MFP  
 Dell Scan
Manager  .
1.
Press  Properties  .
You can change the scanning machine by using  Add Device . (Local or Network)
2. 
						

							2.
In the Set Scan Button  window, select the scan setting option.
3. 
						

							3.
Scan Destination : You can change the add or delete application programs and file format.
Scan Property : You can change the saving destination, resolution, color and scan size.
Press OK after the setting is done.
4.
Setting Quick Scan Default
The default scan destination can be set to the most frequently used one. When you scan a document, the
default destination is shown for quick and simple scanning.
Press  Scroll  (
 or 
) to highlight Scan and then press  Select (
).
1.
Press  Scroll  (
 or 
) to highlight Scan Defaults  and then press  Select (
).
2.
3. 
						

							1.
2. Press  Scroll  (
 or 
) to highlight Quick Scan Defaults  and then press  Select (
).
3.
Change the default destination using the  Scroll (
 or 
) buttons.
4.
Press  Select  (
) to save the selection.
5.
Press  Cancel  (
) to return to the Standby mode.
6.
Scanning to a PC ApplicationLoad the document(s) face up with top edge in first into the DADF (Duplex Automatic Document
Feeder).
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Loading an Original Document  .
Press  Scroll  (
 or 
 ) to highlight  Scan and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight  PC Application  and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Local PC or  Network PC  and then press  Select (
 ).
4.
If you select  Network PC ,  enter your computer ID and password using the number keypad and then
press  Select  (
 ).
Press  Scroll  (
 or 
 ) to select an application to which you want to send the scanned image.
Microsoft Paint  : Sends the scanned image to Microsoft Paint.
Email : Sends the scanned image to your default email program on the computer. A new
message window opens with the image attached.
My Document : Saves the scanned image in the My Documents folder on the computer.
5.
NOTE: You can add more TWAIN-compliant software for scanning, such as Adobe ®
 Photoshop ®
 , from
the  Dell Scan Manager  . See Scanning Using Dell Scan Manager  .
Press Scroll  (
 or 
 ) to highlight the resolution, 75 dpi, 150 dpi, 200 dpi, 300 dpi, or 600 dpi and
then press  Select (
 ).
6.
7. 
						

							6.
Press  Scroll  (
 or 
 ) to select the scan color mode,  Color ,  256 Color  ,  Gray  , or  Mono  , and then
press  Select  (
 ).
7.
Press  Scroll  (
 or 
 ) to highlight the scan file format,  BMP ,  TIFF  ,  PDF  , or  JPEG  and then press
Select  (
 ).
8.
If you select  Mono in  Scan Format  , do not select  JPEG .
If you place a single document face down on the document glass, skip to step 11  .
9.
Press  Scroll  (
 or 
 ) to highlight the duplex option,  Off ,  2side  or  2->1 side rotate  and then press
Select  (
 ).
Off  : For originals that are printed on one side only.
2side : For originals that are printed on both sides.
2->1 side rotate : For originals that are printed on both sides. But the back is rotated 180
degrees.
10.Press  Scroll  (
 or 
 ) to highlight the scan size, Letter, A4, Legal, Executive, A5, or B5 and then
press  Select  (
 ) or  Start  (
 ).
11.
Scanning is started.
12.
The selected application window opens. Adjust the scan settings and start scan. For details, please
refer to the users guide of the application.
13.
NOTE: If you selected  My Document scanned image is saved in computers  My Document 
 My
Pictures  
 Dell  folder.
NOTE: You can use Twain driver to scan quickly in  Dell Scan Manager program.
 
Sending an Email via Quick Email Load the document(s) face up with top edge in first into the DADF (Duplex Automatic Document
Feeder).
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Loading an Original Document  .
Press  Scroll  (
 or 
 ) to highlight  Scan and then press  Start (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight the option,  Local Address Book ,  Global Address Book  ,  Group
3. 
						

							2.
Address Book  and then press  Select (
 ).
3.
Enter the senders name and then press  Select (
 ).
4.
Senders name is the one you have set in the  User Setup setting.  See Available Options for Email
Account Setup  .
Enter your login ID and then press  Select (
 ).
5.
Login ID is the one you have set in the  User Setup setting.  See Available Options for Email Account
Setup  .
Enter your login password and then press  Select (
 ).
6.
Password is the one you have set in the  User Setup setting. See Available Options for Email Account
Setup  .
Press  Scroll  (
 or 
 ) to enter the recipients email address and then press  Select (
 ).
7.
NOTE: You can enter the name you have stored in the  Address Book . See Setting up Address
Book  .
The display asks if you want to enter another address.
To enter an additional address, press  Scroll (
 or 
 ) to select  Add and repeat step 7  .
8.
To continue to the next step, press  Select (
 ) when  Done appears.
The display asks if you want to review addresses.
9.
Press  Scroll  (
 or 
 ) to review addresses, press  Select (
 ) to select  Yes and check the
address you have entered.
To continue to the next setup, press  Scroll (
 or 
 ) to select  No and then press  Select (
).
The display asks if you want to send the e-mail to yourself.
10.
To send to your e-mail address, press  Select (
 ) to select  Yes .
Or, press  Scroll (
 or 
 ) to select  No and then press  Select (
 ).
11.
12. 
						

							Enter the email subject and then press  Select (
 ).
11.
Press  Scroll  (
 or 
 ) to select the file type to which the scanned image may be converted and then
press  Select  (
 ).
12.
Press  Scroll  (
 or 
 ) to select the resolution you want and then press  Select (
 ).
13.
Press  Start (
 ) or  Select  (
 ).
14.
The printer begins scanning and then sends the e-mail.
If the display asks if you want to log off your account,  press  Scroll  (
 or 
 ) to select  Yes or  No  and
then press  Select (
 ).
15.
Your printer returns to the Standby mode.
Scanning Using the Windows Image Acquisition (WIA)
Driver
Your printer also supports the WIA driver for scanning images. WIA is one of the standard components
provided by Microsoft Windows XP/Server 2003/Server 2008/Vista/7 and works with digital cameras and
scanners. Unlike the TWAIN driver, the WIA driver enables you to scan an image and easily manipulate those
images without using additional software.
NOTE: The WIA driver works only on Windows XP/Server 2003/Server 2008/Vista/7.
Load the document(s) face up with top edge in first into the DADF.
1.
OR
Place a single document face down on the document glass.
For details about loading a document, see Loading an Original Document  .
Click  Start 
 Control Panel  
 Printers and Other Hardware  
 Scanners and Cameras  .
2.
For Windows Vista, click  Start 
 Control Panel  
 Hardware and Sound  
 Scanners and
Cameras  .
For Windows 7, click  Start 
 Control Panel 
 Hardware and Sound 
 Devices and Printers  .
Double click your scanner icon. The Scanners and Camera Wizard launches.
For Windows 7, click right button of mouse on device driver icon in  Printers and Faxes 
 Start
Scan  .  New Scan  application appears.
3.
Choose your scanning preferences and click  Preview to see how your preferences will affect the
4. 
						

							picture.
4.
Enter a picture name, and select a file format and destination to save the picture.
5.
Follow the on-screen instructions to edit the picture after it is copied to your computer.
6.
NOTE: PaperPorts built-in OCR software can copy text from scanned documents to any text editing,
word processing, or spreadsheet program. The OCR process requires textual images scanned at 150 to
600 dpi. 300 dpi or 600 dpi is recommended for graphics.
 
Scanning to the USB Memory
You can scan a document and save the scanned image on the USB memory. There are two ways of doing
this: you can scan to the USB Memory using the default settings, or you can manually select your own
settings.
About USB Memory
USB memory is available with various memory capacities to give you enough space to store documents,
presentations, downloaded music and videos, high resolution photographs, or whatever other files you want
to take with you.
You can do the following features using an optional USB memory: Scan documents and save them on the USB Memory.
Format the USB Memory.
Check the available memory space.