DELL 2335dn User Manual

							Option Description
Email
Alert Setup
IP
Address or
Host Name
Sets the IP address or Host name.
Primary
SMTP Gateway
Sets the primary SMTP gateway.
Enable
Primary SMTP
Auth
Specifies the authentication method for outgoing
e-mail.
Primary
SMTP Account
Name
Specifies the SMTP login user. Up to 63
alphanumeric characters, periods, hyphens, under bars,
and at symbols (@) can be used. If specifying more
than one address, separate them using commas.
Primary
SMTP Account
Password
Specifies the SMTP account password up to 31
alphanumeric characters.
Primary
From
Senders e-mail address registered in the Primary
server.
SMTP
Timeout
Sets the timeout period from 30 to 120 seconds.
Reply
Address
Designates the reply e-mail address sent with
each E-mail Alert.
Email
Alert Setup
Email List
1  ~  2
Sets acceptable e-mail addresses for the E-Mail
Alert feature up to 255 alphanumeric characters.
Select
Alerts for List 1
Supply Alert : Select the check box to
receive an E-Mail Alert for consumables.
Paper Handling Alert : Select the check
box to receive an E-Mail Alert for paper handling.
Select
Alerts for List 2
Supply Alert : Select the check box to
receive an E-Mail Alert for consumables.
Paper Handling Alert : Select the check
box to receive an E-Mail Alert for paper handling.
Scanning and Sending an EmailEnsure that your printer is connected to a network.
1.
Load the document(s) face up with top edge in first into the DADF.
2.
OR
Place a single document face down on the document glass.
For details about loading a document, see Loading an Original Document  .
Press  Scroll  (
 or 
 ) to highlight  Scan and then press  Select (
 ).
3.
4. 
						

							3.Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
4.
Enter your login ID and then press  Select (
 ).
5.
Login ID is the one you have set in the  User Setup setting.  See Available Options for Email Account
Setup  .
Enter your login password and then press  Select (
 ).
6.
Password is the one you have set in the User Setup setting. See Available Options for Email Account
Setup  .
Enter the recipients email address and then press  Select (
 ).
7.
NOTE: You can enter the name you have stored in the  Address Book . See Setting up Address
Book  .
The display asks if you want to enter another address.
To enter additional addresses, press  Scroll (
 or 
 ) to select  Add and repeat step 7  .
8.
To continue to the next step, press  Select (
 ) when  Done appears.
The display asks if you want to review addresses.
9.
Press  Scroll  (
 or 
 ) to review addresses, press  Select (
 ) to select  Yes and check the
address you have entered.
To continue to the next setup, press  Scroll  (
 or 
 ) to select  No and then press  Select (
).
The display asks if you want to send the e-mail to yourself.
10.
To send to your e-mail address, press  Select (
 ) to select  Yes .
Or, press  Scroll (
 or 
 ) to select  No and then press  Select (
 ).
Enter the email subject and then press  Select (
 ).
11.
Press  Scroll  (
 or 
 ) to select the file type to which the scanned image may be converted and then
press  Select  (
 ).
12.
13. 
						

							12.
Press  Scroll  (
 or 
 ) to select the resolution you want and then press  Select (
 ).
13.
Press  Start (
 ) or  Select  (
 ).
14.
The printer begins scanning and then sends the e-mail.
If the display asks if you want to log off your account,  press  Scroll  (
 or 
 ) to select  Yes or  No  and
then press  Select (
 ).
15.
Press  Cancel  (
 ) to return to the Standby mode.
16.
Setting up Address Book
You can set up your Address Book with the email addresses that you use frequently. You can then easily and
quickly enter email addresses by entering the name you have assigned in the Address Book.
Registering local email numbers
You can set up Address Book with the email addresses you use frequently via  Embedded Web Service and
then easily and quickly enter email addresses by entering the location numbers assigned to them in Address
Book.
Enter your machines IP address as the URL in a browser and click  Go to access the web site of your
machine.
1.
Click  Email Settings  
 Address Book  .
2.
Click  Local Address Book  .
3.
Click  Add .
4.
Select a location number and enter the user name and e-mail address you want.
5.
Click  Submit  .
6.
NOTE: You can also click Import and obtain your address book from your computer.
Adding an E-mail Address to Address BookPress  Directory  (
 ) in the operator panel.
1.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight  Email Address  and then press  Select (
 ).
3.
4. 
						

							2.
3. Press  Scroll  (
 or 
 ) to highlight  New and then press  Select (
 ).
4.
Enter the name you want to add and then press  Select (
 ).
5.
Enter the e-mail address for the name and then press  Select (
 ).
6.
Press  Cancel  (
 ) to return to the Standby mode.
7.
Sending an Email using an Email Address
NOTE: You need to configure the  User Setup settings in order to use the emails. See Setting up an
e-mail account  .
NOTE: You can also send an email using an email address in  Scan 
 Email  
 Local Address Book
.
Load a document into the DADF or place it on the document glass.
1.
Press  Directory  (
 ) in the operator panel.
2.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Email Address  and then press  Select (
 ).
4.
Press  Scroll  (
 or 
 ) to highlight  Send and then press  Select (
 ).
5.
Enter the senders name and then press  Select (
 ).
6.
Senders name is the one you have set in the  User Setup setting.  See Available Options for Email
Account Setup  .
Enter your login ID and then press  Select (
 ).
7.
Login ID is the one you have set in the  User Setup setting.  See Available Options for Email Account
Setup  .
Enter your login password and then press  Select (
 ).
8.
Password is the one you have set in the  User Setup setting. See Available Options for Email Account
Setup  .
Press  Scroll  (
 or 
 ) to enter the recipients email address and then press  Select (
 ).
9. 
						

							9.
NOTE: You can enter the name you have stored in the  Address Book . See Setting up Address
Book  .
The display asks if you want to enter another address.
To enter an additional address, press  Scroll (
 or 
 ) to select  Add and repeat step 8  .
10.
To continue to the next step, press  Select (
 ) when  Done appears.
The display asks if you want to review addresses.
11.
Press  Scroll  (
 or 
 ) to review addresses, press  Select (
 ) to select  Yes and check the
address you have entered.
To continue to the next setup, press  Scroll (
 or 
 ) to select  No and then press  Select (
).
The display asks if you want to send the e-mail to yourself.
12.
To send to your e-mail address, press  Select (
 ) to select  Yes .
Or, press  Scroll (
 or 
 ) to select  No and then press  Select (
 ).
Enter the email subject and then press  Select (
 ).
13.
Press  Scroll  (
 or 
 ) to select the file type to which the scanned image may be converted and then
press  Select  (
 ).
14.
Press  Scroll  (
 or 
 ) to select the resolution you want and then press  Select (
 ).
15.
Press  Start (
 ) or  Select  (
 ).
16.
The printer begins scanning and then sends the e-mail.
If the display asks if you want to log off your account,  press  Scroll  (
 or 
 ) to select  Yes or  No  and
then press  Select (
 ).
17.
Your printer returns to the Standby mode.
Sending an Email using an Global Address via directory
1. 
						

							NOTE: You need to configure the  User Setup settings in order to use the emails. See Setting up an
e-mail account  .
Load a document into the DADF or place it on the document glass.
1.
Press  Directory  (
 ) in the operator panel.
2.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Global Email  and then press  Select (
 ).
4.
Enter the senders name and then press  Select (
 ).
5.
Senders name is the one you have set in the  User Setup setting.  See Available Options for Email
Account Setup  .
Enter your login ID and then press  Select (
 ).
6.
Login ID is the one you have set in the  User Setup setting.  See Available Options for Email Account
Setup  .
Enter your login password and then press  Select (
 ).
7.
Password is the one you have set in the  User Setup setting. See Available Options for Email Account
Setup  .
Press  Scroll  (
 or 
 ) to enter the recipients email address and then press  Select (
 ).
8.
NOTE: You can enter the name you have stored in the  Address Book . See Setting up Address
Book  .
The display asks if you want to enter another address.
To enter an additional address, press  Scroll (
 or 
 ) to select  Add and repeat step 8  .
9.
To continue to the next step, press  Select (
 ) when  Done appears.
The display asks if you want to review addresses.
10.
Press  Scroll  (
 or 
 ) to review addresses, press  Select (
 ) to select  Yes and check the
address you have entered.
11. 
						

							To continue to the next setup, press  Scroll (
 or 
 ) to select  No and then press  Select (
).
The display asks if you want to send the e-mail to yourself.
11.
To send to your e-mail address, press  Select (
 ) to select  Yes .
Or, press  Scroll (
 or 
 ) to select  No and then press  Select (
 ).
Enter the email subject and then press  Select (
 ).
12.
Press  Scroll  (
 or 
 ) to select the file type to which the scanned image may be converted and then
press  Select  (
 ).
13.
Press  Scroll  (
 or 
 ) to select the resolution you want and then press  Select (
 ).
14.
Press  Start (
 ) or  Select  (
 ).
15.
The printer begins scanning and then sends the e-mail.
If the display asks if you want to log off your account,  press  Scroll  (
 or 
 ) to select  Yes or  No  and
then press  Select (
 ).
16.
Your printer returns to the Standby mode.
Sending an Email using an Global Address via LDAP server
NOTE: You first need to configure the LDAP server settings. See Network authorized user by LDAP
for network parameters.
NOTE: You need to configure the  User Setup settings in order to use the emails. See Setting up an
e-mail account  .
Load a document into the DADF or place it on the document glass.
1.
Press  Scroll  (
 or 
 ) to highlight  Scan and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Global Address Book  and then press  Select (
 ).
4.
Enter the senders name and then press  Select (
 ).
5. 
						

							5.Senders name is the one you have set in the  User Setup setting.  See Available Options for Email
Account Setup  .
Enter your login ID and then press  Select (
 ).
6.
Login ID is the one you have set in the  User Setup setting.  See Available Options for Email Account
Setup  .
Enter your login password and then press  Select (
 ).
7.
Password is the one you have set in the  User Setup setting. See Available Options for Email Account
Setup  .
Press  Scroll  (
 or 
 ) to enter the recipients email address and then press  Select (
 ).
8.
NOTE: You can enter the name you have stored in the  Address Book . See Setting up Address
Book  .
The display asks if you want to enter another address.
To enter an additional address, press  Scroll (
 or 
 ) to select  Add and repeat step 8  .
9.
To continue to the next step, press  Select (
 ) when  Done appears.
The display asks if you want to review addresses.
10.
Press  Scroll  (
 or 
 ) to review addresses, press  Select (
 ) to select  Yes and check the
address you have entered.
To continue to the next setup, press  Scroll (
 or 
 ) to select  No and then press  Select (
).
The display asks if you want to send the e-mail to yourself.
11.
To send to your e-mail address, press  Select (
 ) to select  Yes .
Or, press  Scroll (
 or 
 ) to select  No and then press  Select (
 ).
Enter the email subject and then press  Select (
 ).
12.
Press  Scroll  (
 or 
 ) to select the file type to which the scanned image may be converted and then
press  Select  (
 ).
13.
14.
15. 
						

							13.
Press  Scroll  (
 or 
 ) to select the resolution you want and then press  Select (
 ).
14.
Press  Start (
 ) or  Select  (
 ).
15.
The printer begins scanning and then sends the e-mail.
If the display asks if you want to log off your account,  press  Scroll  (
 or 
 ) to select  Yes or  No  and
then press  Select (
 ).
16.
Your printer returns to the Standby mode.
Editing or Deleting an E-mail Address Press  Directory  (
 ) in the operator panel.
1.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight  Email Address  and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  Edit and then press  Select (
 ).
4.
Press  Scroll  (
 or 
 ) to select the e-mail address you want to edit or delete and then press  Select (
 ).
5.
To delete the selected address, press  Select (
 ).
6.
OR
To edit the selected address, press  Scroll (
 or 
 ) to select  Edit and then press  Select (
).
If you select  Edit , edit the name and then press  Select (
 ). Edit the e-mail address and
then press  Select (
 ).
7.
Press  Cancel  (
 ) to return to the Standby mode.
8.
Group Numbers
If you frequently send the same document to several destinations,  you can group these destinations and set
them under a group dial location. This enables you to use a group dial number setting to send a document to 
						

							all destinations in the group. You can set up to 50 (1 through 50) group dial numbers.
Configuring group email numbers
You can set up Address Book with the email addresses you use frequently via  Embedded Web Service and
then easily and quickly enter email addresses by entering the location numbers assigned to them in Address
Book.
Enter your machines IP address as the URL in a browser and click  Go to access the web site of your
machine.
1.
Click  Email Settings  
 Address Book  .
2.
Click  Group Address Book  .
3.
Click  Add .
4.
Select a group number and enter the group name you want.
5.
Select local email numbers that will be included in the group.
6.
Click  Submit  .
7.
Assigning Email Addresses to a Group Number Press  Directory  (
 ) in the operator panel.
1.
Press  Scroll  (
 or 
 ) to highlight  Email and then press  Select (
 ).
2.
Press  Scroll  (
 or 
 ) to highlight  Group Mail and then press  Select (
 ).
3.
Press  Scroll  (
 or 
 ) to highlight  New and then press  Select (
 ).
4.
Enter a group location number between 1 and 50 and then press  Select (
 ).
5.
Enter the group name and then press  Select (
 ).
6.
Press  Scroll  (
 or 
 ) to enter the name you have saved and then press  Select (
 ).
7.
At the Another Address prompt, press  Scroll (
 or 
 ) to display  Add and then press  Select (
 ). Repeat step 7  .
8.
OR
Press  Select  (
 ) to select  Done .
Press  Cancel  (
 ) to return to the Standby mode.
9.