Comdial Execumail Voice Processing System 6.5 Instructions Manual

Learning ExecuMailLesson 3: Adding Subscribers & Guests45
Lesson 3: Adding
Subscribers & GuestsIn this lesson you’ll learn the basics of using the voice mail system as system
manager. You’ll add new subscribers and a guest to the system. You’ll learn how
to assign system manager status to a subscriber and you’ll learn how to edit
subscriber information and all other information stored on the system. Finally,
you’ll practice using local connect to record names and you’ll learn about the
various message...

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46Lesson 3: Adding Subscribers & GuestsExecuMail6.5i:.i
The Personal Directory Screen for the first person in your organization should
now be on-screen. (In most cases, the names will be sorted alphabetically, or
they may be sorted numerically by ID number.) The first person may be a guest
(for example, George Washington) or a regular subscriber.
In the steps that follow, you’ll add subscribers and a guest for a hypothetical
company to your “live” system. You’ll train with this information in...

Learning ExecuMail
Lesson 3: Adding Subscribers & Guests47
problems or confusion. If you were entering actual information, you would simply
review the conflict and choose a different 
ID number.
NOTE: If you get a “Duplicate ID” message during training, it means one of
two things:
1.Another person has already completed these lessons but has failed to
erase the sample information. Suspect this if you see “Chris Aaronson”
and the other sample subscriber names on the system. If this is the case,
follow the...

48Lesson 3: Adding Subscribers & GuestsExecuMail6.5
Type:Aaronson[e-1Enter)Enter first and middle names:
{note, two “A’s”}Type: 
ChrisC_t-Enter)Full middle names or initials are optional. If you include a middle name or an
initial for actual subscribers or guests, use a space to separate them.Enter Personal ID: 8890
Your system may create a different suggested Personal ID, since the ID created iscontrolled by the setting of the default personal ID field on the 
QuickStart
Application Screen, Page 5.
mIF...

Learning ExecuMailLesson 3: Adding Subscribers & Guests49
Editing Subscriber and Other InformationEditing the Personal ID or any other field on any screen page is easy. You simply
move the highlight and cursor to the desired field, and make the change.
Remember, the “highlight” shows the field currently “live” for editing. The
“cursor” shows the current typing position within the highlighted field.
You move the highlight/cursor with these keys:
Key(s)ActionMoves highlight forward to the next field....

50Lesson 3: Adding Subscribers & GuestsExecuMail6.5
Move the cursor to the end of the PersonalID field.
Move cursor to the start of the extension # ID field.
If you accidentally modify any of the fields while you are moving around,remember that pressing 
@ while you are still in the affected field will return it
to its original setting.
If you have already moved the cursor to another field before you discover your
mistake, you’ll have to edit the field back to its original setting.
There are three other...

Learning ExecuMail
Lesson 3: Adding Subscribers & Guests51After the beep...
Say:
. ..then. to stop recording...
“Chris Aanmson ”
press: [SpaceBar)Recording time shown in Voice name field.
NOTE: Your recording of “Chris Aaronson” will be 2 to 3 seconds long.
When recording a name, avoid unnaturally long pauses at the beginning or
end. Be prepared to speak immediately after pressing the 
[Space]. Press it
again, immediately after you stop speaking. Since the recordings you make
will be combined with...

52Lesson 3: Adding Subscribers & Guests
ExecuMail6.5:
XYZ Widget Corporation
FirstPositionExt.Per. ID
AaronsonChrisSvstem Manasrer8908890
XavierJanPresident8918891
YaleHughV.P. of Sales8928892
YeomanMikeNational Sales8938893
YingSueInternational Sales8948894
ZaftigPat
ZellerNell
Zink
Jay
ZonderDrewV.P. Product Support
8958895
Applications Support8968896
OEM Support8978897
Jay Zink’s Guest(None)8898
Add Hugh Yale through Jay Zink.
Press: l-JADD MENU isshown. Subscriber is
highlighted....

Learning ExecuMailLesson 3: Adding Subscribers & Guests53
unlike an outside caller, Drew can 
receiue messages from Jay. The host/guest
relationship is private. No subscriber other than Jay can leave messages for Drew.
Add Jay’s guest...
Press: (F81ADD MENU is shown. Subscriber is
highlighted.
Press: Ispace]Guest is highlighted.
press:pEiqAdd guest for Zink, Jay? (Y/N):
Press:(-1Enter Personal ID:
Since there is not an extension number for Drew, the system doesn’t create a
suggested Personal ID. When...

54Lesson 3: Addina Subscribers & GuestsExecuMail6.5
wThese commands also work for moving through the pages of the Groups
Screen and the Transaction Directory Screen, since both of 
these screens are
also organized as a series of single, alphabetized pages. These commands
also work for the 
F?ompt Editor Screen, where ‘Jump” allows you to move
ahead 
to particular prompt sets or prompt numbers.
Before you record names for each new subscriber, practice using these directory
commands...
Use IF2) then Q to...