Comdial Execumail Voice Processing System 6.5 Instructions Manual

QuickStart Application ManualWorksheet 9: Subscriber List4 1
When using enrollment by phone, you may want to do two things soon aftergeneral enrollment:
n
Delete any unused subscriber mailboxesn
Go through the Personal Directory in ID Sort order and type in the full name
for each subscriber.
Extension # ID Range 7,2 and 3
If you decide to add subscribers by range, write down the starting and stopping
Extension 
# ID of each range. If you have more than three ranges, make copies of
the worksheet....

42 Worksheet 70: GuestsExecuMail6.5
Worksheet IO: Guests
Some subscribers may wish to provide more personal call handling for special
clients, contacts, friends, or family. Rather than accessing the system as outside
callers, these individuals can be enrolled as guests of a particular subscriber.
Each guest receives a Personal ID. The system greets guests by name and gives
them immediate access to their host subscriber’s voice mailbox.
A guest can leave messages for the host subscriber and receive...

WorksheetGuests1 
PageLofL 1
A subscriber may have one or more guests. Like subscribers, guests can leave and receive messages on the
system, but can do so only with their host subscriber. Guests are usually important clients, family members, or
others with whom a subscriber wants regular, two-way communication. Make as many copies of this worksheet as
you need to list the host subscriber, guest name, and guest Personal ID. If the subscriber wants to receive the
guests messages as urgent messages, put a...

44Worksheet 11: Messaoe GrowsExecuMail6.5
Worksheet 1 I:
Message Groups
The voice mail system allows you to create message groups of subscribers to
make it easy to send the same message to several people at once. A message
group is like a distribution list for a memo. When you send a message to a
message group, it is available to all subscribers who are listed as the members of
the group.
Subscribers can create and maintain their own message groups from any
touchtone telephone. A system manager can also...

Worksheet-- r11
Message Groups
II1I1 
PageLofA )
If a subscriber wants to regularly send messages to a group of other subscribers or guests, you may create a message
group for him or her. Subscribers can also create their own message groups over the phone. Decide whether message
groups should begin with letters or numbers. If message groups begin with numbers, include the special System ID for
sending group messages. For each group you need, write down the group’s name or number, as well as the group’s...

46Worksheet 1 I: Message GroupsExecuMail6.5
Spelled Names vs. Numbers
Indicate whether the message groups on the system should begin with three
letters, or three numbers. If message group names will begin with numbers, also
indicate the System ID subscribers press before leaving group messages.
The special System ID for numbered groups must be unique. It’s best if the
number is short (two or three digits), to speed the flow of the conversation (the
system prompts a subscriber for the System ID each time...

QuickStart Application ManualWorksheet 11: Message Groups4 7
Group Members
List the names of the subscribers who will be included in the group. Any
subscriber can be a member of a group. 
A guest can be a member only of his or
her host’s private message groups.
. . 

48Worksheet 12: Special Subscriber SettingsExecuMail6.5Worksheet 12: Special
Subscriber Settings
It’s easy to customize features for individual subscribers who have special needs.
Just by changing the values on a subscriber’s Personal Directory page, the system
manager can configure features individually for any subscriber, at any time.
Subscribers can also change many features themselves from any touchtone
telephone.
Make a copy of Worksheet 12 for each subscriber who requires a configuration
different...

Worksheet12 Special Subscriber Settings
NameJonathan Winter
Personal ID82219
Extension # ID221
Access CodesPCL
Hold I Archive messages -1-13 days
Transfer calls to subscriber?IXP Yes0 No
Call transfer typefXl* Await Answer for 6 rings0 Release0 Wait for Ringback for - rings
(3 rings or more)(3 rings or more)
Transfer optionsfXl Announce q Confirm IxI Introduce 0 Message Screen 0 Screen q None
Screening options  q Introduce q Message Screen 0 Screen c] None
(Use transfer 
& screening options only with...

50Worksheet 12: Special Subscriber SettingsExecuMail6.5
B[No Receipt Summary]
The system does not tell the subscriber that the messages he or she sent to a
particular subscriber were received, unless the subscriber marks a message for
explicit return receipt.
CEancel Public Message Notification]
This prevents the system from notifying a subscriber when a public message is
received. A public message is not addressed to a particular extension. Use this
code for subscribers who have public message access...