Canon Ir Advance C5045 User Guide

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Sending Fax Document Manually3-25
3
Using the Send and Fax Functions in the Voice Navigation
IMPORTANTIMPORTANT
Make sure that you hear the dial tone 
before entering the fax number. If you 
enter the fax number before hearing the 
dial tone, the call may not be connected, 
or an incorrect number may be dialed.
Details of each item are shown below.
[Pause]: Insert a pause of several 
seconds in the fax number that 
you are dialing. If you insert a 
pause, the letter  is 
displayed between the 
numbers, and the letter  
The New Destination screen 
for the Scan and Send function
 
						

							Using the Send and Fax Functions in the Voice Navigation
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Sending Fax Document Manually
3-26 appears at the end of the 
number. When dialing an 
overseas number, insert a 
pause after the country code, 
and at the end of the telephone 
number.
[Tone]:  Press when you want to  directly call an extension line 
that is connected to a PBX 
(Private Branch eXchange) 
which accepts only tone 
signals. If you press [Tone], the 
letter  appears. 
[Direct]:  Press to send documents  directly to the recipient. If you 
do not select the Direct 
Sending mode, Memory 
Sending mode is used instead.
*Items other than those indicated on the  previous page are not supported with 
the Voice Navigation mode.
 
						

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Sending Fax Document Manually3-27
3
Using the Send and Fax Functions in the Voice Navigation
IMPORTANTIMPORTANT
•You cannot inser t a pause at the 
beginning of a number.
•If you cancel manual sending during 
transmission, the pages that have 
already been scanned are sent.
NOTE
•If you make a mistake when entering the 
fax number, press   (Clear) to clear 
your entry   enter the correct number.
•If you want to enter a pause or tone, it is 
necessary to press   (Con firm) to 
con firm the number. After pressing 
 (Con firm), move the focus to [Pause] 
or [Tone], and then press   (Select). 
If you want to enter numbers after 
entering a pause or tone, move the focus 
to the area for entering numeric values, 
and press   (Select).
•If you enter a pause at the end of the 
number, the pause is always 10 seconds 
long.
 
						

							Using the Send and Fax Functions in the Voice Navigation
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Sending Fax Document Manually
3-28
4Press  (Con firm).
The number you entered is specified as 
the fax destination, and the voice guide 
announces the number.
5Press  (Con firm).
The display returns to the Fax or Scan 
and Send Basic Features screen.
NOTE
If Con firm Entered Fax Numbers in 
Function Settings (from the Settings/
Registration screen) is set to On, a 
con firmation screen is displayed when a 
user enters a fax number, to prevent 
misdialing.
6Press  (Start).
Scanning starts and the document is 
sent.
 
						

							Specifying Registered Destinations3-29
3
Using the Send and Fax Functions in the Voice Navigation
Specifying Registered Destinations
You can recall the destinations and settings 
stored in the favorites buttons to check their 
contents, or delete them.
NOTE
•You can erase destinations on the Scan 
and Send Basic Features screen or on the 
Fax Basic Features screen before 
scanning. (See Confirming the 
Destination List, on p. 3-34.)
•A maximum of 256 destinations can be 
speci fied at the same time. If you specify a 
group, which is made up of several 
destinations, each destination is counted 
as a separate address.
•The destinations in the destinations list can 
be changed before scanning originals, but 
this operation is not suppor ted with the 
Voice Navigation mode. For information on 
con firming/changing destinations, see the 
instruction manuals that came with your 
machine.
 
						

							Using the Send and Fax Functions in the Voice Navigation
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Specifying Registered Destinations
3-30
Using the Favorites Settings
If you frequently send documents with the 
same document settings to the same 
destination, store these settings in a favorites 
button. Then, when you need to specify the 
destination, all you have to do is select the 
favorites button containing your stored 
document settings and the desired 
destination, and send your document.
IMPORTANT
To use this feature, you must  first register 
the desired document settings and 
destinations in favorites buttons beforehand. 
The registering of favorites buttons is not 
supported with the Voice Navigation mode.
For more information on storing destination 
and settings in a favorites button, see the 
instruction manuals that came with your 
machine.
NOTE
•Favorite Settings can only be set for the 
Scan and Send function.
•Even if the name of the Favorite Settings is 
changed, you cannot recall using the new 
name.
 
						

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Specifying Registered Destinations3-31
3
Using the Send and Fax Functions in the Voice Navigation
1Press   (Back) or   (Next) to 
move the focus to [Favorite Settings] 
 press   (Select).
The voice guide announces that the 
Favorite Settings selection screen is 
displayed.
NOTE
If no favorite settings are registered, you 
will hear a message informing you that no 
favorites buttons can be recalled.
 
						

							Using the Send and Fax Functions in the Voice Navigation
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Specifying Registered Destinations
3-32
2Press   (Back) or   (Next) to 
move the focus over the desired 
favorite settings   press   (Select).
The Favorite Settings in the memory key 
is displayed.
3Verify the settings   press   (Back) 
or   (Next) to move the focus to 
[Yes]   press   (Select).
The selected mode is set.
The display returns to the Scan and 
Send Basic Features screen.
 
						

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Specifying Registered Destinations3-33
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Using the Send and Fax Functions in the Voice Navigation
NOTE
•If you do not want to recall the settings 
stored in the favorites button, move the 
focus to [No] 
 press   (Select).
•You can manually change the settings 
recalled from the selected favorites 
button before you send your documents.
•If you select another favorites button, the 
settings stored in that button are recalled.
•To cancel all settings and return the 
machine to the Standard mode, press   (Reset).
•The destinations may not be listed in the 
order in which they were set.
 
						

							Confirming the Destination List
3-34
Using the Send and Fax Functions in the Voice Navigation
3
Confirming the Destination List
You can con firm the destinations speci fied.
1Press   (Back) or   (Next) to 
move the focus to the destination list.
The voice guide announces that the 
current number of destinations are set.
Destination List