3Com Palmone VII Organiser Instructions Manual

							Chapter 3 Page 53
Security
Your organizer comes with a Security application so that 
unauthorized users cannot view the entries you wish to protect. 
See “Protection of your wireless transactions” in Chapter 5 for 
information about the security of the Palm.Net™ network.
In Security, you can do the following:
nTurn off and lock your organizer so that it does not operate until 
you enter the correct password.
nHide records that you mark as private. You can hide private 
records with or without a password. Without a password, private 
records are hidden until you set the Security application to show 
them. With a password, you must enter the password to view the 
private entries. See “Making records private” in Chapter 4 for 
information on making records private.
Assigning a password
You can assign a password to protect your private records and to lock 
your organizer.
To assign a password:
1. Tap the Applications icon  . 
2. Tap the Security icon.
3. Tap the Password box.
4. Enter a password. 
5. Tap OK. 
6. Enter the same password a second time, and tap OK.
Tap here 
						

							Page 54  Managing Your Applications
Changing or deleting a password
Once you define a password for your organizer, you can change or 
delete it at any time. You must enter the current password before you 
can change or delete it.
To change or delete your password:
1. Tap the Password box.
2. Enter the current password. 
3. Tap OK.
4. Do one of the following:
To change the password, enter the new password, and tap OK.
 To delete the password, tap Delete.
Locking your organizer
You can also lock your organizer so that you need to enter your 
password to operate it.
Important:If you lock your organizer, you must enter the exact 
password to re-activate your organizer. If you forget the 
password, you need to perform a hard reset to resume 
using your organizer. Performing a hard reset deletes all 
the records in your organizer; however, you can restore 
all synchronized data at the next HotSync operation. See 
“Performing a hard reset” in Appendix A for information 
about how to perform a hard reset.
Tap here 
						

							Chapter 3 Page 55
To lock your organizer with a password:
1. Perform a HotSync operation to synchronize the data between 
your organizer and your computer. See “Exchanging and updating 
data: HotSync operations” in Chapter 4 for information on 
synchronizing your data.
2. Assign a password.
3. Tap Turn Off & Lock Device.
4. Tap Off & Lock.
5. To start your organizer, turn it on and then enter the password. 
Recovering from a forgotten password
If you did not activate the Off & Lock feature and you forget your 
password, you can delete the password from your organizer. Deleting 
a forgotten password also deletes all entries and files marked as 
Private.
Important:If you synchronize with your computer before deleting a 
forgotten password, your organizer restores your private 
entries the next time you perform a HotSync operation, 
but it does not restore the password.
To delete a forgotten password:
1. Tap Forgotten Password.
2. Tap Yes.
Tap Off and 
Lock 
						

							Page 56  Managing Your Applications 
						

							Chapter 4 Page 57
Chapter 4
Using Your Basic Applications
These are the basic applications of your organizer:
nDate Book
nAddress Book
nTo Do List
nMemo Pad
nCalculator
nExpense
See Chapter 5 for information on query applications and the 
iMessenger™ application. See Chapter 6 for information on Mail.
This chapter is divided into three sections:
n“Overview of basic applications” briefly describes each 
application and explains how to open it.
n“Common tasks” gives instructions on how to do tasks that you 
can do in most or all of the basic applications. It’s easy to transfer 
what you learn in one application to the others because the 
structure and behavior of all the applications are quite similar.
n“Application-specific tasks” is organized by application and gives 
instructions on how to do tasks that are specific to each 
application. 
						

							Page 58  Using Your Basic Applications
Overview of basic applications
Date Book
Date Book lets you quickly and easily schedule appointments 
or any kind of activity associated with a time and date.
In Date Book, you can do the following:
nEnter a description of your appointment and assign it to a specific 
time and date.
nDisplay a chart of your appointments for an entire week. The 
Week View makes it easy to spot available times and any potential 
scheduling overlaps or conflicts.
nDisplay a monthly calendar to quickly spot days where you have 
morning, lunch, or afternoon appointments.
nSet an alarm to sound prior to the scheduled activity. 
nCreate reminders for events that are based on a particular date, 
rather than time of day. Birthdays and anniversaries are easy to 
track with your organizer.
nAttach notes to individual events for a description or clarification 
of the entry in your Date Book.
To open Date Book:
nPress the Date Book application button on the front panel of your 
organizer. Date Book opens to today’s schedule.
Note:Press the Date Book application button repeatedly to cycle 
through the Day, Week, and Month views.
Date Book button 
						

							Chapter 4 Page 59
Address Book
Address Book enables you to keep names, addresses, phone 
numbers, and other information about your personal or 
business contacts.
In Address Book, you can do the following:
nQuickly look up or enter names, addresses, phone numbers, and 
other information.
nEnter up to five phone numbers (home, work, fax, mobile, etc.) or 
e-mail addresses for each name.
nDefine which phone number appears in the Address List for each 
Address Book entry. 
nAttach a note to each Address Book entry, in which you can enter 
additional information about the entry.
nAssign Address Book entries to categories so that you can 
organize and view them in logical groups.
To open Address Book:  
nPress the Address Book application button on the front panel of 
your organizer. Address Book opens to display the list of all your 
records.
Note:Press the Address Book application button repeatedly to cycle 
through the categories in which you have records.
Address Book button 
						

							Page 60  Using Your Basic Applications
To Do List
To Do List is a convenient place to create reminders and 
prioritize the things that you have to do.
In To Do List, you can do the following:
nMake a quick and convenient list of things to do.
nAssign a priority level to each task.
nAssign a due date for any or all of your To Do List items. 
nAssign To Do List items to categories so that you can organize and 
view them in logical groups.
nSort your To Do List items either by due date, priority level, or 
category.
nAttach notes to individual To Do List items for a description or 
clarification of the task.
To open To Do List:
nPress the To Do List application button on the front panel of your 
organizer. To Do List opens to display the category of items you 
last viewed.
Note:Press the To Do List application button repeatedly to cycle 
through the categories in which you have items.
 To Do List button 
						

							Chapter 4 Page 61
Memo Pad
Memo Pad provides a place to take notes that are not associated 
with records in Date Book, Address Book, or To Do List.
In Memo Pad, you can do the following:
nTake notes or write any kind of message on your organizer. 
nDrag and drop memos into popular computer applications like 
Microsoft Word when you synchronize using Palm™ Desktop 
organizer software and HotSync
® technology.
nAssign memos to categories so that you can organize and view 
them in logical groups.
nWrite down phone numbers and other types of information. Later, 
you can copy and paste this information to other applications. 
To open Memo Pad:
nPress the Memo Pad application button on the front panel of your 
organizer. Memo Pad opens to display the last Memo Pad screen 
that you viewed.
Note:Press the Memo Pad application button repeatedly to cycle 
through the categories in which you have memos.
Calculator
Calculator enables you to perform addition, subtraction, 
multiplication, and division.
In Calculator, you can do the following:
nPerform basic calculations.
nStore and retrieve values.
Memo Pad button 
						

							Page 62  Using Your Basic Applications
nDisplay the last series of calculations, which is useful for 
confirming a series of “chain” calculations.
To open Calculator:
nTap the Calculator icon   next to the Graffiti® writing area.
Expense
Expense lets you keep track of your expenses and then transfer 
the information to a spreadsheet on your computer.
In Expense, you can do the following:
nRecord dates, types of expenses, amount spent, payment method, 
and other details associated with any money that you spend.
nAssign expense items to categories so that you can organize and 
view them in logical groups.
nKeep track of vendors (companies) and people involved with each 
particular expense.
nLog miles traveled for a particular date or expense category.
nSort your expenses by date or expense type.
nTransfer your expense information to a Microsoft Excel 
spreadsheet (version 5.0 or later) on your computer. (Microsoft 
Excel is not included in the Palm VII™ organizer package.)
To open Expense:
1. Tap the Applications icon  .
2. Tap the Expense icon  .