3Com Palmone VII Organiser Instructions Manual

							Chapter 4 Page 83
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
Tap a time 
line
Enter event  Time bar 
shows 
duration 
						

							Page 84  Using Your Basic Applications
2. Enter a description of the event. You can enter up to 255 characters.
3. If the event is one hour long, skip to step 7. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Tap the time columns on the right side of the Set Time dialog to set 
the Start Time.
5. Tap the End Time box, and then tap the time columns to set the 
End Time.
6. Tap OK.
7. Tap a blank area of the screen to deselect the event. A vertical line 
appears next to the time, indicating the duration of the event.
Tap the 
time of an 
event
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutes 
						

							Chapter 4 Page 85
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following:   
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows to move to another week.
Tip:You can also use the scroll button on the front panel of 
your organizer to move forward or backward one day at 
a time.
nTap Go To at the bottom of the screen to open the Go to Date 
dialog box. Select a date by tapping a year, month, and day in the 
calendar.
Tip:In the Go to Date dialog box, you can also use the scroll 
button on the front panel of the organizer to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
Previous 
weekNext 
week
Tap to select a day of 
the current week
Previous year Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day 
						

							Page 86  Using Your Basic Applications
To schedule an untimed event:  
1. Select the date that you want for the event as described in “To 
schedule an event for another day.”
2. Tap New.
3. Tap OK, so that no start or end times are defined for the new event.
Tip:You can also create a new untimed event by making sure 
no event is selected and then writing letters in the Graffiti 
writing area.
4. Enter a description of the event.
5. Tap a blank area on the screen to deselect the untimed event.
Note:If you create an event and decide later that there is no 
particular start or end time, you can easily change it to an 
untimed event. Tap the time of the event in the Date Book 
screen, tap No Time, and then tap OK.
No time 
selected New 
untimed 
event 
						

							Chapter 4 Page 87
Rescheduling an event
You can easily make changes to your schedule with your organizer. 
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box and select a new time.
4. To change the date, tap the Date box and select a new date.
5. Tap OK.
Setting an alarm for an event
The Alarm setting enables you to set an audible alarm for events in 
your Date Book. You can set an alarm to sound minutes, hours, or 
days before an event. The default Alarm setting is 5 minutes before the 
time of the event, but you can change this to any number of minutes, 
hours, or days.
When you set an alarm, this icon   appears to the far right of the 
event with the alarm. When the alarm tone sounds, a reminder 
message also appears onscreen.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
3. Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4. Tap the pick list to select Minutes, Hours, or Days.
5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
number of time units.
6. Tap OK.
Tap here to 
select unit of time Enter number of 
time units here 
						

							Page 88  Using Your Basic Applications
Alarm for untimed events: You can set a silent alarm for an untimed event. 
In this case, the alarm triggers at the specified period of minutes, 
hours, or days before midnight (beginning) of the day of the untimed 
event. No audible alarm sounds for an untimed event; instead, the 
reminder message appears onscreen.
For example, you set an alarm for an untimed event that occurs on 
February 4th. If the alarm is set for 5 minutes, the reminder message 
appears at 11:55 PM on the night of February 3rd. The reminder 
remains onscreen until you turn on your organizer and tap OK to 
dismiss it.
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular 
intervals or extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. 
Another example is a weekly guitar lesson that falls on the same day 
of the week and the same time of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1. Tap the event.
Typically, a continuous event is an untimed event.
2. Tap Details.
3. Tap the Repeat box to open the Change Repeat dialog box.
4. Tap Day, Week, Month, or Year to set how often the event repeats.
For a continuous event, tap Day.
Tap the 
Repeat 
box 
						

							Chapter 4 Page 89
5. Enter a number that corresponds to how often you want the event 
to repeat on the Every line. 
For example, if you select Month and enter the number 2, the 
event repeats every other month.
6. To specify an end date for the repeating or continuous event, tap 
the End on pick list and tap Choose Date. Use the date picker to 
select an end date.
7. Tap OK.
After you schedule a repeating or continuous event, this icon   
appears to the far right of the event.
Considerations for repeating or continuous events: Keep the following points 
in mind.
nIf you change the start date of a repeating event, your organizer 
calculates the number of days you moved the event. Your 
organizer then automatically changes the end date to maintain the 
duration of the repeating event.
nIf you change the repeat interval (e.g., daily to weekly) of a 
repeating event, past occurrences (prior to the day on which you 
change the setting) are not changed, and your organizer creates a 
new repeating event.
nIf you change the date of an occurrence of a repeating event (e.g., 
from January 14th to January 15th) and apply the change to all 
occurrences, the new date becomes the start date of the repeating 
event. Your organizer adjusts the end date to maintain the 
duration of the event.
nIf you change other repeat settings (e.g., time, alarm, private) of a 
repeating event and apply the change to all occurrences, your 
organizer creates a new event. The start date of this new event is 
the day on which the setting is changed. Past occurrences (prior to 
the day of the change) are not changed.
nIf you apply a change to a single occurrence of a repeating event 
(e.g., time), that occurrence no longer shows the Repeat icon  .
Changing the Date Book view
In addition to displaying the time list for a specific day, you can also 
display a whole week or month. You can also display the current time. 
To cycle through Day, Week, and Month views:
nPress the Date Book application button repeatedly to display the 
next view. 
						

							Page 90  Using Your Basic Applications
To display the current time:
nTap the date in the date bar to display the current time. After a few 
seconds, the date reappears.
Working in Week View: Week View shows the calendar of your events for 
an entire week. This view lets you quickly review your appointments 
and available time slots. In addition, the graphical display helps you 
spot overlaps and conflicts in your schedule.
To display the Week View:
1. Tap the Week View button.
2. Tap the navigation controls to move forward or backward a week 
at a time, or to display details of an event. 
Note:The Week View also shows untimed events and events 
that are before and after the range of times shown.
Tap the date Current time displays
Week View
Previous 
weekNext 
week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Dot indicates untimed event 
						

							Chapter 4 Page 91
3. Tap an event to show a description of the event.
Tips for using Week View: Keep the following points in mind.
nTo reschedule an event, tap and drag the event to a different time 
or day.
nTap a blank time on any day to move to that day and have the time 
selected for a new event. 
nTap any day or date that appears at the top of the Week View to 
move directly to that day without selecting an event.
nThe Week View shows the time span defined by the Start Time
 and End Time in the Date Book Preferences settings. If you have 
an event before or after this time span, a bar appears at the top 
or bottom of that days column. Use the onscreen scroll arrows   
to scroll to the event.
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s 
possible to schedule events that overlap (an event that starts before a 
previous event finishes).
An event conflict (time overlap) appears in the Week View as 
overlapping bars. The Day View displays overlapping brackets to the 
left of the conflicting times.
Event details
Tap to show event details 
						

							Page 92  Using Your Basic Applications
Working in Month View
The Month View screen shows which days have events scheduled. 
Dots and lines in the Month View indicate events, repeating events, 
and untimed events.
You can control the dots and lines that appear in the Month View. See 
“Options menu” at the end of this section on Date Book.
Tips for using Month View: Keep the following points in mind.
nTap a day in the Month View to display that day in the Day View.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a month. 
nTap Go to in order to open the date selector and select a different 
month.
nUse the scroll button on the front panel of your organizer to move 
between months. Press the upper half of the button to display the 
previous month, the lower half to display the next month.
Event 
conflicts
Previous/next month
Dots on right side indicate events Dashed line indicates continuous event
Dots below date indicate untimed events
Month View button