3Com Palmone VII Organiser Instructions Manual

							Chapter 4 Page 93
Date Book menus, preferences, and display options
Date Book menus are shown here for your reference, and Date Book 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu 
						

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Display Options
Allows you to change Date Book’s appearance 
and which events display.
nShow Time Bars: Activates the time bars that 
appear in the Day View. The time bars show 
the duration of an event and illustrate event 
conflicts.
nCompress Day View: Controls how times appear 
in the Day View. When Compress Day View 
is off, all time slots display. When it is on, 
start and end times display for each event, but 
blank time slots toward the bottom of the 
screen disappear to minimize scrolling. 
nMonth View settings: These check boxes apply to 
the Month View of the Date Book. You can 
activate any or all of these settings to show 
that you have Timed, Untimed, or Daily 
Repeating events in the Month View only. 
						

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Preferences
nStart/End Time: Define the start and end times for 
Date Book screens. If the time slots you select 
do not fit on one screen, you can tap the scroll 
arrows   to scroll up and down.
nAlarm Preset: Automatically sets an alarm for 
each new event. The silent alarm for untimed 
events is defined by minutes, days, or hours 
before midnight of the date of the event. 
nAlarm Sound: Sets the tone of the alarm.
nRemind Me: Defines how many times the alarm 
sounds. The choices are Once, Twice, 3 Times, 
5 Times, and 10 Times.
nPlay Every: Defines how often the alarm sounds. 
The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes.
About Date 
BookShows version information for Date Book. 
						

							Page 96  Using Your Basic Applications
Address Book
Address Book is the application in which you store name and address 
information about people or businesses.
Creating an Address Book entry
A record in Address Book is called an “entry.” You can create entries 
on your organizer, or you can use Palm Desktop software to create 
entries on your computer and then download the entries to your 
organizer with your next HotSync operation.
Palm Desktop software also has data import capabilities that enable 
you to load database files into Address Book on your organizer. 
See “Importing data” in Chapter 2 and Palm Desktop online Help for 
more information.
To create a new Address Book entry:
1. Press the Address Book application button   on the front of your 
organizer to display the Address List.
2. Tap New.
3. Enter the last name of the person you want to add to your 
Address Book. 
Note:The organizer automatically capitalizes the first letter of 
each field (except numeric and e-mail fields). You do not 
have to use the Graffiti capital stroke to capitalize the first 
letter of the name. 
Tap New
Cursor 
at Last 
name 
						

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4. Use the Next Field Graffiti stroke to move to the First Name field.
Tip:You can also move to any field by tapping it directly.
5. Enter the persons first name in the First Name field.
6. Enter the other information that you want to include in this entry.
7. Tap the scroll arrows   to move to the next page of information.
8. After you finish entering information, tap Done.
Tip:To create an entry that always appears at the top of the 
Address List, begin the Last name or Company field with a 
symbol, as in *If Found Call*. This entry can contain contact 
information in case you lose your organizer.
Selecting types of phone numbers
You can select the types of phone numbers or e-mail addresses that 
you associate with an Address Book entry. Any changes you make 
apply only to the current entry. 
To select other types of phone numbers in an entry:
1. Tap the entry that you want to change. 
2. Tap Edit.Next Field
    
Tap Done 
						

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3. Tap the pick list next to the label you want to change. 
4. Select a new label.
Changing Address Entry details
The Address Entry Details dialog box provides a variety of options 
that you can associate with an entry. 
To open the Address Entry Details dialog box:
1. Tap the entry whose details you want to change.
2. Tap Edit.
3. Tap Details.
4. Select any of the following settings:
Show in List: Select which type of phone or other information ap-
pears in the Address List screen. Your options are Work, Home, 
Fax, Other, and E-mail.
Category: Assign the entry to a category. 
Private: Hide this entry when Security is turned on.
Address Book menus
Address Book menus are shown here for your reference, and Address 
Book features that are not explained elsewhere in this book are 
described here.
Tap 
triangle 
						

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See “Using menus” in Chapter 1 for information about choosing menu 
commands.
The Record and Options menus differ depending on whether you’re 
displaying the Address List screen or the Address View screen.
Record menus
Options menus
Preferences
nRemember last category: Determines how 
Address Book appears when you return to it 
from another application. If you select this 
check box, Address Book shows the last 
category you selected. If you clear it, Address 
Book displays the All category.
Address List 
Address View
Address List Address View 
						

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Rename Custom 
FieldsThese custom fields appear at the end of the 
Address Edit screen. Rename them to identify the 
kind of information you enter in them. The names 
you give the custom fields appear in all entries. 
About Address 
BookShows version information for Address Book. 
						

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To Do List
A To Do List item is a reminder of some task that you have to 
complete. A record in To Do List is called an “item.”
To create a To Do List item:
1. Press the To Do List application button   on the front of your 
organizer to display the To Do List.
2. Tap New.
3. Enter the text of the To Do List item. The text can be longer than 
one line.
4. Tap anywhere onscreen to deselect the To Do List item.
Tip:If no To Do List item is currently selected, writing in the 
Graffiti writing area automatically creates a new item.
Setting priority
The priority setting for items lets you arrange the tasks in your To Do 
List according to their importance or urgency. The default setting for 
the To Do List is to arrange items by priority and due date, with 
priority 1 items at the top. If you have a number of items in your list, 
changing an item’s priority setting may move its position in the list. 
Note:When you create a new To Do List item, its priority is 
automatically set to level 1, the highest (most important) level. 
If you select another item first, however, the item you create 
appears beneath the selected item and is given the same 
priority as the selected item. 
Tap New
New To 
Do item 
						

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To set the priority of a To Do List item:
1. Tap the Priority number on the left side of the To Do List item.
2. Tap the Priority number that you want to set (1 is most important). 
Checking off a To Do List item
You can check off a To Do List item to remind yourself that you’ve 
completed it. You can set the To Do List to record the date that you 
complete the To Do item, and you can choose to show or hide 
completed items. See “To Do Show Options” later in this chapter.
To check off a To Do List item:
nTap the check box on the left side of the item.
Changing To Do List item details
The To Do Item Details dialog box enables you to change settings for 
individual items. 
Tap to 
select 
priority Tap here
Completed 
To Do List