3Com Palmone VII Organiser Instructions Manual

							Chapter 1 Page 23
Using menus
Menus on your organizer are easy to use. Once you have mastered 
them in one application, you can use them the same way in all other 
applications. 
The menus of each application are illustrated in the section on that 
application in Chapter 4. The Edit menu is described in “Editing 
records” in Chapter 4. 
To open the menu bar:
1. Open an application (such as Memo Pad).
2. Tap the Menu icon  . 
In this example, three menus are available: Record, Edit, and Options. 
The Record menu is selected and contains the commands New Memo, 
Delete Memo, and Beam Memo.
Choosing a menu
After you open the menu bar for an application, tap the menu that 
contains the command you want to use.
The menus and menu commands that are available depend on the 
application that is currently open. Also, the menus and menu 
commands vary depending on which part of the application you’re 
currently using. For example, in Memo Pad, the menus are different 
for the Memo List screen and the Memo screen.
Tap the Menu icon 
						

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Graffiti menu commands
Most menu commands have an equivalent Graffiti Command stroke, 
which is similar to the keyboard shortcuts used to execute commands 
on computers. The command letters appear to the right of the 
command names. 
To use the Graffiti menu commands, the menu bar must be closed. 
Draw the Command stroke anywhere in the Graffiti area, and 
immediately write the corresponding command letter in the Graffiti 
letter area. When you draw the Command stroke, the word 
“Command” appears just above the Graffiti writing area to indicate 
that you are in Command mode.
For example, to choose Select All in the Edit menu, draw the 
Command stroke, followed by the letter “s.”
Note:Command mode is active for approximately two seconds, so 
you must write the command letter immediately to choose the 
menu command. 
Displaying online tips
Many of the dialog boxes that appear on your organizer contain a Tips 
icon in the upper-right corner. Online tips anticipate questions you 
have in a dialog box, provide shortcuts for using the dialog box, or 
give you other useful information.Command
   
Command letters Menu commands 
						

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To display an online tip:
1. Tap the Tips icon  . 
2. After you review the tip, tap Done.
Three ways to enter data
There are three ways to enter data into your organizer:
nUsing the onscreen keyboard
nUsing Graffiti writing
nEntering or importing data in Palm Desktop software and then 
synchronizing with your organizer
Onscreen keyboard
When you create or edit a record in an application such as Address 
Book, you can open the onscreen alphabetic and numeric keyboards 
to enter data. 
After a keyboard is open, you can tap to open any of the other 
keyboards, including the international keyboard. See “Using the 
onscreen keyboard” in Chapter 2 for more information.
Tap here for 
alphabetic keyboardTap here for numeric 
keyboard 
						

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Note:You cannot enter Graffiti characters while using the onscreen 
keyboard. 
Graffiti writing
Your organizer includes Graffiti writing software as the primary 
system for entering text and numbers. With Graffiti writing, you write 
simple strokes with the stylus and they are instantly recognized as 
letters or numbers. 
Your organizer also includes Giraffe, a game you can use to practice 
writing Graffiti characters. See “Installing and removing applications” 
in Chapter 3 for installation instructions. The Memo Pad application 
is ideal for practicing Graffiti writing. This section explains how to 
open Memo Pad and use it to practice Graffiti writing.
Backspace
Carriage return Tab
Caps lock
Caps shift
Tap here to display 
alphabetic keyboard 
Tap here to display 
numeric keyboard Tap here to display 
international keyboard 
Alpha 
Numeric 
International
Write letters here Write numbers here
Division marks 
						

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To open Memo Pad:
1. Press the Memo Pad application button  . 
2. Tap New.
Note:A blinking cursor appears on the first line of the new memo to 
indicate where new text will appear. 
 
See “Using Graffiti writing to enter data” in Chapter 2 for more 
information.
Using Palm Desktop software
If you have new records you want to add to your organizer and prefer 
to use the computer keyboard rather than the onscreen keyboard, 
enter the data in the Palm Desktop software or the PIM you have 
installed to use with your organizer. 
If you already have data in a database on your computer, you can 
import it into Palm Desktop software. 
After the information is in Palm Desktop software, perform a HotSync 
operation to synchronize your organizer with your computer. See 
“Exchanging and updating data: HotSync operations” in Chapter 4 for 
more information.
New 
memo 
cursor
Tap 
New 
Write in Graffiti area  
						

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Importing data
If you have data stored in computer applications such as spreadsheets 
and databases, or if you want to import data from another organizer, 
you can transfer the records to your organizer without having to key 
them in manually. See “Importing data” in Chapter 2 for more 
information. 
						

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Customizing your organizer
You can customize your organizer by using the Preferences 
application. You can enter personal information such as your name 
and address; change the time and date, and view different date and 
time formats when you travel; turn off sounds; and configure your 
organizer to work with a modem or network. See Chapter 8 for more 
information on customizing your organizer.
To open the Preferences screens:
1. Tap the Applications icon  . 
2. Tap the Preferences (Prefs) icon  . 
3. Tap the category pick list in the upper-right corner of the screen.
4. Tap the Preferences category you want to view.
The following procedures for setting the time and date give you an 
example of how to customize your organizer.
You make changes to the time and date in General preferences.
To set the current time:
1. Tap the Set Time box.
2. Tap the up or down arrows to change the hour.
3. Tap each number of the minute, and then tap the arrows to change 
them.
4. Tap AM or PM.
Note:Your organizer can also display time based on a 24-hour 
clock. See “Formats preferences” in Chapter 8 for more 
information. 
5. Tap OK.
Tap here 
						

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To set the current date:
1. Tap the Set Date box.
2. Tap the arrows to select the current year. 
3. Tap a month.
4. Tap the current date. 
Tap arrows to select year
Tap to select month
Tap to select date 
						

							Chapter 2 Page 31
Chapter 2
Entering Data in Your
Palm VII
™ Organizer
This chapter explains how to enter data into your Palm VII™ 
organizer, by writing with the stylus in the Graffiti
® writing area, by 
using the onscreen keyboard, by using the computer keyboard, or by 
importing data from another application.
Using Graffiti writing to enter data
Chapter 1 introduced Graffiti writing and briefly described how to use 
it to enter text in your applications. In this section, you learn the 
procedures for creating Graffiti characters as well as some Graffiti tips 
and tricks.
Writing Graffiti characters
Most people find they can enter text quickly and accurately with only 
minutes of practice. Graffiti writing includes any character you can 
type on a standard keyboard. The Graffiti strokes closely resemble the 
uppercase letters of the regular alphabet, which makes Graffiti writing 
easy to learn. 
There are four basic concepts for success with Graffiti writing:
nIf you draw the character shape exactly as shown in the tables later 
in this chapter (like the shapes shown in the following diagram), 
you achieve 100% accuracy.
nThe heavy dot on each shape shows where to begin the stroke. 
Certain characters have similar shapes, but different beginning 
and end points. Always begin the stroke at the heavy dot (you 
should not create the heavy dot; it is only there to show you where 
to begin the stroke). 
						

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nMost characters require only a single stroke. When you lift the 
stylus from the Graffiti writing area, your organizer recognizes 
and displays the text character immediately. To accomplish single 
strokes, some Graffiti strokes are portions of the regular alphabet 
equivalents.
nThe Graffiti writing area is divided into two parts: one for writing 
the letters of the alphabet and one for writing numbers. The small 
marks at the top and bottom of the Graffiti writing area indicate 
the two areas.
To write Graffiti letters:
1. Tap the screen where you want your text to go. 
Note:You need to tap above the Graffiti writing area, and you 
must see a blinking cursor before you write the text.
2. Use the tables on the following pages to find the stroke shape for 
the letter you want to create. For example, the stroke shown below 
creates the letter “n.”
Note:There are two different stroke shapes available for some 
letters. For these letters, choose the one that’s easiest for 
you.
As you’ll see later, you use the same shape to create both the 
uppercase and lowercase version of a letter.
3. Position the stylus in the left-hand side of the Graffiti writing area. 
Write letters here Write numbers here
Division marks
Start stroke 
at heavy dotLift stylus 
here