Xerox WorkCentre 5755 Manual

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are saved. If the external server directory is used by many users, appending the user name makes 
it easier for users to locate their files. 
a. Check the [Automatically Create “User Name” directory if one does not exist] checkbox to 
create a new directory if it does not exist. If this option is not selected and the ‘User Name’ 
directory does not exist, an error message appears, and the scan is not saved.
10. Click on the...

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12E-mail
The E-mail feature allows a user to scan paper documents into an electronic format and have those 
documents delivered to a set of e-mail recipients.
E-mail Addressing
Recipient addresses can be added by entering the SMTP (Simple Mail Transport Protocol) address, for 
example [email protected], at the E-mail screen.
In addition, both an internal and a public address book can be configured for the device and accessed...

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• Create an e-mail account on the mail server which the device will use as the default “From” 
address (optional).
• Test the e-mail account by sending an e-mail from an SMTP mail client on a networked 
workstation. Use the new account name and password, if any to access the account and verify 
that e-mail was received.
To Enable E-mail
At the Device:
Note:To configure this feature or these settings access the Tools pathway as...

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d. Select the required setting for the [E-mail Job Splitting Boundary]. This option sets the job 
splitting options, the option is only available when Scan to E-mail is enabled and when the 
number is greater than 1 for Number of Fragments.
e. For [Login Credentials for the multifunction device to Access the SMTP Server to send 
automated emails], select one of the following authentication method that the printer will 
use to...

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•Address Book (LDAP) Search Not Performed - users can edit the 'From' field when 
Personalization has not been enabled.
d. Select [Yes] next to [Edit “From:” Field when Authentication is not Required] if users can 
edit the 'From' field when authentication is not enabled on the device.
e. In the [Message Body] section, enter text that you want to appear as default in the body of 
e-mails sent from the device....

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Scan to E-mail
Scan to E-Mail settings will set the defaults for the following: E-mail Subject, Output Color, 2-Sided 
Scanning and Original type.
1. From the E-mail: Default screen, in the Scan to E-mail area, click on the [Edit] button.
2. In the Scan to E-mail area:
a. For Subject, enter details in the field to identify or describe the e-mail document to be sent.
b. For 2-Sided Scanning, select the required document scanning...

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•Edge Erase - when selected allows you to erase the spots, punch holes, noise, fold, crest, and 
staple marks that appear along any or all edges of an input document.
1. From the E-mail: Default screen, click on the [Edit] button in the Layout Adjustment area.
2. Select the required options.
3. Click on the [Apply] button to implement changes and return to the E-mail: Default page.
4. Click on the [OK] button when you see the...

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Configuring Public and Internal Address Books (LDAP)
A Public Address Book is created from a list of names and addresses saved in a CSV file (Comma 
Separated Values) format. If a site does not have an LDAP server to provide access to a corporate 
address list, the device will accept a Public Address Book file that contains a list of user names and 
associated e-mail addresses. This file must be in a CSV (Comma Separated Values)...

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To Configure LDAP Server
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Connectivity] link.
2. Click on the [Protocols] link.
3. Select [LDAP] in the directory tree.
4. To add a new LDAP directory, click on the [Add New] button....