Xerox WorkCentre 5735 User Manual

							Making Copies
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started21
Making Copies
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Copy 
option. 
The Copy features are displayed.
4. Select the required features using the touch screen:
5. Enter the copy quantity using the numeric keypad and press Start to scan the originals.
6. Remove the originals from the document feeder or document glass when scanning has completed.
Note:The Copy job enters the job list ready for printing.
7. Select Job Status to view the job list and check the status of your job.
If your job is held in the list it requires additional resources to print. To identify the resources 
required, select the job and select Job Details. Once the resources are available the job will print.
For information about additional Copy features, refer to Copy Options on page 44 of Copy.
For information about copying an ID card, refer to Copying an ID Card on page 204 of ID Card Copy.
Reduce / Enlarge can be used to reduce or enlarge the image by 25% to 400%.
Paper Supply is used to select the required tray and size of paper for the copy output.
2-Sided Copy is used to produce 1 or 2-sided copy output.
Copy Output is used to select collate, staple or fold options (depending on the finishing 
device available).
Downloaded From ManualsPrinter.com Manuals 
						

							Printing a Document
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 22
Printing a Document
1. Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers 
refer to the System Administrator Guide.
2. Open the document to be printed. From your application, select File > Print and select the Xerox 
device from the list of printers displayed.
3. To change the default printing properties click Properties.
The print driver has various tabs that contain options 
and properties.
•Use the Paper/Output tab to choose the type of 
media, size and color and output choices such as 
2-sided prints.
•The Special Pages tab allows you to add covers, 
inserts and exceptions.
•The Image Options tab enables you to adjust the 
image quality.
•The Layout/Watermark tab has various options 
to add watermarks to pages, change image 
orientation (landscape or portrait) and enable 
booklet and multi-up printing.
•The Advanced tab contains various font, document and printing options.
Choose the options required for your printing job and click OK to print the document.
4. The print job will be sent to the device and will appear in the Active Jobs list. To view the list at the 
device, press the Job Status button on the control panel.
If your job is held in the list it requires additional resources or a user log in or passcode to print. To 
identify the resources required, select the job and select Resources Required. Once the resources 
are available the job will print. If a user log in or passcode is required, log in to the machine or 
select Release and enter the secure passcode. 
For information about additional Print fea t ure s,  refe r t o Printing a Document on page 152 of Print.
Downloaded From ManualsPrinter.com Manuals 
						

							Sending a Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started23
Sending a Fax
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Fa x 
option. The Fa x features are displayed.
4. Enter the recipient’s fax number by:
•Keypad Dial - select the Enter Number area on 
the touch screen and enter the number using the 
numeric keypad.
•Manual Dial - if a telephone handset is attached 
to the device, select the Manual Dial key and dial 
the number using the handset or the numeric keypad.
•Speed Dial - select the Enter Number area and enter the 3 digit speed dial number, then 
select the Speed Dial option.
•Address Book - select the Address Book button to access the fax address book. Select an 
entry from the Address Book to add to the Recipient list. Continue adding recipients as 
required and select Close to return to the previous screen.
5. If required, select Add to add the number entered to the Recipient list. Enter additional numbers 
as required. The fax will be sent to all the numbers in the Recipient list.
6. Select the required features for your fax job using the touch screen:
7. Press Start to scan the originals and process the fax job. Remove the originals from the document 
feeder or document glass when scanning has completed.
Note:The Fa x job enters the job list ready for sending.
8. Select Job Status to view the job list and check the status of your job.
For information about additional Fa x features, refer to Sending a Fax on page 72 of Fa x.
Dialing Characters are alphanumeric characters which have a specific fax function and can be 
entered as part of the fax number.
Cover Letter allows you to send a fax with a covering letter.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Original Type is used to define the original document as text, text and photo, photo or halftone 
photo.
Resolution can be used to optimize the resolution settings.
Downloaded From ManualsPrinter.com Manuals 
						

							Server Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 24
Server Fax
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Server 
Fa x option. The Server Fax features are displayed.
4. Enter the recipient’s fax number by:
•Keypad Dial - select the Enter Number area on 
the touch screen and enter the number using the 
numeric keypad.
•Fa x  D i re c t o r y - Touch the Fa x  D i re c t o r y  button, 
select an entry from the Fax Directory to add to 
the Recipient list.
5. Select Add to add the number to the Recipient list.
6. Select the required features for your fax job using the touch screen:
7. Press Start to scan the originals and process the Server Fax job.
Remove the originals from the document feeder or document glass when scanning has completed.
Note:The Server Fax job enters the job list ready for sending.
8. Select Job Status to view the job list and check the status of your job.
For information about additional Server Fax fea t ure s,  refe r t o Sending a Server Fax on page 92 of Fa x.
Dialing Characters are alphanumeric characters which have a specific fax function and can be 
entered as part of the fax number.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Original Type is used to define the original document as text, text and photo, or photo.
Resolution can be used to optimize the resolution settings.
Downloaded From ManualsPrinter.com Manuals 
						

							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started25
Internet Fax
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the 
Internet Fax option. The Internet Fax features are 
displayed.
4. Select New Recipients.
5. Select To or Cc for the recipient using the drop-down 
menu to the left of the entry box.
6. Using the keyboard, enter the E-mail address.
• Up to 128 alphanumeric characters can be 
entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until 
all the recipients have been added to the list, then select Close. All the recipients are displayed in 
the Recipient list. 
If an address book has been setup, enter the name of the recipient and select Search. A list of 
matching recipients is displayed. Select the E-mail address required and select Add (To:) or Add 
(Cc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple 
recipients can be added to the Recipient list in this way. Select Close to exit.
7. Enter the Message, Reply To, From and Subject details as required.
8. Select the required features for your fax job using the touch screen: 
9. Press Start to scan the originals and process the Internet Fax job. Remove the originals from the 
document feeder or document glass when scanning has completed.
Note:The Internet Fax job enters the job list ready for sending.
10. Select Job Status to view the job list and check the status of your job.
For information about additional Internet Fax fea t ure s,  refe r t o Sending an Internet Fax on page 100 
of Fa x.
Output Color is used to replicate the original colors or to change the output to black and white, 
grayscale or color.
Note:This feature may not be available on your device.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Original Type is used to define the original document as text, text and photo, or photo.
Downloaded From ManualsPrinter.com Manuals 
						

							Sending a Fax from the PC
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 26
Sending a Fax from the PC
1. Ensure that the correct Xerox print driver has been installed on your PC and the Fax from PC option 
is available. To install the print drivers refer to the System Administrator Guide.
2. Open the document to be faxed. Click File > Print and select the Xerox device from the list of 
printers displayed.
3. Select the Properties button to display the print driver printing preferences.
4. Select Fa x  as the Job Type on the Paper/Output 
screen of the print driver.
The Fa x  screen will automatically open. This screen 
displays the recipients for the current fax. You can 
now Add Fax Recipients or Add From Phonebook.
5. To add a new recipient select the Add Recipient button.
6. Input the name and fax number of the recipient. Complete the 
additional information.
Select the Save to Personal Phonebook option if you want to 
add the recipient to your Personal Phonebook.
The Fax window has various tabs that contain options and 
properties.
•Use the Cover Sheet tab to add a covering letter to your 
fa x .
•Use the Options tab to enable a confirmation sheet, 
choose a specific send speed or select the resolution for 
the fax. You can also select the Send Time option to enter a 
specific time to transmit the fax.
7. Choose the options required for your fax job and click OK to 
send the document. Your fax will be submitted to the device job 
list ready to be transmitted.
For information about additional Fa x  fro m  P C  fe at ures ,  re fer  t o  Fax from PC Options on page 111 of 
Fa x.
Downloaded From ManualsPrinter.com Manuals 
						

							Workflow Scanning
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started27
Workflow Scanning
Workflow Scanning allows the user to scan a hard copy original and convert it into an electronic file. 
The file is placed into a specified filing location on a networked server, workstation or the device hard 
drive. The settings used for scanning the original are stored in a template.
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the 
Workflow Scanning option. The Work fl ow Sca n nin g 
features are displayed.
4. Select a Template for the job from the templates 
displayed in the list.
All the current settings are changed to the settings in 
the template.
5. Select the required features for your scanning job 
using the touch screen.
If required, modify the template settings from the options on the Workflow Scanning, Advanced 
Settings, Layout Adjustment and Filing Options tabs: 
6. Press Start to scan the originals and process the Workflow Scanning job. Remove the originals 
from the document feeder or document glass when scanning has completed. The Wo rk flow 
Scanning job enters the job list ready for filing. The scanned images are then filed to the location 
specified on the template ready for retrieval by the user.
For information about additional Workflow Scanning fe at ures , re fer  t o  Workflow Scanning Options on 
page 123 of Workflow Scanning.
Output Color is used to replicate the original colors or to change the output to black and white, 
grayscale or color.
Note:This feature may not be available on your device.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side 
can be rotated.
Original Type is used to define the original document as text, text and photo, or photo.
Scan Presets is used to set the scan settings to suit how the scanned image will be used.
Downloaded From ManualsPrinter.com Manuals 
						

							Sending an E-mail
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 28
Sending an E-mail
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the E-mail 
option. The E-mail features are displayed.
Note:To use E-mail encryption and signing, ensure 
that you are logged in at the machine.
4. Select New Recipients.
5. Select To, Cc or Bcc for the recipient using the drop-
down menu to the left of the entry box.
Using the keyboard, enter the E-mail address.
• Up to 128 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until 
all the recipients have been added to the list, then select Close.
All the recipients are displayed in the Recipient list. 
Note:If E-mail encryption is enabled, E-mails may only be sent to recipients that have a valid 
Encryption certificate. Encryption ensures that the message cannot be read by anybody except 
the intended recipient. In addition, with E-mail signing enabled, the recipient can be sure that the 
message has actually come from the person marked as the sender.
If an address book has been setup, enter the name of the recipient and select Search. A list of 
matching recipients is displayed. Select the E-mail address required and select Add (To:), Add (Cc:) 
or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple 
recipients can be added to the Recipient list in this way. Select Close to exit.
If you are logged in to the machine and your E-mail address is known, the Add Me button will be 
displayed. Press the Add Me button to add yourself automatically to the recipient list.
Note:The Add Me button is not visible when the Only Send to Self feature is enabled by the 
system administrator.
6. Enter the Message, Reply To, From and 
Subject details as required.
Downloaded From ManualsPrinter.com Manuals 
						

							Sending an E-mail
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started29
7. Select the required features for your E-mail using the touch screen: 
8. Press Start to scan your originals and process the E-mail job. Remove the originals from the 
document feeder or document glass when scanning has completed.
Note:The E-mail job enters the job list ready for sending.
9. Select Job Status to view the job list and check the status of your job.
For information about additional E-mail features, refer to Sending an E-mail on page 171 of E-mail.
Output Color is used to replicate the original colors or to change the output to black and white, 
grayscale or color.
Note:This feature may not be available on your device.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side 
can be rotated.
Original Type is used to define the original document as text, text and photo, or photo.
Scan Presets is used to set the scan settings to suit how the scanned image will be used.
Downloaded From ManualsPrinter.com Manuals 
						

							Saving Jobs for Reprinting
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 30
Saving Jobs for Reprinting
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Copy 
option. 
The Copy features are displayed.
4. Program the required job features.
5. Select the Job Assembly tab, and then Save Job for Reprint.
6. Select the option required:
•Copy & Save is used to store the job and print a 
copy of the job. 
•Save Only stores the job without printing.
7. Select a folder location to store the job.
8. Select New Job Name and enter a name for the job 
using the keyboard.
Select Save to save the job name and return to the previous screen.
9. Press Start to run the job.
10. The job is scanned and saved with the name entered, in the folder selected. If Copy & Save was 
selected, a copy of the job is also printed.
Jobs can also be saved using the print driver options or Internet Services. For additional information 
about Saving Jobs for Reprint, refer to Saving a Job on page 189 of Save and Reprint Jobs.
Downloaded From ManualsPrinter.com Manuals