Xerox WorkCentre 5735 User Manual

							Device Overview
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started11
Device Overview
Control Panel: Touch Screen and Numeric 
Keypad.High Volume Finisher: This optional finisher 
collates, offsets, stacks and staples your output. 
Booklet Maker, Tri-fold and Hole Punch kits can 
be installed with this finisher.
Document Feeder and Document Glass: Used 
for scanning single or multiple documents. The 
document glass can be used for scanning single, 
bound, custom size or damaged documents.Booklet Maker and Trifolder: These are optional 
devices which can be installed with the High 
Volume Finisher to staple and fold booklets or 
leaflets.
Paper Trays 1 and 2: These trays are standard 
on all models. Trays 1 and 2 are fully adjustable 
and can be used for media sizes 5.5x8.5” to 
11x17”(A5 to A3).Convenience Stapler: This optional device 
provides manual stapling of up to 50 sheets. The 
Convenience Shelf must also be fitted.
Paper Trays 3 and 4: These trays are high 
capacity paper trays. Trays 3 and 4 are dedicated 
trays used for 8.5x11” or A4 size media.Offset Catch Tray: Delivers output collated or 
uncollated. Each set or stack will be offset from 
the previous to enable easy separation.
Bypass Tray: Used for non-standard printing 
media.Basic Office Finisher: This optional device 
stacks, collates, staples and offsets your output.
Paper Tray 5: This is an optional high capacity 
paper tray. It is a dedicated tray used for 8.5x11” 
or A4 long edge feed size media. Optional kits 
are available to accommodate 11x17”, A3, 
8.5x14”, 8.5x11” or A4 Short Edge Feed (SEF) 
media. Office Finisher: This optional device stacks, 
collates, staples and offsets your output. Hole 
punch kits are also available for this finisher.
Tray 6 (Inserter): An optional paper tray for use 
with the High Volume Finisher. It is used to insert 
pre-printed sheets into copy sets. It is not part of 
the printing process and cannot be used for 
imaging.Document Glass Cover: This is a flat hinged 
cover for the document glass. It is fitted instead 
of the document feeder and is standard on some 
configurations. 
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							Services and Options
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 12
Services and Options
There are a number of services and options available for use with your device. Many services are 
provided as standard and simply require enabling or configuring with additional third party hardware. 
Optional functions and kits are also available and can be purchased and installed. The options 
available are dependent on your WorkCentre model.
WorkCentre Copier/Printer Models
Key:
Description
WorkCentre
35404555657590
Document Glass Cover a flat hinged cover for the document glass. 
Fitted instead of the document feeder.------
Document Feeder feeds 75 (35 model only) or 100 single or double 
sided documents. Documents from A5 to A3 (5.5"x 8.5" to 11"x 17") 
can be fed. Fitted instead of the document glass cover.
Paper Trays 3 and 4 high capacity paper trays.
Paper Tray 5 high capacity platform feed paper tray.
Paper Tray 6 (Post Process Inserter) optional insert tray which can 
be fitted with the High Volume Finisher.-
Envelope Tray this tray is fitted instead of paper tray 2 to enable 
envelope printing. Up to 55 #10 Envelope s (4.1"x 9.5") can be 
loaded in the tray.
Offset Catch Tray delivers collated or uncollated output.---
Basic Office Finisher stacks, collates, staples and offsets your 
output.----
Office Finisher stacks, collates, staples and offsets your output. 
Hole punch kits are also available for this finisher.-
High Volume Finisher collates, offsets, stacks and staples your 
output. Booklet Maker, Trifold and Hole Punch kits can be installed 
with this finisher.-
Hole Punch Kits available with the Office Finisher and the High 
Volume Finisher. The kits available are 2 Hole, 2 Hole Legal, 3 Hole, 
4 Hole or Swedish 4 Hole. Only one kit can be fitted at one time.
Convenience Stapler for manual stapling. The Convenience Shelf 
must be installed.
Standard Optional Not Available
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							Services and Options
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started13
Convenience Shelf a shelf which can be installed on the left side of 
the device.
Stand a storage area which is fitted instead of trays 3 and 4.---
Basic Fax Kit (Embedded) this kit enables a single fax line 
connection.
Extended Fax Kit (Embedded) this kit enables two fax lines to be 
connected.
LAN Faxa enables users to send faxes directly from their PC using 
the print and fax drivers.
Server Faxb enables users to send and receive hard copy faxes via a 
fa x  s e r ve r .  
Internet Fax allows users to send or receive faxes over the internet 
or intranet.
Network Scanning Kit enables E-mail and Workflow Scanning 
services. The mono-scanner is provided as standard.
Security kit provides additional security features, such as image 
overwrite options.
Xerox Secure Access provides a card reading device to restrict 
access to the device.
Color Scanner used to scan in color (factory fit).---
Color Scanning Enablement kit a pin code is provided which 
enables color scanning capabilities.----
Network Accounting enables the tracking of device usage for Print, 
Copy and Scan jobs from multiple devices over the network.
Xerox Standard Accounting is an accounting tool which tracks the 
number of Copy, Print, Workflow Scanning, Server Fax and Fax jobs 
for each user.
Fo re i g n  I n te r fa c e  D ev i c e enables the attachment of a third party 
access and accounting device, such as a card swipe or coin 
operated unit.
a. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed.
b. Requires a Third Party Fax Server to be configured and installed.
Description
WorkCentre
35404555657590
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							Services and Options
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 14
WorkCentre Copier/Printer/Scanner Models
Key:
Description
WorkCentre
35404555657590
Document Feeder feeds 75 (35 model only) or 100 single or double 
sided documents. Documents from A5 to A3 (5.5"x8.5" to 11"x17") 
can be fed. Fitted instead of the document glass cover.
Paper Trays 3 and 4 high capacity paper trays.
Paper Tray 5 high capacity platform feed paper tray.
Paper Tray 6 (Post Process Inserter) optional insert tray which can 
be fitted with the High Volume Finisher.-
Envelope Tray this tray is fitted instead of paper tray 2 to enable 
envelope printing. Up to 55 #10 Envelopes (4.1"x9.5") can be 
loaded in the tray.
Offset Catch Tray delivers collated or uncollated output.---
Basic Office Finisher stacks, collates, staples and offsets your 
output.----
Office Finisher stacks, collates, staples and offsets your output. 
Hole punch kits are also available for this finisher.-
High Volume Finisher collates, offsets, stacks and staples your 
output. Booklet Maker, Trifold and Hole Punch kits can be installed 
with this finisher.-
Hole Punch Kits available with the Office Finisher and the High 
Volume Finisher. The kits available are 2 Hole, 2 Hole Legal, 3 Hole, 
4 Hole or Swedish 4 Hole. Only one kit can be fitted at one time.
Convenience Stapler for manual stapling. The Convenience Shelf 
must be installed.
Convenience Shelf a shelf which can be installed on the left side of 
the device.
Basic Fax Kit (Embedded) this kit enables a single fax line 
connection.
Extended Fax Kit (Embedded) this kit enables two fax lines to be 
connected.
LAN Faxa enables users to send faxes directly from their PC using 
the print and fax drivers.
Standard Optional Not Available
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							Services and Options
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started15
Server Faxb enables users to send and receive hard copy faxes via a 
fa x  s e r ve r .  
Internet Fax allows users to send or receive faxes over the internet 
or intranet.
Network Scanning Kit enables E-mail and Workflow Scanning 
services. The mono-scanner is provided as standard.
Security kit provides additional security features, such as image 
overwrite options.
Xerox Secure Access provides a card reading device to restrict 
access to the device.
Color Scanner used to scan in color (factory fit).---
Color Scanning Enablement kit a pin code is provided which 
enables color scanning capabilities.----
Network Accounting enables the tracking of device usage for Print, 
Copy and Scan jobs from multiple devices over the network.
Xerox Standard Accounting is an accounting tool which tracks the 
number of Copy, Print, Workflow Scanning, Server Fax and Fax jobs 
for each user.
Fo re i g n  I n te r fa c e  D ev i c e enables the attachment of a third party 
access and accounting device, such as a card swipe or coin 
operated unit.
a. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed.
b. Requires a Third Party Fax Server to be configured and installed.
Description
WorkCentre
35404555657590
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							Control Panel Overview
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 16
Control Panel Overview
Services Home: Provides access to the services 
available on the device.Interrupt Printing: Use to pause the job which is 
currently printing, to run a more urgent copy job.
Services: Returns the display to the previous 
copy, fax, or scan feature screen when the Job 
Status screen or Machine Status screen is 
displayed.Start: Use to start a job.
Job Status: Use to check the progress of active 
jobs, or display detailed information about 
completed jobs.Clear All: Press once to clear a current entry. 
Press twice to return to default settings.
Machine Status: Use to check the device status, 
the billing meters, the status of consumables, or 
print the user documentation and reports. Use 
this button also when accessing the Tools mode.Stop: Stops the job in progress.
To u c h  S c r e e n :  Use to select programing features 
and display fault clearance procedures and 
general device information.Energy Saver: Use to select energy saver mode, 
perform a quick restart or to power down the 
device.
Log In/Out: Use to enter log in details, and to log 
out.Language: Use to select a different language for 
the touch screen options.
Numeric Keypad: Use to enter alphanumeric 
characters.Dial Pause: Use to insert a pause when dialing a 
fa x  n u m b e r .
Help: Displays help messages for device features.‘C’ Cancel Entry: Cancels the previous entry 
made on the Numeric Keypad.
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							Power On and Off
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started17
Power On and Off
Power On
1. Ensure that your device is connected to a suitable 
power supply and that the power cord is fully plugged 
in to the electrical outlet of the device.
2. Press the Power switch. The entire powering on process 
(to power on all installed options) takes less than 3 
minutes. 
Power Off
1. Press the Power switch. The Power Down options are displayed:
•If Energy Saver is selected, the device will 
immediately enter the Power Saver Mode 
appropriate to its configuration.
•If Quick Restart is selected and confirmed the 
device will restart. Any copy jobs in the job list will 
be deleted, print jobs in the job list are recovered.
•If Power Down is selected and confirmed the 
device is powered down.
•If Cancel is selected the power down options will be cancelled and the device will be available 
for use.
2. Select Power Down. A confirmation screen displays a warning that data may be lost if the device 
is powered down.
Note:Confirming power down will result in the deletion of any jobs currently in the queue.
3. Select the Confirm button to power off the device.
The device will begin a controlled power down sequence. It remains on for approximately 45 
seconds before switching off.
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							Power On and Off
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 18
Energy Saver
The device is designed to be energy efficient and automatically reduces its power consumption after 
periods of inactivity. The System Administrator can set up Energy Saver options. The Energy Saver 
button on the control panel causes the Power Down options to be displayed. To activate Energy Saver 
mode use the instructions below:
1. Press the Energy Saver button on the control panel.
The Power Down options are displayed.
2. Select Energy Saver. The device will immediately enter 
Low Power mode. 
If Sleep mode has been configured, the device will 
then enter Sleep mode after a specified period of time.
The Energy Saver button is illuminated when the 
device is in Energy Saver mode. A steady light indicates 
the device is in Low Power mode. A flashing light 
indicates the device is in Sleep Mode.
3. To re-activate the device when in Low Power or Sleep mode, touch a button on the touch screen or 
control panel. The device takes longer to recover from Sleep mode.
For information about setting up the Energy Saver options, refer to the System Administrator Guide.
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							Loading Paper
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started19
Loading Paper
1. Open the required paper tray.
•Paper Trays 1 and 2 are fully adjustable for all media sizes between A5 and A3 (5.5x8.5" and 
11x17"). 
•Paper Trays 3 and 4 are dedicated paper trays which are set to hold either A4 or 8.5 x11" LEF 
paper.
•Paper Tray 5 is an optional high capacity paper source. The standard tray has a single tray 
which is set to A4 or 8.5x11" LEF. Two optional kits are available to allow Tray 5 to feed A3 or 
11x17” SEF and A4 or 8.5x11” SEF. 
•Bypass Tray accommodates most types of media in a range of sizes between A6 and A3 SEF 
(4.25x5.5” and 11x17" SEF). 
Note:LEF = Long Edge Feed and SEF = Short Edge Feed.
2. Load paper. Paper must not be loaded above the maximum fill line.
If loading trays 1 or 2, make sure that the paper guides 
are in the correct position for the paper size. Adjust 
each guide by squeezing the clamp mechanism and 
sliding the guide to just touch the edge of the media.
If loading the Bypass Tray, locate the media against 
the front of the tray and move the rear guide to touch 
the rear of the stack.
If loading Tray 5, press the button to open the door. 
Wait for the paper tray to lower. The media required is 
displayed on the screen. Place the media in the tray. Media must be positioned against the right 
side of the tray.
3. Close the paper tray or tray door as required. The Bypass Tray remains open.
4. If the Paper Settings screen is displayed, select the size, type and color of the paper you have 
loaded and select Confirm.
If the tray is a Dedicated tray the paper size and type specified on the touch screen must be 
loaded and the Paper Settings screen is not displayed.
For information about loading special media, refer to Media Types on page 233 of Paper and Media. 
Specification information for the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 is provided 
at www.xerox.com.
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							Loading Documents
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Getting Started 20
Loading Documents
Original documents can be loaded either into the 
document feeder or onto the document glass.
1. Load your documents face up in the document feeder 
input tray. 
Adjust the guide to just touch the documents.
Or...........
2. Lift up the document feeder. Place the document face 
down onto the document glass and register it to the 
arrow at the top right rear corner. Close the document 
feeder.
Note:Original documents are only scanned once even 
when several copies are selected.
Specification information for the WorkCentre™ 
5735/5740/5745/5755/5765/5775/5790 is provided at 
www.xerox.com.
5123
6
A45.5"A5A4
5123
6
A4AB
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