Xerox WorkCentre 5735 User Manual

							Special Pages
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Add Exceptions
Use this option to specify the characteristics of any pages in the print job that differ from the settings 
used for the majority of the job. For example, your print job may contain 30 pages that print on 
standard-sized paper and two pages that print on a different size of paper. Use this option to indicate 
these two exception pages and select the alternate paper size to use.
This option is also used if printed tabs are required in the job. For further information about loading 
tabs, refer to Media Types on page 233 of Paper and Media.
To add Exceptions select the Add Exceptions button above the table.
1. Enter the page number the exception programing applies to. If multiple exceptions are required it 
is recommended you enter all the page numbers, separated by a comma or enter a page range 
separated by a dash.
If individual programing is required for some of the exceptions, the entry can be edited from the 
table.
2. Select the Paper requirements for the exceptions and select OK.
If Pre-Cut Tab is selected as the paper type, the image will be shifted 13mm (0.5”) to the right 
automatically. Ensure the correct tab sequence and number of tabs are loaded for the job. 
If Use Job Setting is displayed, the same paper as the main job is used.
Note:If adding tabs to your job, refer to Media Types on page 233 of Paper and Media.
3. Select the 2-Sided Printing requirements for the exceptions:
•Use Job Setting uses the same programing applied to the 
main job.
•1-Sided Print prints the exception pages on one side only. 
•2-Sided Print prints the exception pages on both sides of 
the sheet of paper with the images printed so the job can 
be bound along the long edge of the sheet. 
•2-Sided Print, Flip on Short Edge prints the exception 
pages on both sides of the sheet of paper with the images 
printed so the job can be bound along the short edge of 
the sheet. 
Job Settings displays the paper requirements specified for the 
main job.
4. Select OK to save your selections and exit.
All the exceptions programed display in the table.
5. If any exceptions pages require individual programing, such as a different paper color or a 
different number of inserts, select the entry and use the Edit button to change the programing.
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							Image Options
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Image Options
The Image Options tab enables you to adjust the 
lightness or darkness of the image.
Move the slider to the left to darken the image or to the 
right to lighten the image. A graphical representation 
of the adjustment is shown.
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							Layout/Watermark
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Layout/Watermark
The Layout/Watermark tab contains settings for 
selecting page layout, booklet layout and watermark 
options.
Some features are only supported by specific printer 
configurations, operating systems, or driver types. You 
may see more features or options listed than your 
specific device supports.
Page Layout
Pages Per Sheet (N-Up)
Select this option to print 1, 2, 4, 6, 9, or 16 pages on each side of a sheet of paper. Selecting multiple 
pages per sheet saves paper and is useful when you want to review the layout of the document.
Booklet Layout
Automatically prints 2 pages on each side of each sheet of paper.
The print driver changes the order of the pages so that they can be 
folded and stapled to create a booklet.
To program additional booklet settings, select the Booklet Options 
button.
•Booklet Fold folds the booklet.
•Booklet Fold and Staple staples the booklet in the center and 
then folds.
•Booklet Paper Size use Automatically Select to enable the 
printer to select the paper size for the job. To select a paper size 
for the job, deselect the checkbox and use the drop-down 
menu.
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							Layout/Watermark
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•Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the 
printable area of the sheet, or into the full physical size of the sheet. Standard ensures the entire 
image fits on two pages per sheet, even if the original document has little or no white space 
around the edges. None assumes the original document has enough white space around all the 
borders to fit two pages per sheet, for example if printing two 8.5x11” images on 11x17” paper (or 
two A4 images on A3 paper).
•Gutter use this option to shift the images to create a center margin for the booklet. This option 
provides space for the booklet center fold. Specify the horizontal distance (in points) between the 
page images. (A point is 1/72” or .35 mm.)
•Creep this option gradually shifts the images throughout the document, providing less shift in the 
center of the booklet and more shift to the outer pages of the booklet. This is useful for booklets 
with more than 10 pages. Specify how much the page images are shifted outward (in 10ths of a 
point). 
Note:Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to 
www.xerox.com for specifications information. If your document is already formatted as a 
booklet, do not select Booklet Layout. 
Page Layout Options
If the orientation is not already set in your application, select the orientation from the first drop-down 
menu.
•Portrait prints the text and images across the shortest dimension of the paper.
•Landscape prints the text and images across the longest dimension of the paper.
•Rotated Landscape places the landscape text and image upside down (rotates the text and 
image 180 degrees).
Select the sides printed option required from the second drop-down menu.
•1-Sided Print prints on one side of the paper or transparency. Use this option when printing on 
transparencies, envelopes, or labels. 
•2-Sided Print prints on both sides of a sheet of paper with the images printed so the job can be 
bound on the long edge of the sheet.
•2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper with the images printed 
so the job can be bound on the short edge of the sheet.
Note:You can also select these options on the Paper/Output tab for 2-Sided Printing.
If you select multiple pages per sheet for Pages Per Sheet or Booklet Layout select one of the following 
options from the third drop-down menu.
•No Page Borders does not print a border around each page. 
•Draw Page Borders prints a border around each page. 
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							Layout/Watermark
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Watermark
A watermark is a picture or text (independent of that provided by the application) that is printed on 
every page or the first page of the job. 
The watermark options are provided in the drop-down menu. There are pre-set watermarks listed 
available, Draft, Confidential and Copy.
Once a watermark is selected, use the Options menu to select whether to print the watermark in the 
background, in the foreground, or blend with the job. Also select whether to print the watermark on all 
pages or on the first page only.
Additional watermarks can be created using the New option. The Wa t e rm a r k  E d i t o r screen is displayed 
with options for creating a new watermark.
•Name is used to enter a name for the watermark. The name 
appears in the watermark selection menu under the 
Layout/Watermark tab. When creating a new watermark, type a 
name that is no more than 255 characters. 
•The Options pull down menu allows you to choose the type of 
watermark to create. Select one of the following options: 
•Text uses the characters that you type in the Te x t field. 
This is displayed in the document as the watermark.
•Time Stamp uses a time stamp as the watermark. Select 
whether to include the weekday, date, time, and/or time 
zone in the Time Stamp Format drop-down list. 
•Picture uses a picture as the watermark. The picture can be in Bitmap, GIF or JPG format. 
Specify the file name in the File Name field or select the Choose File button to browse to the 
picture that you want to use.
•Font if you selected Text or Time Stamp, select this option to access the Fo n t screen to change 
the font family, style, and size to use for the text. 
•Angle if you selected Te x t or Time Stamp, either specify an angle or move the slider to select the 
angle of the text on the page. The default angle is 45 degrees. 
•Scale if you selected Picture, either specify the percentage or move the slider to select the 
percentage to scale the picture.
•Density either specify a density for the watermark or move the slider to select the density. The 
default density is 25 percent.
•Use Position (from center) to select the number of inches or millimeters to shift the watermark 
from the center of the page or select the Center option to center the watermark. 
•Preview Options selects the paper size and orientation to use for the preview image of the 
watermark. 
Use the Edit option to change an existing watermark. To delete the selected watermark, select 
Delete 
from the drop-down menu.
Note:Not all applications support watermark printing.
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							Advanced
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Advanced
The Advanced tab enables you to select advanced 
printing options that are rarely changed.
Note:Some features are only supported by specific 
printer configurations, operating systems, or driver 
types. You may see more features or options listed 
than your specific device supports.
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							Version 2.0
December 2010
Xerox
®
 Wo rk Ce n t r e ™ 
5735/5740/5745/5755/5765/5775/
5790
E-mail
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
E-mail 168
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 2.0: December 2010
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
E-mail169
Table of Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  170
E-mail  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  173
Message:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  173
Reply To  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  174
From:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  174
Subject:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  175
Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  175
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  175
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  175
Scan Presets  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  176
Address Book  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  176
Advanced Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  177
Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  177
Image Enhancement  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  177
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  178
Quality / File Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  179
Layout Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  180
Original Orientation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  180
Original Size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  181
Edge Erase   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  181
E-mail Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  182
File Name   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  182
File Format  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  182
Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  184
Build Job   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  184
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							Introduction
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E-mail 170
Introduction
E-mail enables the creation of an electronic image file by 
scanning an original hard copy document. The scanned 
image is E-mailed to the specified E-mail recipient or 
recipients over the internet or intranet.
Using the E-mail feature allows you to add and remove 
recipients and edit the subject line of the E-mail message.
1. To select the E-mail service, press the Services Home 
button.
2. Select the E-mail option. Additional options and 
features are displayed. 
Most feature screens include the following buttons to 
confirm or cancel your choices.
•Undo resets the current screen to the values that 
were displayed when the screen was opened.
•Cancel resets the screen and returns to the previous screen.
•Save saves the selections made and returns to the previous screen.
•Close closes the screen and returns to the previous screen.
If an option is not required, use the Off option to disable a feature.
For instructions on using the basic E-mail fea t ure s re fer t o  Sending an E-mail on page 171. 
If Authentication or Accounting has been enabled on your device you may have to enter log in details 
to access the features. Refer to Log In / Out on page 32 of Getting Started.
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