Xerox WorkCentre 5735 User Manual

							Introduction
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You also have the option of using the Global Print Driver or the Mobile Express Driver.
•Global Print Driver this driver is available for PS, PCL or PCL6 printer description languages, the 
same as the device specific drivers mentioned above. This GPD manages Xerox and non-Xerox 
printers on your network with a single, easy-to-use interface. It simplifies enterprise printer 
management, making it easy to add and update printers without changing drivers. 
•Mobile Express Driver this driver lets you find and print to any PostScript printer in any location 
from a single, easy-to-use interface, without driver downloads and installations. 
Once you have decided upon the most appropriate print driver, install it on your workstation in the 
usual way. If you do not know how to install drivers refer to the System Administrator Guide or consult 
your System Administrator.
Note:You can load more than one print driver for the device on your workstation. Then, when you 
send a job to print, you can choose the most appropriate print driver for the job.
Print and Fax Driver Information
The Help system is the primary source for information about using the print drivers. You can access the 
Help system through the Help buttons in the driver. Included in the Help system are feature 
descriptions, step-by-step procedures, Xerox system information, problem-solving information, and 
support information.
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							Printing a Document
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Printing a Document
1. Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers 
refer to the System Administrator Guide.
2. Open the document to be printed. From your application, select File > Print and select the Xerox 
device from the list of printers displayed.
3. To change the default printing properties click Properties.
The print driver has various tabs that contain options 
and properties.
•Use the Paper/Output tab to choose the type of 
media, size and color and output choices such as 
2-sided prints.
•The Special Pages tab allows you to add covers, 
inserts and exceptions.
•The Image Options tab enables you to adjust the 
image quality.
•The Layout/Watermark tab has various options 
to add watermarks to pages, change image 
orientation (landscape or portrait) and enable 
booklet and multi-up printing.
•The Advanced tab contains various font, document and printing options.
Choose the options required for your printing job and click OK to print the document.
4. The print job will be sent to the device and will appear in the Active Jobs list. To view the list at the 
device, press the Job Status button on the control panel.
Note:If the Hold All Jobs feature is enabled by the System Administrator, print jobs sent to the 
machine will be listed in either the Held Jobs or the Unidentified Held Jobs list. See Held Jobs on 
page 242 of Machine and Job Status.
If your job is held in the list it requires additional resources or a user login or passcode to print. To 
identify the resources required, select the job and select Required Resources. Once the resources 
are available the job will print. If a user log in or passcode is required, log into the machine and 
select Release or select Release and enter the secure passcode. 
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							Paper/Output
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Paper/Output
Use the Paper/Output tab to select the basic printing 
requirements for your job. Identify the type of job 
being submitted, the paper, sides printed, finishing and 
quality requirements.
Note:Some features are only supported by specific 
printer configurations, operating systems, or driver 
types. You may see more features or options listed 
than your specific device supports.
Job Type
Use this option to select the type of job being submitted to the printer.
•Normal Print prints the job immediately without requiring a user log in or passcode.
•Secure Print is used for confidential or sensitive jobs. The job is 
held at the device until the authenticates by logging on or a 
passcode is entered to release the job for printing.
When you select this job type, the Secure Print screen is 
displayed for you to enter a unique passcode.
When the job arrives at the printer it is held in the Secure Print 
Jobs, Held Jobs or Unidentified Held Jobs list until you release 
the job using the same passcode entered when the job was 
submitted. 
Note:If multiple secure jobs are held in the list that require the 
same secure code, the code will only need to be entered once to 
allow any or all of the jobs to be released for printing.
•Sample Set prints one copy of the job as a sample and holds the remaining copies in the job list at 
the printer.
Once you have checked the sample set you can release the remaining sets for printing, or delete 
the job if no longer required.
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							Paper/Output
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•Delay Print use this option to enter a specific time to print the 
job. This is useful for large jobs or if you want all your jobs to 
print at the same time. When you select this job type, the Delay 
Print screen is displayed.
Enter the time required and submit the job. The job remains in 
the job list until the specified time for printing.
•Saved Job stores the job on the printer's hard drive so that it 
can then be printed on demand when required or printed from 
Internet Services.
The job is assigned a name and Save only or Save and Print 
can be selected. The Fo l d e r for storing the job is also specified. 
This determines whether the job is available to other users or in 
a private folder.
If the job requires a passcode, select Secure Saved Job and 
enter the passcode required. This passcode is required to print 
the job.
Note:To save jobs on the printer, Job Storage must be enabled in the Installable Options screen. 
•Fa x use this option to send the current job as a Fax from PC job. 
The job is sent from the PC to the printer over the network, then 
faxed over a telephone line to the specified fax destination.
When you select this job type, the Fa x  screen is displayed so 
you can specify the fax recipients and specify other fax settings.
For more information, refer to Fa x  fr o m  P C  on page 109 of Fa x.
Note:To fax your job, the fax option must be installed on your 
printer and fax must be enabled in the Installable Options 
screen. 
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							Paper/Output
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Paper
This option displays information about the paper to use for the print job, such as size and type.
To change the paper to use for printing, select the Paper drop-down menu. The options are:
•Other Size select this option to display the Paper Size screen. 
Select the paper size and scaling amount required.
•Other Color use this option to select a paper color for the print 
job. Select a color from the drop-down menu. Use 
Automatically Select to enable the printer to select a paper 
color.
•Other Type use this option to select a type of paper or media to 
use for the print job. Use Automatically Select to enable the 
printer to select a type.
•Select by Tray use this option to select a specific tray for 
printing the job. The printer only uses the paper in the selected tray, even when more than one 
tray contains the same paper size and type. Use Automatically Select to enable the printer to 
select a tray loaded with the size and type of paper selected for the job.
Advanced Paper Selection
Select this option to display the Advanced Paper Selection screen. If 
there is a bi-directional connection to the printer, the media loaded 
in each of the trays is shown.
Select the paper tray, size, color and type to use for printing.
If Pre-Cut Tab is selected as the paper type, the image will be 
shifted 13mm (0.5”) to the right automatically. Ensure the correct 
tab sequence and number of tabs are loaded for the job. 
Note:For information about loading different media, refer to Media Types on page 233 of Paper 
and Media.
Transparency Separators
Select this option to display the Transparency Separators screen. If 
this option is selected, a blank or printed sheet is placed after each 
transparency. The paper type for your job must be set to 
Transparency using the Other Type menu option.
• Select Blank Separators or Printed Separators using the 
Separator Options drop-down menu.
• Select the Separator Color. 
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							Paper/Output
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2-Sided Printing
You can have your job automatically printed on both sides of a sheet of paper.
•1-Sided Print prints on one side of the paper or transparency. Use this option when printing on 
transparencies, envelopes, or labels. 
•2-Sided Print prints on both sides of a sheet of paper. The images are printed so the job can be 
bound on the long edge of the sheet.
•2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper. The images are printed 
so the job can be bound on the short edge of the sheet.
Note:Some media types, sizes, and weights cannot be automatically printed on both sides. Refer 
to www.xerox.com for specifications information.
Finishing
Use to select the finishing options for the print job, such as stapling or hole punching. To change the 
finishing options, select the button to the right of the summary to display the finishing selection drop-
down menu.
Stapling
• Select the number or location of staples required to staple each set.
• Select No Staples to switch off stapling.
Note:The stapling options vary depending on the type of finisher. 
Hole Punching
• Select Hole Punch to punch the paper.
• Select No Hole Punching to switch off hole punching.
Note:The number of holes punched and their location depend on the hole punch unit in the 
finisher. 
Fo l d i n g
•Bi Fold folds the output in the middle, creating two sides.
•C Tri Fold folds the output to create three sides, with the outer flap folded over the inner flap.
•Z Tri Fold folds the output to create three sides in a Z effect.
• Select No Folding to switch off folding.
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							Paper/Output
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Booklet Creation
Select this menu item to display the Booklet Creation screen to 
select booklet layout and booklet finishing options.
Booklet Finishing
• Select Booklet Fold to fold the booklet
• Select Booklet Fold and Staple to staple the booklet in the 
center and then fold.
Booklet Layout
• Using the option, the document pages are rearranged into the 
correct sequence to create the booklet.
•Use Print Page Borders to place a border around the images or 
text on each page.
Booklet Paper Size
•Use Automatically Select to enable the printer to select the 
paper size for the job.
• To select a paper size for the job, deselect the checkbox and use the drop-down menu.
Booklet Margins
• Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the 
printable area of the sheet, or into the full physical size of the sheet. 
•Standard ensures the entire image fits on two pages per sheet, even if the original document 
has little or no white space around the edges.
•None assumes the original document has enough white space around all the borders to fit 
two pages per sheet, for example if printing two 8.5x11” images on 11x17” paper (or two A4 
images on A3 paper).
Gutter
• Use this option to shift the images to create a center margin for the booklet.
• This option provides space for the booklet center fold.
• Specify the horizontal distance (in points) between the page images. (A point is 1/72” or .35 mm.)
Creep
• This option gradually shifts the images throughout the document, providing less shift in the center 
of the booklet and more shift to the outer pages of the booklet. This is useful for booklets with 
more than 10 pages.
• Setting the Creep compensates for the thickness of the folded paper, which otherwise might 
cause the page images to shift slightly outward when folded.
• Specify how much the page images are shifted outward (in 10ths of a point). 
Note:Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to 
www.xerox.com for specifications information.
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							Paper/Output
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Output Destination
• Use this option to select the destination for your output from the tray choices in the drop-down 
menu.
•Use Automatically Select to send the printed output to a destination based on the paper size.
Note:If a destination appears in gray text, it may not be available due to other settings that you 
have selected.
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							Special Pages
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Special Pages
The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages.
The table provides a summary of the special pages for 
your print job. Up to 250 inserts and exception pages 
can be included in the table. You can change the width 
of the columns in the table.
To edit, delete or move an entry in the table use the 
following buttons:
•Edit you can select single or multiple entries 
and use this button to change the properties for 
the selected entries.
•Delete is used to delete an individual entry or a 
selection of entries.
•Delete All is used to delete all the entries in the 
table.
•Undo is used to undo the last actions if you 
make an error.
•Up and Down are used to move the entries up or down in the table.
Some features are only supported by specific printer configurations, operating systems, or driver types. 
You may see more features or options listed than your specific device supports.
Add Covers
Use this option to add blank or printed covers to your printed document.
1. To add a cover select the Add Covers button above the table. 
2. Select the Cover Options required:
•Front Only provides a front cover.
•Back Only provides a back cover.
•Front and Back: Same provides a front and back cover 
with the same settings, on the same media.
•Front and Back: Different provides a front and back cover with individual programing 
requirements and on different media if required.
3. Select the Paper Settings for the selected cover options.
4. Select the printing options:
•Blank or Preprinted inserts a blank or pre-printed sheet and does not print an image.
•Printed uses the first page of the document to print the front cover (if selected), and the last 
page to print the back cover (if selected).
5. Select OK to save your selections and exit.
The cover details display in the table.
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							Special Pages
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Add Inserts
Use this option to add blank or pre-printed inserts to your printed document. To program the inserts, 
you enter the page number of the page before the insert. If an insert is required as your first page, 
Before Page 1 can be specified. It is recommended that you work through your document and identify 
the page numbers where inserts are required prior to programing.
This option is also used if pre-printed or blank tabs are required in the job. For further information 
about loading tabs, refer to Media Types on page 233 of Paper and Media.
To add an insert select the Add Inserts button above the table.
1. Using the Inserts Options drop-down menu, select whether the 
insert is to be placed Before Page 1 or select After Page(s) to 
place inserts after the specified page numbers.
Note:To add an insert to the front of your document, use the 
Before Page 1 option.
2. Select the number of insert sheets required.
3. Specify the page number before each insert. If multiple inserts 
are required it is recommended you enter all the page numbers, 
separated by a comma or enter a page range separated by a 
dash.
4. Select the Paper requirements for the inserts and select OK.
If using tab media for your insert, ensure the correct tab 
sequence and number of tabs are loaded for the job.
Note:If using tab media for your blank or pre-printed inserts, 
refer to Media Types on page 233 of Paper and Media.
All the inserts programed display in the table. 
5. If any inserts have individual programing, such as a different paper color or a different number of 
inserts, select the entry required and use the Edit button to change the programing.
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