Xerox WorkCentre 5735 User Manual

							Layout Adjustment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
E-mail181
Original Size
Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the 
specific size of the image to be scanned. The options are:
•Auto Detect is the default setting and enables automatic size sensing. The size detected is 
matched to a standard size paper.
•Preset Scan Areas allows you to define the size of your original from a list of preset, standard 
original sizes. You can view the list by using the scroll bar.
•Custom Scan Areas is used to enter a specific area for 
scanning. Measure the area to be scanned on the 
original and enter the X and Y axis measurements into 
the fields provided. Only the area specified is scanned.
•Mixed Size Originals allows you to scan documents 
containing different size pages. The pages must be the 
same width, like A4 LEF and A3 SEF (8.5x11” LEF and 
11x17” SEF). Other combinations are shown on the 
screen.
Select Save to save your selections and exit.
Edge Erase
Edge Erase enables you to specify how much of the image to erase around the edges of your 
document. For example, you can remove the marks caused by punched holes or staples in your original. 
The options are:
•All Edges is used to erase an equal amount from all 
the edges. Use the arrow buttons to adjust the 
amount to be erased from 1 mm to 50 mm (0.1” to 
2.0”). All marks or defects within the measurement set 
are deleted.
•Individual Edges enables an individual amount to be 
erased from each of the edges.
Use the arrow buttons to adjust the amount for each 
edge, from 0 mm to 50 mm (0” to 2.0”).
•Scan to Edge use this option to scan to the edge of the image.
Select Save to save your selections and exit.
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							E-mail Options
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E-mail 182
E-mail Options
The E-mail Options allow you to temporarily change the 
format of the E-mail image file, set a Reply To address and 
add a brief message. To access the E-mail Options, select 
Services Home and E-mail. Then select the E-mail Options 
tab.
File Name
This feature enables you to name the file that is sent by E-mail.
1. Using the keyboard, enter the name of the file.
• Up to 50 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to 
clear the entire entry select the X button.
•Use the Keyboards... button to access additional 
language keyboards.
2. Select Save to save your selections and exit.
File Format
The File Format determines the type of file created. You can select the file format you wish to use for 
your scanned image. The options are:
•PDF (Portable Document Format) allows recipients 
with the right software to view, print or edit the file, no 
matter what their computer platform.
•Image Only optimizes the file for viewing and 
printing and cannot be modified.
•Searchable runs the file through an Optical 
Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file 
to be searchable and editable. If Searchable is selected, the Document Language menu 
becomes available. Select the appropriate language from the menu.
Depending on the receiving device, the PDF selection may not be compatible when the resolution 
is set to 200 dpi. 
•PDF/A is an industry standard format for long term document preservation based on the PDF 
format. The Advanced Settings may need checking to ensure they are appropriate for extended 
use.
•Image Only optimizes the file for viewing and printing and cannot be modified.
•Searchable runs the file through an Optical Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file to be searchable and editable. If Searchable 
is selected, the Document Language menu becomes available. Select the appropriate 
language from the menu.
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							E-mail Options
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E-mail183
•XPS (XML Paper Specification) is a is a Microsoft proprietary format similar to PDF.
•Image Only optimizes the file for viewing and printing and cannot be modified.
•Searchable runs the file through an Optical Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file to be searchable and editable. If Searchable 
is selected, the Document Language menu becomes available. Select the appropriate 
language from the menu.
•Multi-Page TIFF (Tagged Image File Format) produces a single TIFF file containing several 
pages of scanned images. A more specialized software is required to open this type of file format.
•TIFF (1 File per Page) produces a graphic file that can be opened by a variety of graphic software 
packages across a variety of computer platforms. A separate file is produced for each image 
scanned.
•JPEG (1 File per Page) (Joint Photographic Experts Group) produces a compressed graphic file 
that can be opened by a variety of graphic software packages across a variety of computer 
platforms. A separate file is produced for each image scanned.
Select Save to save your selections and exit.
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							Job Assembly
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
E-mail 184
Job Assembly
This tab provides access to the Build Job feature for 
compiling jobs which have different originals or programing 
requirements within a job. To access the Job Assembly 
options, select Services Home and E-mail. Then select the 
Job Assembly tab.
Build Job
Use this feature to build a job that requires 
different settings for each page, or a segment of 
pages.
You can select the appropriate settings to be 
applied to individual pages or segments of a 
completed job. First split the originals into 
sections for individual programing.
1. Select Build Job on the Job Assembly tab.
2. Switch on Build Job by selecting the On button and 
select Save.
3. Select the options required for the first segment of the 
job.
4. Load the first segment originals and press Start.
5. Remove the first segment originals. The Build Job 
screen displays the first segment in the list. 
Delete All Segments deletes the current Build Job and 
returns you to the main Build Job screen.
6. Select the options required for the second segment.
7. Load the second segment originals and press Start.
8. Repeat these steps until all segments of your job have been programmed and scanned.
9. After the last segment has been scanned, select End Build Job to indicate you have finished 
scanning and the job can be processed and completed.
Some pages 
with text and 
some with 
photosSome pages 
2 sided and 
some 1 sidedVa r i o u s  
sized 
originalsMore than 
100 pages
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							Version 2.0
December 2010
Xerox
®
 Wo rk Ce n t r e ™ 
5735/5740/5745/5755/5765/5775/
5790
Save and Reprint Jobs
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Save and Reprint Jobs 186
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 2.0: December 2010
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Save and Reprint Jobs187
Table of Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  188
Saving a Job  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  189
Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790  . . . . . . . . . . . . . . . . . . . .  189
Using the Print Driver   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  190
Using Internet Services  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  191
Reprinting Saved Jobs  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  192
Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790  . . . . . . . . . . . . . . . . . . . .  192
Using Internet Services  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  193
Managing Folders   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  194
Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790  . . . . . . . . . . . . . . . . . . . .  194
Using Internet Services  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  194
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							Introduction
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Save and Reprint Jobs 188
Introduction
Reprint Saved Jobs is a standard feature that can be 
enabled on your device. It enables you to retrieve jobs 
which have been stored on the device using the Store Job 
feature of the Copy service, the print driver or the Internet 
Services Print Submission option.
Prior to using the Reprint Saved Jobs option, a job must be 
saved to a folder on the device. For instructions on using 
the basic Save Job for Reprint fea t ure s refer  t o  Saving a Job 
on page 189. 
Jobs are placed into a folder located on the device and can be accessed and retrieved for printing at 
later date. Jobs can be recalled and printed as many times as you need.
1. To select the Reprint Saved Jobs service, press the 
Services Home button.
2. Select the Reprint Saved Jobs option. Additional 
options and features are displayed. 
Most feature screens include the following buttons to 
confirm or cancel your choices.
•Undo resets the current screen to the values that 
were displayed when the screen was opened.
•Cancel resets the screen and returns to the previous screen.
•Save saves the selections made and returns to the previous screen.
•Close closes the screen and returns to the previous screen.
For instructions on using the basic Reprint Saved Jobs fea tu res  refe r t o Reprinting Saved Jobs on 
page 192. 
If Authentication or Accounting has been enabled on your device you may have to enter log in details 
to access the features. Refer to Log In / Out on page 32 of Getting Started.
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							Saving a Job
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Save and Reprint Jobs189
Saving a Job
Prior to using the Reprint Saved Jobs option, a job must be saved to a folder on the device. Jobs can be 
saved using the Copy service at the device, or at your PC using the print driver or Internet Services.
Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
To store a job using the device:
1. Press the Services Home button.
2. Select the Copy option. Additional options and 
features are displayed. 
3. Program the required job features.
4. Select the Save Job for Reprint button on the Job 
Assembly tab.
5. Select the Save Job for Reprint option required:
•Copy & Save is used to store the job and print a 
copy of the job. 
•Save Only stores the job without printing.
6. Select a folder location to store the job.
7. Select New Job Name and enter a name for the job using the keyboard.
Select Save to save the job name and return to the previous screen.
8. Load your originals into the document feeder and select Start to run the job.
9. The job is scanned and saved with the name entered, in the folder selected. If Copy & Save was 
selected, a copy of the job is also printed.
For information about File Folder Management, refer to Managing Folders on page 194.
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							Saving a Job
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Save and Reprint Jobs 190
Using the Print Driver
To store a job using the print driver:
1. Open your document and select Print from the application’s File menu. The application Print 
window is displayed.
2. Select the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 printer from the Printer Name 
drop-down menu.
3. Select Properties to access the print settings for the job.
4. Select the Job Type drop-down menu and select 
Saved Job.
The Saved Job options are displayed.
5. Program the Saved Job options as required:
• Select Save to store the job only or Save and Print to store 
and print the job.
•Job Name is used to enter a name for the job or select Use 
Document Name to use the filename of the document 
being submitted.
•Fo l d e r is used to select a location to store the job. The 
Default Public Folder is available to all users, other folders 
may have restricted access.
•Secure Saved Job is used to add a passcode to the job. 
The job can only be accessed and printed by logging in to 
the machine or using the passcode entered here.
6. Select OK to save the settings and exit the Saved Job options.
Program the print features required for the saved job.
7. The Help option provides an explanation of all the options.
8. Select OK to save the print settings.
9. Select OK on the Print dialogue window to send the job.
The job is processed and sent to the device for saving or saving and printing, depending on the 
selection.
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